> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Book a desk
> Understand how users book desks, and view, manage or cancel their desk bookings from the member web portal or mobile app
## Create a desk booking
To book a desk, users go to **Locations** > **Desks** > select a date and number of seats you want to book.
Users can click on the desk or on the ⓘ button next to it to view the desk description and properties.
To create a desk booking, users choose the following details:
* **Date** — select the necessary date.
* **Seats** — adjust the number of seats if necessary.
* **Time** — select the desired time.
Users and administrators can book any available current or future slot, but only administrators can log past bookings through the admin web portal.
* **Repeat** — available only if the desk is completely free. Choose one of the suggested recurrence patterns or select **Custom** to set your own recurrence pattern.
* **End repeat** — choose:
* **On date** — to set a specific final booking date, or
* **Never** — to set an open-ended recurrence.
* For **Custom** recurrences, users can also choose **After number of occurrences** to schedule a specific number of recurring bookings.
Users can create recurring bookings only for completely free desks. If the desk booking is paid, administrators can create a [recurring booking](/docs/resource-management/resources/bookings#create-a-recurring-booking) for the customer and charge them separately.
* **Booker** — user for whom the booking should be made. This feature is exclusive to administrators and [company managers](/docs/customer-management/companies/members-and-managers), who have the authority to create bookings on behalf of [company members](/docs/customer-management/companies/members-and-managers) when needed.
Company managers can make desk bookings for other company members either with company day passes, credits, or a company invoice.
When you book for another user, you choose whether to notify them about the booking.
* **Memo** — a private note visible only to the user and administrators.
* [**Promo code**](/docs/billing/discounts/give-and-apply#create-promo-codes) — allows a user to redeem a discount on the desk booking if they qualify for any discounts.
* **Payment** — select the payment method with which they want to pay. [Understand payment methods](/docs/billing/payments/payment-methods).
* **Legal business name, Address,** and **Tax ID.** These fields appear depending on the [**Require billing details** setting.](/docs/customer-management/billing-details)
Once a desk booking is made, users can add it to their Google Calendar or Microsoft 365 Outlook.
On the member mobile app, the **Add to calendar** button opens the default calendar on the user's device.
## View desk bookings
* Users can see their equipment bookings on the **Account** > **Bookings** page.
* Users can also find their bookings on the **Desks** page > **Bookings** tab.
* Upcoming bookings appear for them as a reminder on the banner on the **Locations** page.
* Users receive notifications-reminders before the booking starts and ends. [Understand users' notifications](/docs/member/account/notifications)
## Manage a desk booking
To manage a desk booking, users follow these steps:
1. Open the booking > press **Edit** to make changes. [Edit a booking](/docs/resource-management/resources/bookings#edit-a-booking)
2. Press **Cancel** to cancel a booking.
3. Press **Add to calendar** to add the booking to your Google Calendar.
**FAQs**
Desks assigned to the customer appear first, followed by desks with available seats, then desks with the selected number of seats or more, and then the rest are sorted alphabetically by title and by creation date from oldest to newest.