> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up pricing

> Set pricing for bookings or rentals of your rooms, desks, offices, parking lots, and equipment

## What are resources

Your space has a limited inventory—this can include zones with hot or dedicated desks, private offices, meeting rooms, phone booths, parking spots, or equipment like monitors and projectors. In Spacebring, all these are called **resources**.

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  <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-set-up-pricing-for-resources-1.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=9007d9639641cdaf31c13b12a2f54b12" alt="" width="1919" height="900" data-path="images/resource-management-set-up-pricing-for-resources-1.png" />
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Each resource can have pricing for:

* Only short-term bookings (hourly, daily)
* Only long-term rentals (weekly, monthly, or longer)
* Both bookings and rentals

The system automatically considers both bookings and rentals when calculating availability, so customers always see real-time, accurate availability.

Customers can view all available booking and rental options and pricing directly on the resource page and either book or subscribe for long-term use.

<Info>
  Rooms, desks, parking lots, and equipment can be set for both bookings and rentals. Offices can only be set for long-term rental pricing.
</Info>

## Set up pricing for bookings

For bookings, you can set a single rate or multiple price tiers based on booking duration. For example, lower rates for longer bookings or fixed half-day or full-day rates.

### Set the first price tier

1. [Add a new resource](/docs/resource-management) or [edit](/docs/resource-management/edit-a-resource) an existing one.
2. Set **Min duration** and **Max duration**.
3. Enable the **Money** switch if the resource is available for short-term bookings.
   * Disable it if the resource is only available for long-term rental.
4. Click the first automatically created price tier to configure it. This tier applies to bookings starting from your **Min duration**.
5. Set the price:
   * If pricing is per hour, enter a **Unit price** and set **Flat price** to 0.
   * If pricing is fixed regardless of duration, enter a **Flat price** and set **Unit price** to 0.
   * If pricing includes an hourly rate plus an additional fixed fee, set both values.

<Info>
  At least one price must be non-zero: Unit price, Flat price, or both.
</Info>

| **Price type**                    | **Explanation**                                                        | **Booking price calculation**                | **Example** |
| --------------------------------- | ---------------------------------------------------------------------- | -------------------------------------------- | ----------- |
| Unit price                        | Cost per hour.                                                         | Booking duration × Unit price                |             |
| Flat price                        | Fixed price for any booking duration within the tier.                  | Fixed price                                  |             |
| Both Unit and Flat prices are set | Price is calculated per hour, plus an extra fixed fee is added on top. | (Booking duration × Unit price) + Flat price |             |

#### Set multiple price tiers

If you offer different rates for longer bookings, you can add more price tiers.

1. Click **Add tier** under the existing tier.
2. Set the **From** value, which defines the booking duration from which this rate applies.
3. Set the **Unit price**, **Flat price**, or both, using the same rules as above.

<Info>
  Price tiers are created in consecutive order, from the shortest to the longest booking duration. ​The **From** field only shows predefined duration options based on your existing tiers.
</Info>

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  <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-set-up-pricing-for-resources-2.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=7622cab39a544049c71038e061cf7d90" alt="" width="989" height="772" data-path="images/resource-management-set-up-pricing-for-resources-2.png" />
</Frame>

<Info>
  You can set short-term booking pricing for rooms, desks, parking, and equipment. Offices support only long-term rental pricing.
</Info>

## Set up pricing for resource rentals

1. Add a [new resource](/docs/resource-management) or [edit](/docs/resource-management/edit-a-resource) an existing one.
2. Enable the **Plan** switch if the resource is available for long-term rentals.
   * Disable it if the resource is only available for short-term bookings.
3. Click **Add tier**. Tiers are pricing options for the rental of this resource. For example:
   * Weekly, monthly, and annual rental options.
   * Tiers with different commitment periods and prices.

<Frame>
  <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-set-up-pricing-for-resources-3.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=e0765a657ff0459ad835cf5692da1fc5" alt="" width="1275" height="672" data-path="images/resource-management-set-up-pricing-for-resources-3.png" />
</Frame>

### Resource tier settings

* **Name** —will appear on customer invoices and in analytics.
* **Cycle** — the interval of subscription validity and how often the subscription renews. Available options: 1 week, 1 month, 3 months, 6 months, or 1 year.
* **Description** — a customer-facing explanation of what the resource tier includes.
* **Price for** — define if that's the price for rental of 1 seat/item (e.g., 1 dedicated desk seat) or the entire resource (e.g, entire office).
* **Price** — the fee for one cycle.
* **Setup fee** — a one-time setup fee that is included in the customer's first invoice.
* **Minimum commitment** — enable to define the minimum subscription period for this resource tier (in cycles).

<Info>
  The setup fee is subject to tax but is not affected by discounts or invoice proration.
</Info>

* [**Credits**](/docs/billing/credits-and-day-passes/credits) — the number of expiring credits that will be allocated to a customer with each subscription renewal for bookings or purchases. These credits expire at the end of every cycle. Credits must be [enabled](/docs/billing/credits-and-day-passes/credits) for this option to show up.
* [**Day passes**](/docs/billing/credits-and-day-passes/day-passes) - the number of temporary day passes that will be allocated to a customer with every subscription renewal for booking a hot desk. The day passes expire at the end of every cycle. Day passes must be [enabled](/docs/billing/credits-and-day-passes/day-passes) for this option to show up.
* [**Discounts**](/docs/billing/discounts/discounts-with-plan) — offer discounts on certain services to members subscribed to this resource tier.
* **Sign-up type** — control whether customers can sign up immediately or for this plan.
  * **Immediate** — customers can sign up for rental immediately without contacting an administrator.
  * **Request** — customers can apply to rent this resource. Administrators process requests as support tickets. [Configure rental applications or immediate sign-ups](/docs/resource-management/rentals/rental-applications-or-immediate-sign-ups)

## Common pricing scenarios

Setting multiple price tiers lets you to offer flexible pricing, attract a wider range of customers, maximize revenue across short and long bookings.

### Flexible hourly rates

**Goal:** Offer lower hourly rates for longer bookings. ​**Setup:**

1. Set the first tier with the highest hourly rate and shortest duration.
2. Add a second tier and define the **From** duration starting from which the lower rate applies.
3. Set a lower **Unit price** for the second tier.
4. Add additional tiers for even longer bookings if needed.

### Daily rate

**Goal:** Offer a discounted rate for full-day bookings.

**Setup:**

1. In the first tier, set the hourly rate for bookings shorter than one day.
2. Add a second tier and set the **From** value to the minimum number of hours from which a full-day rate applies.
3. Enter the daily rate in **Flat price**. Keep **Unit price** to 0.

### Half-day rate

**Goal:** Offer a discounted rate for half-day bookings.

**Setup:**

1. In the first tier, set the hourly rate for bookings shorter than a half day.
2. Add a second tier and define the **From** value for half-day duration.
3. Enter the half-day rate in **Flat price**. Keep **Unit price** to 0.
4. If needed, add a third tier for full-day or other extended rates.

### Hourly rate + flat fee

**Goal:** Charge an hourly rate plus a fixed fee (for example, a cleaning fee for longer bookings).

**Setup:**

1. In the first tier, set the hourly rate for shorter bookings.
2. Add a second tier and define the **From** value from which the flat fee applies additionally.
3. Set the **Unit price** for the hourly rate.
4. Set the **Flat price** for the fixed fee.

**FAQs**

<Accordion title="How do I edit the first price tier for bookings?">
  The duration of the first tier is set automatically:

  ##### If there is only one price tier

  * The tier applies to all bookings starting from the **Min duration**.
  * To change it, edit the **Min duration**.

  ##### If there are multiple price tiers

  * The first tier is defined as **Less than** the duration set in the second tier's **From** value.
  * To change the first tier, edit the **From** value in the second tier — the first tier will adjust automatically.
</Accordion>

<Accordion title="How do customers see price tiers?">
  * When customers open a specific desk, parking lot, or equipment unit, they see a **Pricing** section with all price tiers.
  * For rooms, pricing is shown when clicking the ⓘ Information icon next to the room.
  * On the **Rooms, Desks, Parking, or Equipment** listing pages, customers see the first price tier by default. When they open a specific resource, all pricing options for that resource are displayed.

  <Frame>
    <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-set-up-pricing-for-resources-4.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=df7ded04d8ea1ad0971e7cb70b018dc9" alt="" width="1462" height="820" data-path="images/resource-management-set-up-pricing-for-resources-4.png" />
  </Frame>
</Accordion>

<Accordion title="How many price tiers for bookings can be created for one resource?">
  In addition to the first tier, you can add tiers with the following **From** values: 1 hr, 2 hr, 3 hr, 4 hr, 5 hr, 6 hr, 8 hr, 12 hr, 24 hr.
</Accordion>

<Accordion title="Can I set a minute-based pricing for bookings?">
  Pricing for resources is always set per hour using **Unit price**. For shorter bookings, the system automatically calculates the  price based on duration.

  Set **Min duration**, **Max duration**, and **Availability increment** to control in which time slots customers can book. 

  To check which values **Min duration**, **Max duration**, and **Availability increment** each resource type supports, start editing these properties in the resource settings.
</Accordion>

<Accordion title="Why can't I see the From value I need when adding a new tier?">
  Only longer durations than your existing tiers are shown. To add a shorter-duration tier, you must first adjust your current tiers.

  Here's how to do it:

  1. Click your existing tiers.
  2. Adjust their **From** values so they are in ascending order and include the duration you want to add.
  3. Re-add the longest duration tier last.

  <Info>
    Remember that the first price tier cannot be edited directly. Its **Less than** value automatically updates based on the **From** value of the second tier. To change it, edit the **From** value in the second tier.
  </Info>

  **Example**:

  If you currently have tiers:

  * Less than 5 hours
  * From 5 hours

  And you want to add a **Less than 2 hours** tier:

  1. Edit the **From 5 hours** tier and change it to **From 2 hours**, setting the appropriate price.
  2. The first tier will automatically update to **Less than 2 hours**. Edit its price as needed.
  3. Re-add the **From 5 hours** tier with its original pricing.
</Accordion>

<Accordion title="What inventory should I add to each resource type?">
  | **Resource type** | **What to add**                                                                    | **Guide**                                           |
  | ----------------- | ---------------------------------------------------------------------------------- | --------------------------------------------------- |
  | Rooms             | Meeting rooms, conference rooms, or call booths. Typically booked hourly or daily. | [Set up rooms](/docs/resource-management#rooms)          |
  | Desks             | Hot desks, dedicated desks, desks in open space, any type of workstations.         | [Set up desks](/docs/resource-management#desks)          |
  | Offices           | Private offices for long-term rental.                                              | [Set up offices](/docs/resource-management#offices)      |
  | Parking lots      | Parking spaces.                                                                    | [Set up parking lots](/docs/resource-management#parking) |
  | Equipment         | Microphones, screens, projectors, or any other equipment units.                    | [Set up equipment](/docs/resource-management#equipment)  |
</Accordion>