> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Book a desk
> Understand how users book desks, and view, manage or cancel their desk bookings from the member web portal or mobile app
## Create a desk booking
To book a desk, users go to **Locations** > **Desks** > select a date and number of seats you want to book.
Users can click on the desk or on the ⓘ button next to it to view the desk description and properties.
To create a desk booking, users choose the following details:
* **Date** — select the necessary date.
* **Seats** — adjust the number of seats if necessary.
* **Time** — select the desired time.
Users and administrators can book any available current or future slot, but only administrators can log past bookings through the admin web portal.
* **Repeat** — available only if the desk is completely free. Choose one of the suggested recurrence patterns or select "Custom" to set your own recurrence pattern.
* **End repeat** — choose:
* **On date** — to set a specific final booking date, or
* **Never** — to set an open-ended recurrence.
* For “Custom” recurrences, users can also choose **After number of occurrences** to schedule a specific number of recurring bookings.
Users can create recurring bookings only for completely free desks. If the desk booking is paid, administrators can create a [recurring booking](/resource-management/resources/manage-bookings#create-a-recurring-booking) for the customer and charge them separately.
* **Booker** — user for whom the booking should be made. This feature is exclusive to administrators and [company managers](/customer-management/company-members-and-managers), who have the authority to create bookings on behalf of [company members](/customer-management/company-members-and-managers) when needed.
Company managers can make desk bookings for other company members either with company day passes, credits, or a company invoice.
* **Memo** — a private note visible only to the user and administrators.
* [**Promo code**](/billing/discounts/give-and-apply#create-promo-codes) — allows a user to redeem a discount on the desk booking if they qualify for any discounts.
* **Payment** — select the payment method with which they want to pay. [Understand payment methods](/billing/payments/payment-methods).
* **Legal business name, Address,** and **Tax ID.** These fields appear depending on the ["Require billing details" setting.](/customer-management/billing-details)
Once a desk booking is made, users can add it to their Google Calendar or Microsoft 365 Outlook.
On the member mobile app, the `Add to calendar` button opens the default calendar on the user's device.
## View desk bookings
* Users can see their equipment bookings on the **Account** > **Bookings** page.
* Users can also find their bookings on the **Desks** page > "Bookings" tab.
* Upcoming bookings appear for them as a reminder on the banner on the **Locations** page.
* Users receive notifications-reminders before the booking starts and ends. [Understand users' notifications](/member/account/notifications)
## Manage a desk booking
To manage a desk booking, users follow these steps:
1. Open the booking > press `Edit` to make changes. [Edit a booking](/resource-management/resources/manage-bookings#edit-a-booking)
2. Press `Cancel` to cancel a booking.
3. Press `Add to calendar` to add the booking to your Google Calendar.
