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We’ve created this start guide to help you set up your location and build on the basics. Explore how to save time and provide excellent service to members with Spacebring.

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Set up network

Total time: 10 minutes You’ll need the following:
  • Your business’s brand materials (square logo, colors).
  • Access your domain name’s control panel to set up a custom domain.
  • Your privacy policy and terms of use text.
  • Description for member web portal.
Steps to set up your network:
  1. Log in as an owner to Spacebring.
  2. On the left-side panel, click (…) next to your network name > Network settings > General page.
  1. Set up a custom domain, an email footer, customize the look of your member web portal, and add your policies’ text.
Since you are processing personal data, various country laws and app publishing platforms require you to disclose privacy practices and forbid questionable content and behavior. You must add a privacy policy and terms of use which will appear in the member web portal and mobile app.

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Set up locations

Total time: 15 minutes You’ll need the following:
  • Basic location information (name, address, description, contacts, photo, or video).
  • Location guides (e.g., parking, pets, printing)
  • Your business’s billing and bank details.
  • Local sales or VAT tax rate.
Steps to set up the locations:
  1. The owner needs to add all locations.
  2. As an administrator, go to Spacebring > select the location on the left-side panel > click (…) next to it > Location settings.
  3. Configure general location settings, billing, and enable the modules you’ll need.
  4. Click (…) next to the location on the left-side panel > select Integrations > connect integrations such as a payment gateway.

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Set up resources

Total time: 1 hour You’ll need the following:
  • Cover photos for rooms, desks, offices, and any other services you provide.
  • Prices for your resources
Steps to set up the resources:
  1. Go to Resources and select the necessary page:
  1. Create your resources.

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Set up plans & contracts

Total time: 30 minutes You’ll need the following:
  • List of your recurring membership plans with titles, prices and descriptions.
  • Contract templates for individual agreements with your customers.
Steps to automate invoicing and subscriptions:
  1. Go to Billing > Plans and create plans.
  2. Add credit packages and discounts if necessary.
  3. Upload contract templates.
  1. Click “Member web portal” on the left-side panel to check how your services appear to members.

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Invite members

Total time: 5 minutes per account You’ll need the following:
  • Spreadsheet with members’ names, emails, and information about their subscriptions.
Steps to invite members:
  1. Create companies.
  2. Invite members using a mass invitation file.
  3. Create subscriptions.
  4. Introduce what the new app can do for your members via Feed, newsletter, and by promoting the app on social media and the marketing site.

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Explore docs & Spacebring mobile app

Know what’s happening in your coworking space in real time by downloading Spacebring admin mobile app: Whenever you need help, find answers on various topics and getting started guides in our Docs. Don’t forget to say hi to us. We’re always happy to help!