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Spacebring offers flexibility and customization to accommodate your space’s business hours for resource bookings.
  • Set different booking hours for members (location members and admins) VS the public (nonmembers, network members, and new customers).
  • Customize operating hours by weekday.
  • Stay open past midnight, for example from 6:00 PM to 2:00 AM.
  • Define custom schedules for specific resources.

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Configure location schedule

The location schedule sets the default booking hours for all resources — unless a specific resource has a custom schedule, which will override it.
To configure your location schedule, do the following:
  1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General > Information tab.
  2. Scroll down to the Schedule section.
The Schedule section with the default and public schedules in location settings on Spacebring's coworking space management platform
Administrators can adjust the location schedule at any time to extend or reduce the operating hours as needed.

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Default schedule

Within the Schedule section, you’ll find the Default schedule.
  • If your space works during the same hours for members and the public, configure only this schedule, and it will apply to all users.
  • If your space has different working hours for members and the public, the default schedule will apply to members.
  1. Tap on Default to reveal the settings.
  2. Select the workdays and set the necessary From & Until times. Each day can have one set of hours only.
  3. Press Save.

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Stay open past midnight

A day can run past midnight, for example from 6:00 PM to 2:00 AM, or from 2:00 PM to 10:00 AM for an apartment. Everything from the From time to the Until time counts as one day, including the hours after midnight. The Until list runs up to 24 hours after the From time, and the times after midnight are marked next day. The same list is in the default and public schedules, and in the custom schedule of a resource.
A schedule open from 8:00 AM until 2:00 AM next day on Spacebring's coworking space management platform
  • A day can last 24 hours at most.
  • A day must close before the next workday opens. If Monday runs until 2:00 AM, Tuesday can open at 2:00 AM or later. Otherwise, pressing Save shows Each day must close before the next day opens. and the schedule isn’t saved.
  • A closed day blocks the day that starts on it, including its hours after midnight. The hours after midnight of the day before still run.
  • A booking inside one of these days counts as one day, so a customer can book across midnight in one booking, and it costs one day pass.
On the room calendar, each date starts with the hours after midnight of the day before. The hours when the location is closed are grayed out, and the date’s own hours follow.

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Public schedule

If your space has different working hours for members and the public, the Public schedule will apply to users who are not members of your location. This allows you to set separate booking hours based on user roles — for example, giving members 24/7 access while restricting nonmembers to bookings during staffed hours. Understand user roles To enable and configure a separate schedule for public users, do the following:
  1. Tap on Enable public schedule.
  2. Configure the public schedule’s settings.
The public schedule with the Public schedule switch on on Spacebring's coworking space management platform
  1. Save your changes to activate the public schedule.
To disable the public schedule, turn the Public schedule switch off.

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Set different hours within workdays

If your space operates on different hours throughout the week, you can easily customize the schedule to match. For example, you might be open 24/7 on weekdays, but only from 9:00 a.m. to 5:00 p.m. on weekends. To set this up, follow these steps:
  1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General.
  2. Select the default or public schedule to which this change applies.
  3. Press the Add button.
The Add button under the workday hours in a schedule on Spacebring's coworking space management platform
  1. Select days deselected in the main schedule above and choose the different working hours for them in the From and Until sections.
Weekend hours added as a second range with its Remove button on Spacebring's coworking space management platform
  1. Hit Save.
If you need to remove different hours for some days, press the Remove button.
Each day can have one set of hours only. A day can’t be open in the morning, closed at lunch, and open again — days you already used are greyed out when you add another range.
If different working hours during certain days apply for both members and nonmembers, add them to both default and public schedules.
If workdays have different hours, the unavailable booking times on the room calendar will have a very light shade of gray.

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Select closed days

At times, you may need to close your space for holidays or special events to prevent bookings on those days. To do this, simply mark the relevant dates as closed in your location schedule:
  1. Go to Spacebring > press the (…) button next to the location name > Location settings page > General > pick the schedule you want to edit.
  2. In the Closed days section, select dates when the location must be unavailable for bookings (e.g., December 25).
December 25 selected in the Closed days list of a schedule on Spacebring's coworking space management platform
  1. Press Save.
Once it’s done, all resources are automatically blocked for bookings on these dates, and customers see them as unavailable. Closed days have no year, so they repeat every year. Update them annually for holidays that fall on a different date each year.
If you want the location to be unavailable for members and nonmembers on particular days, select closed days for both the default and public schedules.

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Where users see the location schedule

The schedule you set is visible to users on the Information page. Network members and nonmembers can see your public schedule, and location members can see the default schedule.
The location schedule on the Information page of the member web portal on Spacebring's coworking space management platform

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Configure a custom schedule for a resource

Spacebring allows you to configure a custom schedule for a specific resource, giving you extra flexibility. By enabling a custom schedule in a resource’s settings, you can:
  • Override the location schedule for that resource.
  • Set unique working hours — for example, if a meeting room should only be available in the evenings or on weekends.
  • Block out specific days (e.g. for maintenance or events) without affecting other resources.
This is ideal for resources that operate on different hours than the rest of your space. To enable a custom schedule for a resource:
  1. Go to the Resources > Rooms, Desks, Offices, Parking, or Equipment.
  2. Create or edit the resource.
  3. On the Booking tab, enable the Custom schedule switch.
    • The switch shows while the resource can be booked short-term, so it’s hidden on a resource rented only with plans.
  4. Click on the preferred schedule and modify it. Each day can have one set of hours only. To close this resource on particular dates while the rest of your space stays open, select them in the Closed days section of that schedule.
The Custom schedule switch with the resource's default and public schedules in the Booking tab on Spacebring's coworking space management platform
  1. Save the changes.
Once enabled, the custom schedule will fully control the resource’s availability and ignore the location schedule. Turning the switch off puts the resource back on the location schedule — the custom hours stay saved but no longer apply.
Closed days suit a holiday or a few known dates, because you pick each date by hand. To take one resource out of use for a long or indefinite period, for example during a renovation, create an assignment without a customer instead.

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What the schedule affects

The schedule, the location’s or a resource’s custom one, decides when a resource can be booked. A booking must start and end within the open hours of the schedule that applies to the booker. This applies to bookings administrators create too. The schedule doesn’t limit resources rented with plans or their door access. To limit entry to certain hours, set time restrictions on the access group in your access control system. Events aren’t limited by the schedule either, so you can create them on any day and at any time.

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What customers see when a resource is closed

Customers still see every resource on a closed day, or on a weekday the schedule leaves out, but nobody can book it:
  • On the Rooms, Desks, Offices, Parking, and Equipment pages, the resource carries the Unavailable label.
  • On the resource page, the date field says This day is closed for booking.
  • On the room calendar, the whole day is greyed out.
On a day with shorter hours, the resource page offers time slots within the open hours only, and the room calendar greys out the hours outside them. Once today’s hours end, the resource page says Booking hours for today have ended, and the resource carries the Unavailable label.