Schedule

Spacebring offers flexibility and customization to accommodate your space’s business hours for resource bookings.

• Set different booking hours for members (location members and admins) VS the public (nonmembers, network members, and new customers).
• Customize operating hours by weekday.
• Define custom schedules for specific resources.

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Configure location schedule

To configure your location schedule, do the following:

1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General > Information tab.
2. Scroll down to the Schedule section.

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Default schedule

Within the Schedule section, you’ll find the Default schedule.

• If your space works during the same hours for members and the public, configure only this schedule, and it will apply to all users.
• If your space has different working hours for members and the public, the default schedule will apply to members.

1. Tap on Default to reveal the settings.
2. Select the workdays and set the necessary From & Until times. The latest Until time you can set is midnight (00:00) — schedules can’t run into the next day. A day that runs Until midnight and is followed by a day that opens From midnight lets a booking continue past midnight.
3. Press Save.

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Public schedule

If your space has different working hours for members and the public, the Public schedule will apply to users who are not members of your location. This allows you to set separate booking hours based on user roles — for example, giving members 24/7 access while restricting nonmembers to bookings during staffed hours. Understand user roles To enable and configure a separate schedule for public users, do the following:

1. Tap on Enable public schedule.
2. Configure the public schedule’s settings.
3. Save your changes to activate the public schedule.

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Set different hours within workdays

If your space operates on different hours throughout the week, you can easily customize the schedule to match. For example, you might be open 24/7 on weekdays, but only from 9:00 a.m. to 5:00 p.m. on weekends. To set this up, follow these steps:

1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General.
2. Select the default or public schedule to which this change applies.
3. Press the Add button.

4. Select days deselected in the main schedule above and choose the different working hours for them in the From and Until sections.

4. Hit Save.

If you need to remove different hours for some days, press the Remove button.

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Select closed days

At times, you may need to close your space for holidays or special events to prevent bookings on those days. To do this, simply mark the relevant dates as closed in your location schedule:

1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General > pick the schedule you want to edit.
2. In the Closed days section, select dates when the location must be unavailable for bookings (e.g., December 25).

3. Press Save.

Once it’s done, all resources are automatically blocked for bookings on these dates. Closed days have no year, so they repeat every year. Update them annually for holidays that fall on a different date each year. Customers still see every resource on a closed day, but nobody can book it:

• On the Rooms, Desks, Offices, Parking, and Equipment pages, the resource carries the Unavailable label.
• On the resource page, the date field says This day is closed for booking, and no time slots or booking button appear.
• On the room calendar, the whole day is greyed out.

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Where users see the location schedule

The schedule you set is visible to users on the Information page. Network members and nonmembers can see your public schedule, and location members can see the default schedule.

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Configure a custom schedule for a resource

Spacebring allows you to configure a custom schedule for a specific resource, giving you extra flexibility. By enabling a custom schedule in a resource’s settings, you can:

• Override the location schedule for that resource.
• Set unique working hours — for example, if a meeting room should only be available in the evenings or on weekends.
• Block out specific days (e.g. for maintenance or events) without affecting other resources.

This is ideal for resources that operate on different hours than the rest of your space. To enable a custom schedule for a resource:

1. Go to the Resources > Rooms, Desks, Offices, Parking, or Equipment.
2. Create or edit the resource.
3. Enable the Custom schedule switch.
4. Click on the preferred schedule and modify it. To close this resource on particular dates while the rest of your space stays open, select them in the Closed days section of that schedule.

5. Save the changes.