> ## Documentation Index
> Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Terms of use

> Add your space's terms of use, understand how users are prompted to accept the terms, how to check individual consent timestamps and how to require users to reaccept updated terms

To regulate the activity of your users, you are required to add terms of use (EULA). Adding terms of use helps set boundaries and provide transparency about how users interact with member web portal or mobile app. The provision of terms of use is a prerequisite for publishing member mobile apps to Apple and Google app stores.

## What should terms of use include

Terms of use should:

* Describe who is allowed to use and how users can use member web portal and mobile app.
* Define objectionable content (pornography, terrorism, violence, hate speech, drugs, fake news).
* Clearly state that users cannot share objectionable content on **Feed** and other pages.
* Outline how to alert administrators about violations. You can recommend users go to the **Support** page and report an issue.
* Include any other rules and regulations relevant to your business.

<Tip>
  You can use a service like [Avodocs](https://www.avodocs.com/) to create your terms and should consult your legal representative to advise you of what is required.
</Tip>

## Create terms of use

Use any of the following resources to help you:

1. [Avodocs](https://www.avodocs.com/) to generate the text.
2. AI resources such as Chat GPT or Bing.
3. Use a [sample we suggest](https://currents.andcards.com/terms/) and include your network name there.

<Tip>
  You'll need to consult your legal representative for advice on what is required to make your terms of use legitimate.
</Tip>

## Manage terms of use

1. Go to Spacebring as an [owner](/administration/roles/owner).
2. On the left-side panel, click **(...)** next to your network name > **Network settings** > **General** page.
3. Scroll down to the bottom and tap `Terms of use`.
4. Paste the new text of your terms of use or edit the existing text, and press `Save` to save your changes. The changes apply immediately.

<Frame>
  <img src="https://mintcdn.com/spacebring/voQAKyMHtu8NcwqJ/images/terms-of-use-1.png?fit=max&auto=format&n=voQAKyMHtu8NcwqJ&q=85&s=34513aeb626647073544f5da073cae69" alt="" width="1609" height="752" data-path="images/terms-of-use-1.png" />
</Frame>

## Where terms of use appear to users

Your terms appear in the following places:

* The **Terms of use** checkbox when a new user selects a service, such as a booking or product order. Users must accept your terms of use, and we save the date of consent.
* The **Account** page of member web portal and mobile apps.
* Your Google Play Store listing.
* Your Apple App Store listing.

<Info>
  Terms of use acceptance is required for all actions that create mutual obligations or liabilities, such as bookings and product orders, even if no payment is required.
</Info>

## How new users accept your terms of use

New users accept your terms of use as part of the booking or purchasing process. This ensures that agreement is confirmed at the moment a service is selected.

When a user selects a service, such as a desk booking or an event ticket, they will be prompted to agree to your terms before completing the transaction.

<Frame>
  <img src="https://mintcdn.com/spacebring/voQAKyMHtu8NcwqJ/images/terms-of-use-2.png?fit=max&auto=format&n=voQAKyMHtu8NcwqJ&q=85&s=c9a9288faa3827f8da502fea6f599286" alt="" width="962" height="807" data-path="images/terms-of-use-2.png" />
</Frame>

Once users get acquainted with your terms of use and agree to them, they complete their booking or order and can start customizing their profile in the member web portal or mobile app.

## Where administrators can check a user's consent

When a user accepts your terms of use during their initial registration, Spacebring records the date and time of their consent. Administrators can access this information at any time if needed.

1. Go to the **Customers** page.
2. Hover over next to the user's name at the top of the page and click the `>` icon.

<Frame>
  <img src="https://mintcdn.com/spacebring/voQAKyMHtu8NcwqJ/images/terms-of-use-3.png?fit=max&auto=format&n=voQAKyMHtu8NcwqJ&q=85&s=b4fda5ee2eecf841f77b93d4326de6f7" alt="" width="1909" height="981" data-path="images/terms-of-use-3.png" />
</Frame>

3. In the user's profile, check the log confirming acceptance of the privacy policy and terms of use.
4. Hover over the timestamp next to this log to view the exact date and time of the user's consent.

<Frame>
  <img src="https://mintcdn.com/spacebring/voQAKyMHtu8NcwqJ/images/terms-of-use-4.png?fit=max&auto=format&n=voQAKyMHtu8NcwqJ&q=85&s=5d3f2134756579e8b1aadd1c4518c15d" alt="" width="1491" height="733" data-path="images/terms-of-use-4.png" />
</Frame>

## Prompt users to reaccept the updated terms of use

If you’ve updated your terms of use and need users to review and accept them again:

1. On the left-side panel, click **(...)** next to your network name > **Network settings** > **General** page.
2. Scroll to the bottom of the page and click `Reset consents`. Confirm the action.

<Frame>
  <img src="https://mintcdn.com/spacebring/voQAKyMHtu8NcwqJ/images/terms-of-use-5.png?fit=max&auto=format&n=voQAKyMHtu8NcwqJ&q=85&s=b37afe14429184de26649fbffd7ccd64" alt="" width="1406" height="807" data-path="images/terms-of-use-5.png" />
</Frame>

This will reset the saved consents for all registered users in your network. The next time users open your member web portal or mobile app, they’ll be prompted with the [onboarding screens](#h_99982dc568) to review and agree to your terms of use and privacy policy again. Their new consent dates will be recorded.