- Rooms
- Desks
- Offices
- Parking
- Equipment
Add your Skype rooms, phone booths, meeting rooms, conference rooms, or event spaces to the Rooms page. This gives customers a convenient calendar view to check availability and make bookings.
On the Pricing tab:
On the Booking tab, shown while the room can be booked short-term:
On the Permissions tab, where Booking shows only while the room can be booked short-term:
On the Integrations tab, shown when the location has an access control or calendar integration:
Enable Rooms
To start using the Rooms module:- In the left-side panel, click the menu (…) next to your location name.
- Go to Location settings > Resources > Rooms and toggle the Rooms switch on.
- Page name — choose the best fit.
-
Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free rooms.
Each repeat of a recurring booking counts as one booking.
- To let users make bookings that repeat indefinitely, select Unlimited.
- To limit it, select One active, Two active, or Three active. For example, with Three active, a user can book a weekly meeting for three weeks at most. Their other free bookings count too.
- Bookings of a room assigned to the user or their company never count toward the limit.
- Desks, offices, parking, and equipment each have their own Book for free setting, so free bookings of those resources never count toward the room limit.
Learn more about how to optimize room usage.
Add rooms
- Go to the Resources > Rooms page.
- Click Add room top right.
- Fill in the room details on each tab.
| Section name | Meaning |
|---|---|
| Room photos | Up to 10 images, 1600 × 800 px (2:1 ratio), up to 5 MB each, in JPEG, PNG, WebP, or GIF format. The first photo is the cover shown in lists. New photos are added first. Drag the photos to reorder them. |
| Type |
|
| Name | Room name and/or number. |
| Seating capacity | The number of people the room fits. |
| Description | Include any important information customers need to know. |
| Parent room | If this room overlaps with or is related to a larger space (e.g., it’s half of a split room, or located within an Event hall), select that larger space as a Parent room. When the parent room is booked, this room is automatically blocked for booking, and vice versa. |
| Section name | Meaning |
|---|---|
| Money | The monetary price for hourly/daily bookings in your location currency. Set up pricing for resources |
| Credits | The credit price for hourly/daily bookings. |
| Price variation | Different prices on selected days, such as weekends, or prices that change automatically based on demand. Set different prices on some days or set dynamic pricing |
| Plans | If you offer long-term rentals (weekly, monthly, etc.) of this room, enable the Plans switch and add rental plans.
|
| Section name | Meaning |
|---|---|
| Min & Max duration | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators.
|
| Availability increment | The frequency of available time for room booking. It shows up as a step on the booking. |
| Custom schedule | Set custom working hours for this room, independent of the location’s overall schedule. |
| Booking window | Limit how soon and how far ahead users can book this room. Administrators are not limited by it. While it is off, users can book the room up to its start and any time ahead.
|
| Buffer time | The amount of time that will be reserved between bookings. |
| Confirmation email | If you want to send a custom booking confirmation email, choose which customers should receive it when they book, and paste your email text. |
| Rescheduling policy | Select whether users can reschedule bookings for this room or cancel and get automatic refunds. Understand refunds
|
| Abandoned booking protection* | Automatically cancel a booking that nobody confirms on Room display after it starts. *Legacy option. It appears only when you edit a room that had it enabled before September 8, 2026. |
| Section name | Meaning |
|---|---|
| Visibility | Determine which user groups can see this room. |
| Booking | Determine which groups of users can immediately book the room, while others can apply for a booking. Booking can’t be set to a wider group than Visibility. |
| Section name | Meaning |
|---|---|
| Access | Determine the access control group to which users are synced upon booking this room. Appears if you have the integration with the access control system connected in the location. |
| Calendar sync | Sync bookings for this room with the selected Google Calendar or Outlook Calendar. |
If you offer equipment rentals for meetings, events, or presentations—such as chairs, monitors, or whiteboards—list them on the Equipment page. Consider adding links to equipment in room descriptions to inform customers of available options and encourage upsells in addition to bookings.
Learn how users book a room and sign up for a room.
Edit a room
To update the settings of a room, follow these steps:- Navigate to Resources > Rooms.
- Find the room you need to edit and hover over it > click the menu (…) next to it > Edit.
- Adjust the room settings as needed.
- Press Save in the top right corner.
Changes to the price in any booking rate and the rescheduling policy will apply only to future bookings created after the update.
Delete a room
To permanently delete a room from Spacebring, follow these steps:- Navigate to Resources > Rooms.
- Find the necessary room and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting a room is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted room will also no longer be available.
To act on several rooms at once, select their checkboxes, then press Actions at the bottom of the page and choose Visibility, Booking window, or Delete. A new visibility also narrows Booking where it was set to a wider group. Rooms whose booking window was off get it switched on, with no limit on the other value. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.
Export a rooms report
On the Rooms page, click (…) in the top right corner > Export rooms > CSV or XLSX to download a report on all rooms.The report includes each room’s ID, title, type, seating capacity, price, and create date, and any customer it’s currently assigned to.FAQs
What should I add to the Rooms?
What should I add to the Rooms?
The Rooms page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the Rooms page too.
How to define the room booking schedule for members and nonmembers?
How to define the room booking schedule for members and nonmembers?
You can either configure a location-wide schedule that applies to all resources or configure a custom schedule for a specific room if it needs different availability. Both support a Default schedule for location members and a Public schedule for nonmembers and network members. Configure the schedule
Why can't a customer see a certain room?
Why can't a customer see a certain room?
The customer might not see a room for the following reasons:
- The customer’s role may not meet the room’s visibility requirements. For example, if the room is visible only to Location members but the customer is a nonmember, it won’t appear for them. Check both the room’s visibility settings and the customer’s role.
- The room may be assigned to a specific customer. Everybody still sees such a room, but only the assigned customer can book it, so check whether the customer reports seeing it or booking it. On the Rooms page, see if a member or company name appears next to the room. To remove the assignment, edit that customer’s subscription, or delete the assignment on the Assignments page if it was created there.
- The customer may have logged in with a different email. If they are a member and should see the room, check the email tied to their member profile on the Customers page.
Add and manage all workstations—such as hot desks, dedicated desks, or stations—on the Desks page.With desks, you can:
- Organize your workstations for a real-time occupancy tracking
- Offer short-term bookings (hourly or daily) and/or long-term rentals (subscriptions).
Configure general desk settings
- In the left-side panel, click (…) next to your location name.
- Go to Location settings > Resources > Desks.
- Make sure the Desks switch is toggled on.
- Page name — choose the best fit.
- Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free desks.
- Select One active, Two active, or Three active to limit it, or Unlimited to set no limit.
- Each seat counts as one booking, so a booking of two seats counts as two.
- Each repeat of a recurring booking counts as one booking. For example, with Three active, a user can book a desk every week for three weeks at most. Their other free desk bookings count too. To let users make bookings that repeat indefinitely, select Unlimited.
- The setting only applies to totally free desks and only to bookings made by non-administrator users. Users can make the next free bookings once their previous scheduled bookings have passed.
- Bookings of a desk assigned to the user or their company never count toward the limit.
- Rooms, offices, parking, and equipment each have their own Book for free setting, so free bookings of those resources never count toward the desk limit.
- Day passes — allow members to book hot desks using the day passes payment method.
- Usage limit — restrict how many day passes members can use per day.
Set up desks
- Go to Resources > Desks.
- Click Add desk top right.
- Fill in the desk details on each tab.
- Desk photos — Up to 10 images, 1600 × 800 px (2:1 ratio), up to 5 MB each, in JPEG, PNG, WebP, or GIF format. The first photo is the cover shown in lists. New photos are added first. Drag the photos to reorder them.
- Type
- Hot desk — shared, not dedicated to a specific customer, bookable based on availability.
- Dedicated desk — can be reserved for a specific customer.
- Station — workspace, typically equipped with tools or furniture for job.
- Name — choose your naming approach:
- Zones (e.g., Open Space, Lounge Zone, or Open space 1 floor and Open space 2 floor) with total seating capacity to track occupancy by zone.
- Numbered desks (e.g., Dedicated Desk 1) to let users book/sign up for a specific desk. Desk setup options
- Seating capacity — number of seats this desk or zone allows.
- Description — information customers need to know.
- Parent room — if this desk overlaps with or is related to a larger space (for example, located inside an Event hall), select that larger space to link them.
- Money — monetary price for hourly/daily bookings.
- Disable if the desk is only available for long-term rental.
- Credits — credit price for hourly/daily bookings.
- Disable if the desk is only available for long-term rental.
- Day passes — let members book this desk with day passes payment method. Appears only for Hot desk type.
- Price variation — different prices on selected days, such as weekends, or prices that change automatically based on demand.
- Plans — enable if you offer long-term rentals (weekly, monthly, etc.) of this desk, and add rental plans.
- Disable if the desk is only available for hourly/daily bookings.
- Min & Max duration — booking duration limits. Applies to all users except administrators.
- Public duration — enable to set different booking duration limits for nonmembers.
- Availability increment — booking time step.
- Custom schedule — custom working hours for this desk.
- Booking window — limit how soon and how far ahead users can book this desk. Administrators are not limited by it. While it is off, users can book the desk up to its start and any time ahead.
- Minimum notice — how long before a booking starts users have to book it, for example when the desk needs preparing or you send access codes by hand. Select None to accept bookings up to the last minute.
- Maximum ahead — how far in advance users can book the desk. The period starts today in the location’s time zone, so with 1 day, users can book only for today, and with 2 days, for today and tomorrow.
- Every repeat of a recurring booking has to fall within Maximum ahead. For example, with one month, a user can book a desk every week for one month at most, and the member portal shows the last date they can book. Select Unlimited to let bookings repeat indefinitely.
- Public booking window — enable to set a different minimum notice and maximum ahead for nonmembers. It applies to them even while Booking window is off.
- Buffer time — time kept free before and after each booking of this desk, for example to clean it between users. It shows as hatched gray blocks around bookings on the desks timeline, and the desk’s page leaves out the start times that fall inside it.
- Confirmation email — send a custom booking confirmation email. Choose which customers should receive it when they book, and paste the text.
- Rescheduling policy — select whether users can reschedule bookings or cancel and get automatic refunds.
- Public rescheduling policy — enable to set a different rescheduling policy for nonmembers.
- Visibility — define which user groups can see this desk.
- Booking — define which user groups can immediately book the desk, while others can apply for a booking. Booking can’t be set to a wider group than Visibility.
- Access — the access control group for users who book or rent this desk. Appears if you have the integration with the access control system.
- Calendar sync — sync bookings for this desk with Google Calendar or Outlook Calendar.
Desk setup options
By zones — if you want users to book desks without choosing a specific seat:- Create each zone as a desk
- Set the seating capacity in each zone
- Users select the zone and book one or more seats.
- Create each desk as a separate resource
- Set the seating capacity to 1
- Users select and book a specific seat they prefer.
Bulk create desks with the help of Agent.
What’s next
Once your desks are set up:- Customers can discover them on the Desks page and book or sign up for rental.
- Administrators receive notifications about new bookings and sign-ups on the Inbox page.
- The Desks page shows a real-time overview of desk occupancy across your space.
- Additionally:
- Track bookings and assignments by day on the Desks > Timeline tab. If every desk is booked for whole days, such as day passes, the tab is Bookings instead and lists the day’s bookings.
- View all bookings by period or customer on Resources > Bookings.
- Track all long-term desk rentals on the Resources > Assignments timeline.
Edit a desk
To update the settings of a desk, follow these steps:- Navigate to Resources > Desks.
- Find the desk you need to edit and hover over it > click the menu (…) next to it > Edit.
- Adjust the desk settings as needed.
- Press Save in the top right corner.
Changes to the price in any booking rate and the rescheduling policy will apply only to future bookings created after the update.
Delete a desk
To permanently delete a desk from Spacebring, follow these steps:- Navigate to Resources > Desks.
- Find the necessary desk and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting a desk is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted desk will also no longer be available.
To act on several desks at once, select their checkboxes, then press Actions at the bottom of the page and choose Visibility, Booking window, or Delete. A new visibility also narrows Booking where it was set to a wider group. Desks whose booking window was off get it switched on, with no limit on the other value. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.
Export a desks report
On the Desks page, click (…) in the top right corner > Export desks > CSV or XLSX to download a report on all desks.The report includes each desk’s ID, title, type, seating capacity, price, and create date, and any customer it’s currently assigned to.FAQs
How to define the desk booking schedule for members and nonmembers?
How to define the desk booking schedule for members and nonmembers?
You can configure Public and Default schedules within your general location schedule, or within a specific desk’s custom schedule if it needs different availability.
How to correctly configure a workspace for one-day booking?
How to correctly configure a workspace for one-day booking?
- Go to Resources > Desks page > start adding a desk.
- On the Pricing tab, enter the daily price in Flat price and set Unit price to 0.
- On the Booking tab, set Min duration and Max duration to 1 day.
- Configure the other properties.
List all your private offices on the Offices page. You can set both kinds of price on the same office:
On the Pricing tab:
On the Booking tab, shown while the office can be booked short-term:
On the Permissions tab, where Booking shows only while the office can be booked short-term:
On the Integrations tab, shown when the location has an access control or calendar integration:
- Long-term rental — the price of renting the office for a week, a month, or a year. Customers subscribe or apply for an office rental, or you as an administrator assign the office to them.
- Short-term booking — the hourly and daily price. While nobody rents the office, you can offer the private office on demand and customers book it by the hour or by the day.
Enable Offices
To start using the Offices module:- In the left-side panel, click the menu (…) next to your location name.
- Go to Location settings > Resources > Offices and toggle the Offices switch on.
- Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free offices.
- Select One active, Two active, or Three active to limit it, or Unlimited to set no limit.
- Each seat counts as one booking, so a booking of two seats counts as two. A booking of the entire office counts as one.
- Each repeat of a recurring booking counts as one booking. For example, with Three active, a user can book the office every week for three weeks at most. Their other free office bookings count too. To let users make bookings that repeat indefinitely, select Unlimited.
- The setting only applies to totally free offices and only to bookings made by non-administrator users. Users can make the next free bookings once their previous scheduled bookings have passed.
- Bookings of an office assigned to the user or their company never count toward the limit.
- Rooms, desks, parking, and equipment each have their own Book for free setting, so free bookings of those resources never count toward the office limit.
Add offices
- Go to the Resources > Offices page.
- Click Add office top right.
- Fill in the office details on each tab.
| Section name | Meaning |
|---|---|
| Office photos | Up to 10 images, 1600 × 800 px (2:1 ratio), up to 5 MB each, in JPEG, PNG, WebP, or GIF format. The first photo is the cover shown in lists. New photos are added first. Drag the photos to reorder them. |
| Name | Office name and/or number. |
| Seating capacity | The number of people the office is designed to accommodate. |
| Description | Include relevant details potential tenants may want to know before applying or signing up, such as office size, layout, and amenities. |
| Section name | Meaning |
|---|---|
| Money | The monetary price for hourly and daily bookings of the entire office. Customers can book the office short-term at this price only while it is not assigned.
|
| Credits | The credit price for hourly and daily bookings of the entire office, not per seat. |
| Price variation | Different prices on selected days, such as weekends, or prices that change automatically based on demand. Set different prices on some days or set dynamic pricing |
| Plans | The long-term rental pricing. Add a rental plan for every rental option you offer for this office — a week, a month, a year. A customer who subscribes to one gets the entire office assigned to them for the rental period.
|
| Section name | Meaning |
|---|---|
| Min & Max duration | Minimum and maximum duration limits for bookings of this office. Applies to all users except administrators.
|
| Availability increment | The frequency of available time for office booking. It shows up as a step on the booking. |
| Custom schedule | Set custom working hours for this office, independent of the location’s overall schedule. |
| Booking window | Limit how soon and how far ahead users can book this office. Administrators are not limited by it. While it is off, users can book the office up to its start and any time ahead.
|
| Confirmation email | If you want to send a custom booking confirmation email, choose which customers should receive it when they book, and paste your email text. |
| Rescheduling policy | Select whether users can reschedule bookings for this office or cancel and get automatic refunds. Understand refunds
|
| Section name | Meaning |
|---|---|
| Visibility | Determine which user groups can see this office. |
| Booking | Determine which user groups can book this office immediately. Groups that can see it but not book it apply for a booking instead. Booking can’t be set to a wider group than Visibility. |
| Section name | Meaning |
|---|---|
| Access | Determine an access control group for customers signed up for this office. Appears if you have the integration with the access control system connected in the location. |
| Calendar sync | Sync bookings for this office with the selected Google Calendar or Outlook Calendar. |
- Press Create. The offices are visible on the Offices page in the member web portal and mobile app.
Bulk create offices with the help of Agent.
What’s next
Once your offices are set up:- Customers can discover offices on the Offices page and sign up for a long-term rental, or apply for one.
- You can also assign an office yourself to a customer who rents it, with or without a subscription.
- A customer who rents the entire office books it for free, and the members of a company that rents it book seats in it day by day as a hybrid office.
- Customers can book the whole office by the hour or by the day when it has an hourly or daily price and is not assigned for those dates.
- Administrators receive notifications about new bookings and sign-ups on the Inbox page.
- The Offices page shows a real-time overview of office availability and occupancy across your space.
- Additionally:
- View all office bookings by period or customer on Resources > Bookings.
- Track all long-term office rentals on the Resources > Assignments timeline.
Edit an office
To update the settings of an office, follow these steps:- Navigate to Resources > Offices.
- Find the office you need to edit and hover over it > click the menu (…) next to it > Edit.
- Adjust the office settings as needed.
- Press Save in the top right corner.
Delete an office
To permanently delete an office from Spacebring, follow these steps:- Navigate to Resources > Offices.
- Find the necessary office and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting an office is irreversible. All associated bookings will be permanently deleted and cannot be restored. Booking analytics for the deleted office will also no longer be available.
To act on several offices at once, select their checkboxes, then press Actions at the bottom of the page and choose Visibility, Booking window, or Delete. A new visibility also narrows Booking where it was set to a wider group. Offices whose booking window was off get it switched on, with no limit on the other value. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.
Export an offices report
On the Offices page, click (…) in the top right corner > Export offices > CSV or XLSX to download a report on all offices.The report includes each office’s ID, title, type, seating capacity, price, and create date, and any customer it’s currently assigned to.FAQs
How are offices ordered for customers?
How are offices ordered for customers?
Offices assigned to the customer appear first, followed by offices with available seats, then offices with the selected number of seats or more, and then the rest are sorted alphabetically by title and by creation date from oldest to newest. Offices assigned entirely to another customer come last, after every office the customer can still book.
Why can't customers book an office that still has free seats?
Why can't customers book an office that still has free seats?
Check the office’s Pricing tab first and make sure it has a price for short-term bookings — Money, Credits, or both. Without one, the office can only be rented long term.Then check whether the office has any assignments. Even one assigned seat stops short-term bookings for the dates it covers, because customers who do not rent the office can only book it as a whole. To free up those dates, remove or shorten the seat assignment.You can still book the office yourself for any customer while other seats are assigned:
- Open the office and start a booking.
- Set Seats to the number the customer needs. Only the seats that are not assigned can be selected.
- Choose the customer in the Booker field.
- Choose the payment method to charge the customer.
Do fully rented offices stay visible to other customers?
Do fully rented offices stay visible to other customers?
Yes. A fully rented office stays on the Offices page with the Fully assigned label. Only the customer who rents it can book it, and everybody else gets a Join waitlist button that sends you their interest as a support ticket.
Feature all your parking spaces for booking or rental on the Parking page. Depending on your configuration, customers can:
On the Pricing tab:
On the Booking tab, shown while the parking lot can be booked short-term:
On the Permissions tab, where Booking shows only while the parking lot can be booked short-term:
On the Integrations tab, shown when the location has an access control or calendar integration:
- Book parking spaces hourly or daily
- Subscribe to long-term parking space rentals (weekly, monthly, etc.)
Enable Parking
To start using the Parking module:- In the left-side panel, click the menu (…) next to your location name.
- Go to Location settings > Resources > Parking and toggle the Parking switch on.
- Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free parking lots.
- Select One active, Two active, or Three active to limit it, or Unlimited to set no limit.
- Each space counts as one booking, so a booking of two spaces counts as two.
- Each repeat of a recurring booking counts as one booking. For example, with Three active, a user can book a parking space every week for three weeks at most. Their other free parking bookings count too. To let users make bookings that repeat indefinitely, select Unlimited.
- The setting only applies to totally free parking lots and only to bookings made by non-administrator users. Users can make the next free bookings once their previous scheduled bookings have passed.
- Bookings of a parking lot assigned to the user or their company never count toward the limit.
- Rooms, desks, offices, and equipment each have their own Book for free setting, so free bookings of those resources never count toward the parking limit.
Add parking lots
- Go to the Resources > Parking page.
- Click the Add parking lot button.
- Fill in the parking lot details on each tab.
| Section name | Meaning |
|---|---|
| Parking lot photos | Up to 10 images, 1600 × 800 px (2:1 ratio), up to 5 MB each, in JPEG, PNG, WebP, or GIF format. The first photo is the cover shown in lists. New photos are added first. Drag the photos to reorder them. |
| Name | Choose one of the following approaches:
|
| Parking space quantity | The number of parking spaces this parking lot allows. |
| Description | Include any important information customers need to know. |
| Section name | Meaning |
|---|---|
| Money | The monetary price for hourly/daily bookings in your location currency.
|
| Credits | The credit price for hourly/daily bookings.
|
| Price variation | Different prices on selected days, such as weekends, or prices that change automatically based on demand. Set different prices on some days or set dynamic pricing |
| Plans | If you offer long-term rentals (weekly, monthly, etc.) of this parking lot, enable the Plans switch and add rental plans.
|
| Section name | Meaning |
|---|---|
| Min & Max duration | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators.
|
| Availability increment | The frequency of available time for parking space booking. It shows up as a step on booking. |
| Custom schedule | Set custom working hours for this parking lot, independent of the location’s overall schedule. |
| Booking window | Limit how soon and how far ahead users can book this parking lot. Administrators are not limited by it. While it is off, users can book the parking lot up to its start and any time ahead.
|
| Confirmation email | If you want to send a custom booking confirmation email, choose which customers should receive it when they book, and paste your email text. |
| Rescheduling policy | Select whether users can reschedule bookings for this parking lot or cancel and get automatic refunds. Understand refunds
|
| Section name | Meaning |
|---|---|
| Visibility | Determine which user groups can see this parking lot. |
| Booking | Determine which groups of users can immediately book the parking lot, while others can apply for a booking. Booking can’t be set to a wider group than Visibility. |
| Section name | Meaning |
|---|---|
| Access | Determine the access control group to which users are synced upon booking this parking lot. Appears if you have the integration with the access control system connected in the location. |
| Calendar sync | Sync bookings for this parking lot with the selected Google Calendar or Outlook Calendar. |
Learn how users book a parking space and sign up for a parking space.
Set up common parking scenarios
Coworking spaces run parking in a few typical ways. Find the one that matches your space and follow the settings it needs.Hourly or daily parking for members and guests
Hourly or daily parking for members and guests
Anybody can book a space for a few hours or a day and pay for it at checkout.
- On the General tab, set Parking space quantity to the number of spaces you sell.
- On the Pricing tab, enable the Money switch and set the price per hour in the first booking rate.
- On the Booking tab, set Min duration and Max duration to the shortest and longest booking you accept.
- On the Permissions tab, set Visibility to Public so nonmembers see the lot too.
- On the same tab, use the Booking field to choose who can book it right away and who has to apply first.
Quick parking pass purchase at the front desk
Quick parking pass purchase at the front desk
Give users a quick and easy way to pay for parking at your reception, instead of your team booking and invoicing each one of them.
- Add the parking lot on the Parking page and set Visibility to Public on its Permissions tab, so users who are not members can see and book it.
- Open the lot, click the share icon in the top right corner, and press Copy link.
- Click the (…) next to your network name > Network settings > General > Branding > Generate custom QR code stickers, and replace the pre-filled URL with the copied link. You can also change the sticker’s colors and description before you download it.
- Print the sticker and place it at your reception.
A space reserved for one customer month to month
A space reserved for one customer month to month
A member or company rents a space permanently instead of booking it each time.
- Add one parking lot with its total Parking space quantity, or add each space separately as its own lot, named for example “Parking Space #1”, if customers rent a specific numbered space.
- On the Pricing tab, enable the Plans switch and add the rental plans you offer, such as monthly or yearly.
- In each plan, set the sign-up Type to Request to approve tenants yourself, or to Immediate to let them sign up and pay straight away.
Parking included in a membership
Parking included in a membership
Members with a membership park without paying each time, while everybody else pays per booking.
- Give the membership credits and set a Credits price on the parking lot. Members spend credits on their bookings, and you can also keep a Money price for customers without credits.
- Or reserve the lot for certain memberships with exclusive access: set Visibility to Members with exclusive access, then select the lot in the membership’s Exclusive resources field. Members with access still pay the lot’s price for each booking.
Edit a parking lot
To update the settings of a parking lot, follow these steps:- Navigate to Resources > Parking.
- Find the parking lot you need to edit and hover over it > click the menu (…) next to it > Edit.
- Adjust the parking lot settings as needed.
- Press Save in the top right corner.
Changes to the price in any booking rate and the rescheduling policy will apply only to future bookings created after the update.
Delete a parking lot
To permanently delete a parking lot from Spacebring, follow these steps:- Navigate to Resources > Parking.
- Find the necessary parking lot and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting a parking lot is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted parking lot will also no longer be available.
To act on several parking lots at once, select their checkboxes, then press Actions at the bottom of the page and choose Visibility, Booking window, or Delete. A new visibility also narrows Booking where it was set to a wider group. Parking lots whose booking window was off get it switched on, with no limit on the other value. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.
Export a parking lots report
On the Parking page, click (…) in the top right corner > Export parking lots > CSV or XLSX to download a report on all parking lots.The report includes each parking lot’s ID, title, space quantity, price, and create date, and any customer it’s currently assigned to.FAQs
Use the Equipment page to feature items such as screens, monitors, projectors, whiteboards, cameras, microphones, and any other equipment available for booking or rental.
On the Pricing tab:
On the Booking tab, shown while the equipment can be booked short-term:
On the Permissions tab, where Booking shows only while the equipment can be booked short-term:
On the Integrations tab, shown when the location has an access control or calendar integration:
Enable Equipment
To start using the Equipment module:- In the left-side panel, click the menu (…) next to your location name.
- Go to Location settings > Resources > Equipment and toggle the Equipment switch on.
- Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free equipment.
- Select One active, Two active, or Three active to limit it, or Unlimited to set no limit.
- Each item counts as one booking, so a booking of two items counts as two.
- Each repeat of a recurring booking counts as one booking. For example, with Three active, a user can book an item every week for three weeks at most. Their other free equipment bookings count too. To let users make bookings that repeat indefinitely, select Unlimited.
- The setting only applies to totally free equipment and only to bookings made by non-administrator users. Users can make the next free bookings once their previous scheduled bookings have passed.
- Bookings of equipment assigned to the user or their company never count toward the limit.
- Rooms, desks, offices, and parking each have their own Book for free setting, so free bookings of those resources never count toward the equipment limit.
Add equipment
- Go to the Resources > Equipment page.
- Click Add equipment top right.
- Fill in the equipment details on each tab.
| Section name | Meaning |
|---|---|
| Equipment photos | Up to 10 images, 1600 × 800 px (2:1 ratio), up to 5 MB each, in JPEG, PNG, WebP, or GIF format. The first photo is the cover shown in lists. New photos are added first. Drag the photos to reorder them. On the overview of all equipment items, the cover is cropped to a square and centered. If the location has only one or two equipment items, the overview shows the cover uncropped. Opening a specific equipment page always shows the photos uncropped. |
| Name | Equipment name (e.g., Whiteboard, Projector). |
| Quantity | The total number of available units of this equipment. |
| Description | Include any essential information customers need to know. |
| Section name | Meaning |
|---|---|
| Money | The monetary price for hourly/daily bookings in your location currency.
|
| Credits | The credit price for hourly/daily bookings.
|
| Price variation | Different prices on selected days, such as weekends, or prices that change automatically based on demand. Set different prices on some days or set dynamic pricing |
| Plans | If you offer long-term rentals (weekly, monthly, etc.) of this equipment, enable the Plans switch and add rental plans.
|
| Section name | Meaning |
|---|---|
| Min & Max duration | Minimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators.
|
| Availability increment | The frequency of available time for equipment booking. Defines the time slots for booking if rented hourly. |
| Custom schedule | Set custom working hours for this equipment, independent of the location’s overall schedule. |
| Booking window | Limit how soon and how far ahead users can book this equipment item. Administrators are not limited by it. While it is off, users can book the item up to its start and any time ahead.
|
| Confirmation email | If you want to send a custom booking confirmation email, choose which customers should receive it when they book, and paste your email text. |
| Rescheduling policy | Select whether users can reschedule bookings for this equipment or cancel and get automatic refunds. Understand refunds |
| Section name | Meaning |
|---|---|
| Visibility | Determine which user groups can see this equipment. |
| Booking | Determine which groups of users can immediately book the equipment, while others can apply for a booking. Booking can’t be set to a wider group than Visibility. |
| Section name | Meaning |
|---|---|
| Access | Determine the access control group to which users are synced upon booking this equipment. Appears if you have the integration with the access control system connected in the location. |
| Calendar sync | Sync bookings for this equipment with the selected Google Calendar or Outlook Calendar. |
Learn how users book equipment and sign up for equipment.
Edit equipment
To update the settings of equipment, follow these steps:- Navigate to Resources > Equipment.
- Find the equipment you need to edit and hover over it > click the menu (…) next to it > Edit.
- Adjust the equipment settings as needed.
- Press Save in the top right corner.
Changes to the price in any booking rate and the rescheduling policy will apply only to future bookings created after the update.
Delete equipment
To permanently delete equipment from Spacebring, follow these steps:- Navigate to Resources > Equipment.
- Find the necessary equipment and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting equipment is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted equipment will also no longer be available.
To act on several equipment items at once, select their checkboxes, then press Actions at the bottom of the page and choose Visibility, Booking window, or Delete. A new visibility also narrows Booking where it was set to a wider group. Equipment items whose booking window was off get it switched on, with no limit on the other value. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.
Export an equipment report
On the Equipment page, click (…) in the top right corner > Export equipment > CSV or XLSX to download a report on all equipment.The report includes each item’s ID, title, quantity, price, and create date, and any customer it’s currently assigned to.FAQs
How do I make a resource unavailable for bookings?
How do I make a resource unavailable for bookings?
Choose the option that matches the period the resource is out of use for:
- Your whole space is closed on specific dates, such as a public holiday. Mark them as closed days in the location schedule, and all resources become unavailable for bookings on those dates. Closed days repeat every year.
- In the left-side panel, click the menu (…) next to your location name > Location settings > General.
- Pick the schedule you want to edit, select the dates in its Closed days section, and press Save.
- One resource is out of use on specific dates, while the rest of your space stays open. Mark them as closed days in that resource’s own schedule.
- Go to Resources, open the module, and edit the resource.
- On the Booking tab, enable the Custom schedule switch, select the dates in the Closed days section of the schedule you want to edit, and save the resource.
- One resource is out of use for a whole period, such as a renovation. Create an assignment without a customer for that period, and nobody can book the resource for any date it covers. The dates outside the period stay bookable, so an assignment that ends on a date leaves the dates after it open.
- Go to Resources > Assignments and click Create assignment.
- Pick the resource, leave the Customer field as No customer, set the Start date, choose when the period ends in the End field, and click Create.
How can I change the order of rooms, desks, offices, parking lots, or equipment for customers?
How can I change the order of rooms, desks, offices, parking lots, or equipment for customers?
If you need to change the order in which rooms, desks, offices, parking lots, or equipment appear, add numbers to the beginning of their
titles—for example, rename Large office to 01. Large office and Big office to 02. Big office to make Large office
appear first.
How do I set only fixed booking durations, like 4-hour or 8-hour slots?
How do I set only fixed booking durations, like 4-hour or 8-hour slots?
Combine Min duration, Availability increment, and Max duration on the Booking tab of a desk, office, parking lot, or equipment item to limit bookings to specific durations only. Min duration sets the shortest booking users can make, Availability increment sets the step to each following option, and Max duration sets the longest booking allowed.For example:
The values each setting offers depend on the resource type:
Rooms offer the shortest increments because they are designed for flexible, shorter hourly bookings. Min duration can never be shorter than Availability increment.
| Goal | Min duration | Availability increment | Max duration | Durations available to users |
|---|---|---|---|---|
| Only 4-hour or 8-hour bookings | 4 hours | 4 hours | 8 hours | 4 hours, 8 hours |
| Steps of 3 hours, up to 12 hours | 3 hours | 3 hours | 12 hours | 3, 6, 9, or 12 hours |
| Only one fixed duration | 8 hours | 8 hours | 8 hours | 8 hours |
| Resource type | Availability increment | Min & Max duration |
|---|---|---|
| Rooms | 5, 10, 15, or 30 minutes, or 1 hour | 5, 10, 15, 30, or 45 minutes, 1 to 12 hours, or 24 hours |
| Desks, offices, parking lots, equipment | 15 or 30 minutes, or 1, 2, 3, 4, 5, 6, 8, or 12 hours | 15 or 30 minutes, 1 to 12 hours, or 24 hours |