> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Download an invoice

> Download individual invoice PDFs from the admin or member portal, and understand invoice breakdowns

Invoices are generated automatically for all monetary transactions, including [subscriptions](/billing/subscriptions), bookings, and one-off purchases. Administrators can also [issue invoices manually](/billing/invoicing/issue-invoices).

Users can view or download them anytime from the member web portal or mobile app.

Administrators can access all invoices via the admin web portal and export them in bulk for accounting purposes.

## What an invoice looks like

An invoice is a document requiring payment for a service by a specified due date.

<Frame>
  <img src="https://mintcdn.com/spacebring/61XnPCVy2isw6BAs/images/billing-invoicing-download-an-invoice-1.png?fit=max&auto=format&n=61XnPCVy2isw6BAs&q=85&s=039a9e15261fb7472b62c9cda40e28a7" alt="" width="773" height="724" data-path="images/billing-invoicing-download-an-invoice-1.png" />
</Frame>

Each invoice includes:

* **Invoice number** — an automatically generated sequential number for each invoice, determined by the [Numbering scheme](/billing) set for your location
* **Date of issue**
* [**Date due**](/billing/invoicing/invoice-due-date)
* [**Your space logo**](/member-web-portal/customize-member-web-portal)
* [**Legal business name and address of the location**](/billing) (if added)
* **Name, [legal business name, and address of the customer](/customer-management/billing-details)** (if added)

Itemized breakdown:

* **Description** of the purchased item
* **Quantity** of the purchased item
* **Unit amount** — price per unit
* [**Tax**](/billing/taxes) percentage for each item (if applicable)
* **Amount** — Quantity *x* Unit amount
* **Discount** (if applicable)
* **Subtotal** — Sum of all Amounts minus any discounts
* **Total excluding tax** — sum of all Amounts minus discounts and taxes
* **Tax** — percentage and amount of tax for all items
* **Total** — total value after taxes
* **Credit note details** (if applicable)
* **Amount due** — Total minus any credit note (if applicable)
* [**Footer**](/billing) — optional details, such as your bank account for manual transfers (if added)

<Info>
  If your location tax option is "Inclusive", you can choose whether to display amounts with or without tax on the invoice breakdown by configuring the ["Display tax-exclusive prices" setting](/billing/taxes). Some EU countries require all amounts to be shown exclusive of tax. If your tax option is "Exclusive", the invoice breakdown will always show amounts without tax, regardless of this setting.
</Info>

## How users download invoices

Users receive invoices via email as soon as an invoice is issued or paid. [Understand invoice-related notifications](/member/account/notifications)

They can also view or download invoices anytime in the member web portal or mobile app. For this, users:

1. Go to the **Membership** page in the member web portal or mobile app.
2. Click **Billing** under the "Personal" or company section > **Invoices.**

<Frame>
  <img src="https://mintcdn.com/spacebring/61XnPCVy2isw6BAs/images/billing-invoicing-download-an-invoice-2.png?fit=max&auto=format&n=61XnPCVy2isw6BAs&q=85&s=f9231d0918cabb88c7bbeea1ef733f93" alt="" width="2540" height="1174" data-path="images/billing-invoicing-download-an-invoice-2.png" />
</Frame>

3. Select the necessary invoice and click on `Download PDF`.

<Frame>
  <img src="https://mintcdn.com/spacebring/61XnPCVy2isw6BAs/images/billing-invoicing-download-an-invoice-3.png?fit=max&auto=format&n=61XnPCVy2isw6BAs&q=85&s=f5625b086f799f4930a712003fbb968d" alt="" width="2568" height="1160" data-path="images/billing-invoicing-download-an-invoice-3.png" />
</Frame>

## How administrators download invoices

To download a specific invoice, administrators:

1. Go to the **Billing > Invoices** page > find and open the necessary invoice > click on `Download PDF`.

Alternatively:

1. Go to the **Customers** page > "Members" or "Nonmembers" tab, depending on whether it's your regular customer > select a user or company > **Invoices**.
2. Open the necessary invoice and click on `Download PDF`.

<Frame>
  <img src="https://mintcdn.com/spacebring/61XnPCVy2isw6BAs/images/billing-invoicing-download-an-invoice-4.png?fit=max&auto=format&n=61XnPCVy2isw6BAs&q=85&s=b5f0f439d81b7f781ec5a909ef22622a" alt="" width="2268" height="1132" data-path="images/billing-invoicing-download-an-invoice-4.png" />
</Frame>

<Tip>
  You can also [export all invoices in bulk](/analytics/export-invoices-for-your-accounting-app) for accounting purposes using the "Invoices" custom report in **Analytics**.
</Tip>