> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up resources

> Add and configure your rooms, desks, offices, parking lots, and equipment to manage availability calendars and offer short-term bookings or long-term rentals to customers

<Tabs>
  <Tab title="Rooms">
    Add your Skype rooms, phone booths, meeting rooms, conference rooms, or event spaces to the **Rooms** page. This gives customers a convenient calendar view to check availability and make bookings.

    <iframe src="https://www.youtube.com/embed/n6SK33xMM4A" title="YouTube video player" frameborder="0" className="w-full aspect-video rounded-xl" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" allowfullscreen />

    ## Enable Rooms

    To start using the **Rooms** module:

    1. In the left-side panel, click the menu **(...)** next to your location name
    2. Go to **Location** **settings** > **Resources** > **Rooms** and toggle the "Rooms" switch on.
    3. **Page name** — choose the best fit.
    4. **Book ahead** — set how far in advance users can book rooms.
    5. **Book for free** — limit how many free bookings a user can have scheduled at the same time, if you have free rooms.
       * One active
       * Two active
       * Three active
       * Unlimited

    The "Book for free" setting only applies if you have totally free rooms and only to bookings made by non-administrator users. With this setting, users will be able to make the next free bookings once their previous scheduled bookings have passed. [Optimize room usage](/guides/optimize-room-usage)

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-rooms-1.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=cbccc3544fd96bb6759129374f436edb" alt="" width="2704" height="1296" data-path="images/resource-management-rooms-1.png" />
    </Frame>

    ## Add rooms

    1. Go to the **Resources** > **Rooms** page.
    2. Click `Add room` top right.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-rooms-2.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=9d878790a9e7cef55a07b9302f588e03" alt="" width="1548" height="620" data-path="images/resource-management-rooms-2.png" />
    </Frame>

    3. Fill in the room details.

    | **Section name**                   | **Meaning**                                                                                                                                                                                                                                                                                                                                  |
    | :--------------------------------- | :------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
    | **Room photo**                     | 2x1 format.                                                                                                                                                                                                                                                                                                                                  |
    | **Type**                           | <ul><li>Room</li><li>Conference room</li><li>Event space</li><li>Meeting room</li><li>Phone booth</li><li>Studio</li></ul>                                                                                                                                                                                                                   |
    | **Name**                           | Room name and/or number.                                                                                                                                                                                                                                                                                                                     |
    | **Seating capacity**               | The number of people the room fits.                                                                                                                                                                                                                                                                                                          |
    | **Description**                    | Include any important information customers need to know.                                                                                                                                                                                                                                                                                    |
    | **Money**                          | The monetary price for hourly/daily bookings in your location currency. [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)                                                                                                                                                  |
    | **Credits**                        | The credit price for hourly/daily bookings.                                                                                                                                                                                                                                                                                                  |
    | **Dynamic pricing (beta)**         | Automatically adjusts room booking price based on demand within your defined range. [<u>Set dynamic pricing for resource</u>](https://help.spacebring.com/en/articles/12657666-set-dynamic-pricing-for-resource)                                                                                                                             |
    | **Plans**                          | If you offer long-term rentals (weekly, monthly, etc.) of this room, enable the "Plans" switch and add tiers. <ul><li>Disable this switch if the room is only available for hourly/daily bookings.</li></ul> [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)             |
    | **Availability increment**         | The frequency of available time for room booking. It shows up as a step on the booking.                                                                                                                                                                                                                                                      |
    | **Min & Max duration**             | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators. <ul><li>To offer different limits for nonmembers, enable "**Public duration",** and set the min & max duration that will apply to them.</li></ul>                                                                                   |
    | **Preparationtime**                | Buffer time that will be reserved between bookings.                                                                                                                                                                                                                                                                                          |
    | **Reschedulingpolicy**             | Select whether users can reschedule bookings for this room or cancel and get automatic refunds. [<u>Understand refunds</u>](https://help.spacebring.com/en/articles/6861677-understand-refunds)                                                                                                                                              |
    | **Custom schedule**                | Set [<u>custom working hours</u>](https://help.spacebring.com/en/articles/8300264-configure-the-schedule#h_b1b630e3eb) for this room, independent of the location's overall schedule.                                                                                                                                                        |
    | **Confirmation email**             | If you want to send a [<u>custom booking confirmation email</u>](https://help.spacebring.com/en/articles/12961996-customize-emails-to-users#h_9af38bb09e), select which users should receive it when making a booking, and paste your email text.                                                                                            |
    | **Visibility**                     | Determine which user groups can see this room.                                                                                                                                                                                                                                                                                               |
    | **Booking**                        | Determine which groups of users can immediately book the room, while others can apply for a booking. <ul><li>[<u>Book a room</u>](https://help.spacebring.com/en/articles/6854330-book-a-room)</li><li>[<u>Configure room booking permissions</u>](https://help.spacebring.com/en/articles/10431991-customize-booking-permissions)</li></ul> |
    | **Parent room**                    | If this room overlaps with or is related to a larger space (e.g., it's half of a split room, or located within an Event hall), select that larger space as a "Parent room". When the parent room is booked, this room is automatically blocked for booking, and vice versa.                                                                  |
    | **Abandoned booking protection\*** | Automatically remove ghost bookings from the room's calendar if nobody checks in. Available only with [<u>Room display</u>](https://help.spacebring.com/en/articles/9860613-get-started-with-room-display). *\*This option appears only if the room is totally free of charge.*                                                              |
    | **Access**                         | Determine the access control group to which users are synced upon booking this room. <br />​\_\*Appears if you have the [<u>integration with the access control system</u>](https://help.spacebring.com/en/collections/3784155-access-control) connected in the location.\_                                                                  |
    | **Calendar sync**                  | Sync booking for this room with the selected [<u>Google Calendar.</u>](https://help.spacebring.com/en/articles/6850757-sync-bookings-with-google-calendar)                                                                                                                                                                                   |

    <Tip>
      If you offer equipment rentals for meetings, events, or presentations—such as chairs, monitors, or whiteboards—[list them on the **Equipment** page](/resource-management/set-up#equipment). Consider adding links to equipment in room descriptions to inform customers of available options and encourage upsells in addition to bookings.
    </Tip>

    ## Track room bookings

    You can track room bookings in a few ways:

    1. On the **Resources** > **Rooms** page, choose "Calendar" at the top to view bookings for all rooms. Filter by date to see bookings for today or a specific day.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-rooms-3.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=f2b9b82852e3fb39f4259f643fcfd260" alt="" width="2058" height="1445" data-path="images/resource-management-rooms-3.png" />
    </Frame>

    Differentiate which user the booking belongs to by the following colors:

    * Blue - the booking of an administrator.
    * Green - the booking of a member.
    * Yellow - the booking of a nonmember.

    Click any booking to check more details about it.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-rooms-4.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=cb32ba934c42b95ff025dfac2fe23941" alt="" width="1364" height="827" data-path="images/resource-management-rooms-4.png" />
    </Frame>

    2. Track all new bookings created or canceled on the **Notifications** page. [Manage admin notifications](/account/notifications)
    3. To check a specific or all the bookings of a certain customer, go to the **Customers** page > open a user profile > **Bookings** section on the right panel.
    4. Ask a customer to show you their booking from their **Account** > **Bookings** page.

    <Tip>
      Learn how users [book a room](/member/bookings/book-a-room) and [sign up for a room.](/resource-management/rentals/rental-applications-or-immediate-sign-ups)
    </Tip>

    ## Edit a room

    To update the settings of a room, follow these steps:

    1. Navigate to **Resources** > **Rooms.**
    2. Find the room you need to edit and hover over it > click the menu (...) next to it > `Edit`.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-edit-a-resource-1.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=6d0d3c86ccbed157dbc139baa63bf13a" alt="" width="1618" height="641" data-path="images/resource-management-edit-a-resource-1.png" />
    </Frame>

    3. Adjust the room settings as needed.
    4. Press `Save` in the top right corner.

    <Info>
      Changes to the price in any [price tier](/resource-management/set-up-pricing-for-resources) and the [rescheduling policy](/billing/payments/refunds) will apply only to future bookings created after the update.
    </Info>

    ## Delete a room

    To permanently delete a room from Spacebring, follow these steps:

    1. Navigate to **Resources** > **Rooms.**
    2. Find the necessary room and hover over it > click the menu (...) next to it > select `Delete` and confirm your choice.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-delete-a-resource-1.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=bd47b1df063e3fd9bd2ae594d445a1de" alt="" width="2690" height="1078" data-path="images/resource-management-delete-a-resource-1.png" />
    </Frame>

    <Danger>
      Deleting a room is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted room will also no longer be available.
    </Danger>

    **FAQs**

    <Accordion title="What should I add to the Rooms?">
      The **Rooms** page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the **Rooms** page too. ​
    </Accordion>

    <Accordion title="How can I block off all rooms from bookings for several days?">
      If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all resources are unavailable for bookings by your customers on those dates.

      To block only rooms while keeping other resources available, mark the corresponding dates as closed in each room’s custom schedule. [Configure the schedule](/location/schedule) ​
    </Accordion>

    <Accordion title="How to define the room booking schedule for members and nonmembers?">
      You can either configure a location-wide schedule that applies to all resources or configure a custom schedule for a specific room if it needs different availability. [Configure the schedule](/location/schedule)
    </Accordion>

    <Accordion title="Why can’t a customer see a certain room?">
      The customer might not see a room for the following reasons:

      1. The customer's role may not meet the room's visibility requirements. For example, if the room is visible only to “Location members” but the customer is a nonmember, it won’t appear for them. Check both the [room’s visibility](/location/visibility) settings and the [customer’s role](/customer-management/roles).
      2. The room may be assigned to a specific customer, making it visible and bookable only for them. On the **Rooms** page, see if a member or company name appears next to the room. To remove the assignment, edit that customer’s subscription.
      3. The customer may have logged in with a different email. If they are a member and should see the room, check the email tied to their member profile on the **Customers** page.
    </Accordion>
  </Tab>

  <Tab title="Desks">
    Add and manage all workstations—such as hot desks, dedicated desks, or stations—on the **Desks** page.

    With desks, you can:

    * Organize your workstations for a real-time occupancy tracking
    * Offer short-term bookings (hourly or daily) and/or long-term rentals (subscriptions).

    <iframe src="https://www.youtube.com/embed/1YEfgzxwzpo" title="YouTube video player" frameborder="0" className="w-full aspect-video rounded-xl" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" allowfullscreen />

    ## Configure general desk settings

    1. In the left-side panel, click (...) next to your location name.
    2. Go to **Location** **settings** > **Resources** > **Desks.**
    3. Make sure the "Desks" switch is toggled on.
    4. **Page name** — choose the best fit.
    5. **Book ahead** — set how far in advance users can book desks.
    6. **Day passes** — allow members to book hot desks using the [day passes payment method.](/billing/credits-and-day-passes/day-passes)
    7. **Usage limit** — restrict how many day passes members can use per day.

    <Frame>
      <img src="https://mintcdn.com/spacebring/yiqaW3i_l2SBBELk/images/resource-management-desks-configure-general-desk-settings.png?fit=max&auto=format&n=yiqaW3i_l2SBBELk&q=85&s=05f7d8afbc9df3705338803d39749841" alt="Resource Management Desks Configure General Desk Settings" width="2316" height="1183" data-path="images/resource-management-desks-configure-general-desk-settings.png" />
    </Frame>

    ## Set up desks

    1. Go to **Resources** > **Desks**.
    2. Click `Add desk` top right.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-desks-2.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=9c243c7a5858e07979132eab2087da93" alt="" width="1544" height="690" data-path="images/resource-management-desks-2.png" />
    </Frame>

    * **Desk photo** — 2x1 format.
    * **Type**
      * **Hot desk** — shared, not dedicated to a specific customer, bookable based on availability.
      * **Dedicated desk** — can be reserved for a specific customer.
      * **Station** — workspace, typically equipped with tools or furniture for job.
    * **Name** — choose your naming approach:
      * **Zones** (e.g., “Open Space”, “Lounge Zone”, or "Open space 1 floor" and "Open space 2 floor") with total seating capacity to track occupancy by zone.
      * **Numbered desks** (e.g., “Dedicated Desk 1”) to let users book/sign up for a specific desk. [Desk setup options](#h_bc1966a834)
    * **Seating capacity —** number of seats this desk or zone allows.
    * **Description —** information customers need to know.
    * **Money —** monetary price for hourly/daily bookings.
      * Disable if the desk is only available for long-term rental.
    * **Credits —** credit price for hourly/daily bookings.
      * Disable if the desk is only available for long-term rental.
    * **Day passes** **—** let members book this desk with [day passes payment method.](/billing/credits-and-day-passes/day-passes) *Appears only for "Hot desk" type.*
    * **Dynamic pricing —** automatically adjusts booking price based [on demand](/resource-management/bookings/dynamic-pricing)*.*
    * **Plans —** enable if you offer long-term rentals (weekly, monthly, etc.) of this desk, and [add tiers.](/resource-management/set-up-pricing-for-resources)
      * Disable if the desk is only available for hourly/daily bookings.
    * **Availability increment —** booking time step.
    * **Min & Max duration —** booking duration limits. Applies to all users except administrators.
    * **Public duration —** enable to set different booking duration limits for nonmembers.
    * **Rescheduling policy —** select whether users can reschedule bookings or cancel and get automatic [refunds](/billing/payments/refunds).
    * **Custom schedule —** [custom working hours](/location/schedule) for this desk.
    * **Confirmation email —** send a [custom booking confirmation email](/customize-emails-to-users). Select which users should receive it and paste the text.
    * **Visibility —** define which user groups can see this desk.
    * **Booking —** define which user groups can immediately [book the desk](/member/bookings/book-a-desk), while others can [apply for a booking](/resource-management/bookings/applications-for-bookings).
    * **Parent room —** if this desk overlaps with or is related to a larger space (for example, located inside an Event hall), select that larger space to [link them.](/resource-management/bookings/link-overlapping-resources)
    * **Access —** the access control group for users who book or rent this desk. *Appears if you have the [integration with the access control system](/integrations/access-control).*
    * **Calendar sync —** sync bookings for this desk with [Google Calendar.](/integrations/bookings/google-calendar)

    ### Desk setup options

    **By zones** — if you want users to book desks without choosing a specific seat:

    * Create each zone as a desk
    * Set the seating capacity in each zone
    * Users select the zone and book one or more seats.

    If you use floor plans, desks will be reflected as follows:

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-desks-3.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=95aafec577bcece7d99339842c1cc16c" alt="" width="1690" height="944" data-path="images/resource-management-desks-3.png" />
    </Frame>

    **Individual desks** — if you want users to choose a specific seat:

    * Create each desk as a separate resource
    * Set the seating capacity to 1
    * Users select and book a specific seat they prefer.

    If you have floor plans, desks will be reflected accordingly:

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-desks-4.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=579f6c0457d851633f035f2e20611d23" alt="" width="1690" height="944" data-path="images/resource-management-desks-4.png" />
    </Frame>

    <Tip>
      [Bulk create desks](/lem-ai/bulk-create) with the help of Lem AI.
    </Tip>

    ## What's next

    Once your desks are set up:

    * Customers can discover them on the **Desks** page and [book](/member/bookings/book-a-desk) or [sign up for rental.](/resource-management/rentals/rental-applications-or-immediate-sign-ups)
    * Administrators [receive notifications](/account/notifications) about new bookings and sign-ups on the **Notifications** page.
    * The **Desks** page shows a real-time overview of desk occupancy across your space.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-desks-5.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=24e91698ac8cdd70c30ecda53e8751a9" alt="" width="1643" height="498" data-path="images/resource-management-desks-5.png" />
    </Frame>

    * Additionally:
      * Track bookings by day on **Desks** > "Bookings" tab.
      * View all bookings by period or customer on **Resources > Bookings**.
      * Track all long-term desk rentals on **Resources** > [**Assignments**](/analytics/track-occupancy) [timeline.](/analytics/track-occupancy)

    ## Edit a desk

    To update the settings of a desk, follow these steps:

    1. Navigate to **Resources** > **Desks.**
    2. Find the desk you need to edit and hover over it > click the menu (...) next to it > `Edit`.
    3. Adjust the desk settings as needed.
    4. Press `Save` in the top right corner.

    <Info>
      Changes to the price in any [price tier](/resource-management/set-up-pricing-for-resources) and the [rescheduling policy](/billing/payments/refunds) will apply only to future bookings created after the update.
    </Info>

    ## Delete a desk

    To permanently delete a desk from Spacebring, follow these steps:

    1. Navigate to **Resources** > **Desks.**
    2. Find the necessary desk and hover over it > click the menu (...) next to it > select `Delete` and confirm your choice.

    <Danger>
      Deleting a desk is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted desk will also no longer be available.
    </Danger>

    **FAQs**

    <Accordion title="How can I block off desks from bookings for several days?">
      To block only certain desks while keeping other resources available, mark the corresponding dates as closed in each desk’s settings > "Custom schedule".

      If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your general [location schedule](/location/schedule) so that all resources are unavailable for bookings on those dates.
    </Accordion>

    <Accordion title="How to define the desk booking schedule for members and nonmembers?">
      You can configure "Public" and "Default" schedules within your general [location schedule](/location/schedule) or configure custom schedules within a specific desk settings if it needs different availability.
    </Accordion>

    <Accordion title="How to correctly configure a workspace for one-day booking?">
      1. Go to **Resources > Desks** page > start adding a desk.
      2. Set the minimum and maximum time as "1 day". Set the daily price.
      3. Configure the other properties.

      Once done, your customers can book a desk at a daily price on the **Desks** page.
    </Accordion>
  </Tab>

  <Tab title="Offices">
    List all private offices available for long-term rentals on the **Offices** page. Customers can browse offices, apply, or sign up directly. Administrators can monitor availability and occupancy of all offices across the entire location using the timeline view.

    <iframe src="https://www.youtube.com/embed/IvRQMVUbJK8" title="YouTube video player" frameborder="0" className="w-full aspect-video rounded-xl" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" allowfullscreen />

    ## Enable Offices

    To start using the **Offices** module:

    1. In the left-side panel, click the menu **(...)** next to your location name.
    2. Go to **Location** **settings** > **Resources** > **Offices** and toggle the "Offices" switch on.
    3. **Book ahead** — set how far in advance customers who rent an office can book seats in it.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-offices-1.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=8329df0cee90d50ae40ca32162a2250f" alt="" width="2570" height="1284" data-path="images/resource-management-offices-1.png" />
    </Frame>

    ## Add offices

    1. Go to the **Resources** > **Offices** page.
    2. Click `Add office` top right.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-offices-2.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=b2aa29c182cfbb72bb134bc16daaf4c5" alt="" width="1546" height="628" data-path="images/resource-management-offices-2.png" />
    </Frame>

    3. Fill in the office details.

    | Section name         | Meaning                                                                                                                                                                                                                                                            |
    | :------------------- | :----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
    | **Office photo**     | 2x1 format.                                                                                                                                                                                                                                                        |
    | **Name**             | Office name and/or number.                                                                                                                                                                                                                                         |
    | **Seating capacity** | The number of people the office is designed to accommodate.                                                                                                                                                                                                        |
    | **Description**      | Include relevant details potential tenants may want to know before applying or signing up, such as office size, layout, and amenities.                                                                                                                             |
    | **Plans**            | <ul><li>Disable this option if you do not want to publish office pricing. Customers will see the `Contact` button and can reach out to you.</li></ul>                                                                                                              |
    | **Custom schedule**  | Set [<u>custom working hours</u>](https://help.spacebring.com/en/articles/8300264-configure-the-schedule#h_b1b630e3eb) for this office, independent of the location's overall schedule.                                                                            |
    | **Visibility**       | Determine which user groups can see this office.                                                                                                                                                                                                                   |
    | **Access**           | Determine an access control group for customers signed up for this office. <br />​​\_\*Appears if you have the [<u>integration with the access control system</u>](https://help.spacebring.com/en/collections/3784155-access-control) connected in the location.\_ |
    | **Calendar sync**    | Sync booking for this office with the selected [<u>Google Calendar.</u>](https://help.spacebring.com/en/articles/6850757-sync-bookings-with-google-calendar)                                                                                                       |

    4. Press `Create`. The offices are visible on the **Offices** page in the member web portal and mobile app.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-offices-3.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=dbfb58751874c4dc7a63faba66e16668" alt="" width="1919" height="880" data-path="images/resource-management-offices-3.png" />
    </Frame>

    <Tip>
      [Bulk create offices](/lem-ai/bulk-create) with the help of Lem AI.
    </Tip>

    ## Edit an office

    To update the settings of a office, follow these steps:

    1. Navigate to **Resources** > **Offices.**
    2. Find the office you need to edit and hover over it > click the menu (...) next to it > `Edit`.
    3. Adjust the office settings as needed.
    4. Press `Save` in the top right corner.

    ## Delete an office

    To permanently delete an office from Spacebring, follow these steps:

    1. Navigate to **Resources** > **Offices.**
    2. Find the necessary office and hover over it > click the menu (...) next to it > select `Delete` and confirm your choice.

    <Danger>
      Deleting an office is irreversible. All associated bookings will be permanently deleted and cannot be restored. Booking analytics for the deleted office will also no longer be available.
    </Danger>
  </Tab>

  <Tab title="Parking">
    Feature all your parking spaces for booking or rental on the **Parking** page. Depending on your configuration, customers can:

    * Book parking spaces hourly or daily
    * Subscribe to long-term parking space rentals (weekly, monthly, etc.)

    Administrators get real-time visibility into the availability and occupancy of all parking lots.

    ## Enable Parking

    To start using the **Parking** module:

    1. In the left-side panel, click the menu (...) next to your location name
    2. Go to **Location** **settings** > **Resources** > **Parking** and toggle the "Parking" switch on.
    3. **Book ahead** — set how far in advance users can book parking lots.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-parking-1.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=8d2b41c94d21cd8990072e89d1b66226" alt="" width="2570" height="1284" data-path="images/resource-management-parking-1.png" />
    </Frame>

    ## Add parking lots

    1. Go to the **Resources** > **Parking** page.
    2. Click the `Add parking lot` button.

    <Frame>
      <img src="https://mintcdn.com/spacebring/d60pmomLz9eZwqKv/images/resource-management-parking-2.png?fit=max&auto=format&n=d60pmomLz9eZwqKv&q=85&s=5548375360685cb3ddb63f7e4e6ea67e" alt="Add parking lots on Spacebring coworking space management platform" width="2466" height="671" data-path="images/resource-management-parking-2.png" />
    </Frame>

    3. Fill in the parking lot details.

    | Section name                                   | Meaning                                                                                                                                                                                                                                                                                                                                                                   |
    | :--------------------------------------------- | :------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
    | **Parking lot photo**                          | 2x1 format.                                                                                                                                                                                                                                                                                                                                                               |
    | **Name**                                       | Choose one of the following approaches: <ul><li>**Parking lots** (e.g., “Underground parking”) with total total number of parking spaces it allows.</li><li>**Numbered parking spaces** (e.g., "Parking Space #1, "Parking Space #2,") to let users book/sign up for a specific parking space.</li></ul>                                                                  |
    | **Parking space quantity**                     | The number of parking spaces this parking lot allows.                                                                                                                                                                                                                                                                                                                     |
    | **Description**                                | Include any important information customers need to know.                                                                                                                                                                                                                                                                                                                 |
    | **Money**                                      | The monetary price for hourly/daily bookings in your location currency. <ul><li>Disable this switch if the parking lot is only available for long-term rental.</li></ul> [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)                                                                              |
    | **Credits**                                    | The credit price for hourly/daily bookings. <ul><li>Disable this switch if the parking lot is only available for long-term rental.</li></ul>                                                                                                                                                                                                                              |
    | **Dynamicpricing (beta)Dynamicpricing (beta)** | Automatically adjusts parking lot price based on demand within your defined range. [<u>Set dynamic pricing for resource</u>](https://help.spacebring.com/en/articles/12657666-set-dynamic-pricing-for-resource)                                                                                                                                                           |
    | **Plans**                                      | If you offer long-term rentals (weekly, monthly, etc.) of this parking lot, enable the "Plans" switch and add tiers. <ul><li>Disable this switch if the parking lot is only available for hourly/daily bookings.</li></ul> [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)                            |
    | **Availability increment**                     | The frequency of available time for parking space booking. It shows up as a step on booking.                                                                                                                                                                                                                                                                              |
    | **Min & Max duration**                         | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators. <ul><li>To offer different limits for nonmembers, enable "**Public duration",** and set the min & max duration that will apply to them.</li></ul>                                                                                                                |
    | **Rescheduling policy**                        | Select whether users can reschedule bookings for this desk or cancel and get automatic refunds. [<u>Understand refunds</u>](https://help.spacebring.com/en/articles/6861677-understand-refunds)                                                                                                                                                                           |
    | **Custom schedule**                            | Set [<u>custom working hours</u>](https://help.spacebring.com/en/articles/8300264-configure-the-schedule#h_b1b630e3eb) for this parking lot, independent of the location's overall schedule.                                                                                                                                                                              |
    | **Confirmation email**                         | If you want to send a [<u>custom booking confirmation email</u>](https://help.spacebring.com/en/articles/12961996-customize-emails-to-users#h_9af38bb09e), select which users should receive it when making a booking, and paste your email text.                                                                                                                         |
    | **Visibility**                                 | Determine which user groups can see this desk.                                                                                                                                                                                                                                                                                                                            |
    | **Booking**                                    | Determine which groups of users can immediately book the parking lot, while others can apply for a booking. <ul><li>[<u>Book a parking space</u>](https://help.spacebring.com/en/articles/11114531-book-a-parking-space)</li><li>[<u>Configure parking booking permissions</u>](https://help.spacebring.com/en/articles/10431991-customize-booking-permissions)</li></ul> |
    | **Access**                                     | Determine the access control group to which users are synced upon booking this parking lot. <br />​\_\*Appears if you have the [<u>integration with the access control system</u>](https://help.spacebring.com/en/collections/3784155-access-control) connected in the location.\_                                                                                        |
    | **Calendar sync**                              | Sync booking for this parking lot with the selected [<u>Google Calendar.</u>](https://help.spacebring.com/en/articles/6850757-sync-bookings-with-google-calendar)                                                                                                                                                                                                         |

    <Tip>
      Learn how users [book a parking space](/member/bookings/book-a-parking-space) and [sign up for a parking space.](/resource-management/rentals/rental-applications-or-immediate-sign-ups)
    </Tip>

    ## Edit a parking lot

    To update the settings of a parking lot, follow these steps:

    1. Navigate to **Resources** > **Parking.**
    2. Find the parking lot you need to edit and hover over it > click the menu (...) next to it > `Edit`.
    3. Adjust the parking lot settings as needed.
    4. Press `Save` in the top right corner.

    <Info>
      Changes to the price in any [price tier](/resource-management/set-up-pricing-for-resources) and the [rescheduling policy](/billing/payments/refunds) will apply only to future bookings created after the update.
    </Info>

    ## Delete a parking lot

    To permanently delete a parking lot from Spacebring, follow these steps:

    1. Navigate to **Resources** > **Parking.**
    2. Find the necessary parking lot and hover over it > click the menu (...) next to it > select `Delete` and confirm your choice.

    <Danger>
      Deleting a parking lot is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted parking lot will also no longer be available.
    </Danger>
  </Tab>

  <Tab title="Equipment">
    Use the **Equipment** page to feature items such as screens, monitors, projectors, whiteboards, cameras, microphones, and any other equipment available for booking or rental.

    ## Enable Equipment

    To start using the **Equipment** module:

    1. In the left-side panel, click the menu **(...)** next to your location name.
    2. Go to **Location** **settings** > **Resources** > **Equipment** and toggle the "Equipment" switch on.
    3. **Book ahead** — set how far in advance users can book equipment items.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-equipment-1.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=53226fe71bd362317715210b0b2338ca" alt="" width="2570" height="1284" data-path="images/resource-management-equipment-1.png" />
    </Frame>

    ## Add equipment

    1. Go to the **Resources** > **Equipment** page .
    2. Click the `Add equipment` top right.

    <Frame>
      <img src="https://mintcdn.com/spacebring/bBehq1JPxekYd-C_/images/resource-management-equipment-2.png?fit=max&auto=format&n=bBehq1JPxekYd-C_&q=85&s=884de5a002b0e414dec22d9a2dfe0833" alt="" width="1549" height="814" data-path="images/resource-management-equipment-2.png" />
    </Frame>

    3. Fill in the equipment details.

    | Section name               | Meaning                                                                                                                                                                                                                                                                                                                                                       |
    | :------------------------- | :------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
    | **Equipment photo**        | 2x1 format. On the overview of all equipment items, the image will be cropped to a square and centered. When opening this specific equipment page, it'll show uncropped.                                                                                                                                                                                      |
    | **Name**                   | Equipment name (e.g., "Whiteboard", "Projector").                                                                                                                                                                                                                                                                                                             |
    | **Quantity**               | The total number of available units of this equipment.                                                                                                                                                                                                                                                                                                        |
    | **Description**            | Include any essential information customers need to know.                                                                                                                                                                                                                                                                                                     |
    | **Money**                  | The monetary price for hourly/daily bookings in your location currency. <ul><li>Disable this switch if you only offer long-term rentals of this equipment.</li></ul> [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)                                                                      |
    | **Credits**                | The credit price for hourly/daily bookings. <ul><li>Disable this switch if you only offer long-term rentals of this equipment.</li></ul>                                                                                                                                                                                                                      |
    | **Dynamic pricing (beta)** | Automatically adjusts price for bookings based on demand within your defined range. [<u>Set dynamic pricing for resource</u>](https://help.spacebring.com/en/articles/12657666-set-dynamic-pricing-for-resource)                                                                                                                                              |
    | **Plans**                  | If you offer long-term rentals (weekly, monthly, etc.) of this equipment, enable the "Plans" switch and add tiers. <ul><li>Disable this switch if this equipment is only available for hourly/daily bookings.</li></ul> [<u>Set up pricing for resources</u>](https://help.spacebring.com/en/articles/9620555-set-up-pricing-for-resources)                   |
    | **Availability increment** | The frequency of available time for equipment booking. Defines the time slots for booking if rented hourly.                                                                                                                                                                                                                                                   |
    | **Min & Max duration**     | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators. <ul><li>To offer different limits for nonmembers, enable "**Public duration",** and set the min & max duration that will apply to them.</li></ul>                                                                                                    |
    | **Rescheduling policy**    | Select whether users can reschedule bookings for this desk or cancel and get automatic refunds. [<u>Understand refunds</u>](https://help.spacebring.com/en/articles/6861677-understand-refunds)                                                                                                                                                               |
    | **Custom schedule**        | Set [<u>custom working hours</u>](https://help.spacebring.com/en/articles/8300264-configure-the-schedule#h_b1b630e3eb) for this equipment, independent of the location's overall schedule.                                                                                                                                                                    |
    | **Confirmation email**     | If you want to send a [<u>custom booking confirmation email</u>](https://help.spacebring.com/en/articles/12961996-customize-emails-to-users#h_9af38bb09e), select which users should receive it when making a booking, and paste your email text.                                                                                                             |
    | **Visibility**             | Determine which user groups can see this equipment.                                                                                                                                                                                                                                                                                                           |
    | **Booking**                | Determine which groups of users can immediately book the equipment, while others can apply for a booking. <ul><li>[<u>Book equipment</u>](https://help.spacebring.com/en/articles/11017338-book-equipment)</li><li>[<u>Configure equipment booking permissions</u>](https://help.spacebring.com/en/articles/10431991-customize-booking-permissions)</li></ul> |
    | **Access**                 | Determine the access control group to which users are synced upon booking this equipment. <br />​\_\*Appears if you have the [<u>integration with the access control system</u>](https://help.spacebring.com/en/collections/3784155-access-control) connected in the location.\_                                                                              |
    | **Calendar sync**          | Sync booking for this desk with the selected [<u>Google Calendar.</u>](https://help.spacebring.com/en/articles/6850757-sync-bookings-with-google-calendar)                                                                                                                                                                                                    |

    <Tip>
      Learn how users [book equipment](/member/bookings/book-equipment) and [sign up for equipment.](/resource-management/rentals/rental-applications-or-immediate-sign-ups)
    </Tip>

    ## Edit equipment

    To update the settings of equipment, follow these steps:

    1. Navigate to **Resources** > **Equipment.**
    2. Find the equipment you need to edit and hover over it > click the menu (...) next to it > `Edit`.
    3. Adjust the equipment settings as needed.
    4. Press `Save` in the top right corner.

    <Info>
      Changes to the price in any [price tier](/resource-management/set-up-pricing-for-resources) and the [rescheduling policy](/billing/payments/refunds) will apply only to future bookings created after the update.
    </Info>

    ## Delete equipment

    To permanently delete equipment from Spacebring, follow these steps:

    1. Navigate to **Resources** > **Equipment.**
    2. Find the necessary equipment and hover over it > click the menu (...) next to it > select `Delete` and confirm your choice.

    <Danger>
      Deleting equipment is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted equipment will also no longer be available.
    </Danger>
  </Tab>
</Tabs>