Skip to main content

Documentation Index

Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt

Use this file to discover all available pages before exploring further.

Add your Skype rooms, phone booths, meeting rooms, conference rooms, or event spaces to the Rooms page. This gives customers a convenient calendar view to check availability and make bookings.

​
Enable Rooms

To start using the Rooms module:
  1. In the left-side panel, click the menu (…) next to your location name
  2. Go to Location settings > Resources > Rooms and toggle the “Rooms” switch on.
  3. Page name — choose the best fit.
  4. Book ahead — set how far in advance users can book rooms.
  5. Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free rooms.
    • One active
    • Two active
    • Three active
    • Unlimited
The “Book for free” setting only applies if you have totally free rooms and only to bookings made by non-administrator users. With this setting, users will be able to make the next free bookings once their previous scheduled bookings have passed. Optimize room usage

​
Add rooms

  1. Go to the Resources > Rooms page.
  2. Click Add room top right.
  1. Fill in the room details.

​
Room configuration

​
How administrators track room bookings

You can track room bookings in a few ways:
  1. On the Resources > Rooms page, choose “Calendar” at the top to view bookings for all rooms. Filter by date to see bookings for today or a specific day.
Differentiate which user the booking belongs to by the following colors:
  • Blue - the booking of an administrator.
  • Green - the booking of a member.
  • Yellow - the booking of a nonmember.
Click any booking to check more details about it.
  1. Track all new bookings created or canceled on the Notifications page. Manage admin notifications
  2. To check a specific or all the bookings of a certain customer, go to the Customers page > open a user profile > Bookings section on the right panel.
  3. Ask a customer to show you their booking from their Account > Bookings page.
Learn how users book a room and sign up for a room.

​
Tips

  • If you offer equipment rentals for meetings, events, or presentations—such as chairs, monitors, or whiteboards—list them on the Equipment page. Consider adding links to equipment in room descriptions to inform customers of available options and encourage upsells in addition to bookings.
FAQs
The Rooms page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the Rooms page too. ​
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all resources are unavailable for bookings by your customers on those dates.To block only rooms while keeping other resources available, mark the corresponding dates as closed in each room’s custom schedule. Configure the schedule ​
You can either configure a location-wide schedule that applies to all resources or configure a custom schedule for a specific room if it needs different availability. Configure the schedule
The customer might not see a room for the following reasons:
  1. The customer’s role may not meet the room’s visibility requirements. For example, if the room is visible only to “Location members” but the customer is a nonmember, it won’t appear for them. Check both the room’s visibility settings and the customer’s role.
  2. The room may be assigned to a specific customer, making it visible and bookable only for them. On the Rooms page, see if a member or company name appears next to the room. To remove the assignment, edit that customer’s subscription.
  3. The customer may have logged in with a different email. If they are a member and should see the room, check the email tied to their member profile on the Customers page.