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What are resources

Your space has a limited inventory—this can include zones with hot or dedicated desks, private offices, meeting rooms, phone booths, parking spots, or equipment like monitors and projectors. In Spacebring, all these are called resources.
Each resource can have pricing for:
  • Only short-term bookings (hourly, daily)
  • Only long-term rentals (weekly, monthly, or longer)
  • Both bookings and rentals
The system automatically considers both bookings and rentals when calculating availability, so customers always see real-time, accurate availability. Customers can view all available booking and rental options and pricing directly on the resource page and either book or subscribe for long-term use.
Every resource type — rooms, desks, offices, parking lots, and equipment — can be set for bookings, for rentals, or for both.

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Set up pricing for bookings

For bookings, you can set a single rate or multiple price tiers based on booking duration. For example, lower rates for longer bookings or fixed half-day or full-day rates.

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Set the first price tier

  1. Add a new resource or edit an existing one.
  2. Set Min duration and Max duration.
  3. Enable the Money switch if the resource is available for short-term bookings.
    • Disable it if the resource is only available for long-term rental.
  4. Click the first automatically created price tier to configure it. This tier applies to bookings starting from your Min duration.
  5. Set the price:
    • If pricing is per hour, enter a Unit price and set Flat price to 0.
    • If pricing is fixed regardless of duration, enter a Flat price and set Unit price to 0.
    • If pricing includes an hourly rate plus an additional fixed fee, set both values.
At least one price must be non-zero: Unit price, Flat price, or both.

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Set multiple price tiers

If you offer different rates for longer bookings, you can add more price tiers.
  1. Click Add tier under the existing tier.
  2. Set the From value, which defines the booking duration from which this rate applies.
  3. Set the Unit price, Flat price, or both, using the same rules as above.
Price tiers are created in consecutive order, from the shortest to the longest booking duration. The From field only shows predefined duration options based on your existing tiers.

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Common pricing scenarios

Setting multiple price tiers lets you offer flexible pricing, attract a wider range of customers, and maximize revenue across short and long bookings.
Goal: Offer lower hourly rates for longer bookings.Setup:
  1. Set the first tier with the highest hourly rate and shortest duration.
  2. Add a second tier and define the From duration starting from which the lower rate applies.
  3. Set a lower Unit price for the second tier.
  4. Add additional tiers for even longer bookings if needed.
Goal: Offer a discounted rate for full-day bookings.Setup:
  1. In the first tier, set the hourly rate for bookings shorter than one day.
  2. Add a second tier and set the From value to the minimum number of hours from which a full-day rate applies.
  3. Enter the daily rate in Flat price. Keep Unit price to 0.
Goal: Offer a discounted rate for half-day bookings.Setup:
  1. In the first tier, set the hourly rate for bookings shorter than a half day.
  2. Add a second tier and define the From value for half-day duration.
  3. Enter the half-day rate in Flat price. Keep Unit price to 0.
  4. If needed, add a third tier for full-day or other extended rates.
Goal: Charge an hourly rate plus a fixed fee (for example, a cleaning fee for longer bookings).Setup:
  1. In the first tier, set the hourly rate for shorter bookings.
  2. Add a second tier and define the From value from which the flat fee applies additionally.
  3. Set the Unit price for the hourly rate.
  4. Set the Flat price for the fixed fee.

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Set up pricing for resource rentals

Resource plans are designed for subscriptions which involve a rental of a dedicated resource — for example, a dedicated desk or a private office. Subscriptions which don’t involve a dedicated resource rental, such as a flex membership plan with day passes or a virtual office plan, are set up under Billing > Plans instead.
  1. Add a new resource or edit an existing one.
  2. Enable the Plans switch if the resource is available for long-term rentals.
    • Disable it if the resource is only available for short-term bookings.
  3. Click Add tier. Tiers are pricing options for the rental of this resource. For example:
    • Weekly, monthly, and annual rental options.
    • Tiers with different commitment periods and prices.

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Resource plan settings

  • Name — will appear on customer invoices and in analytics.
  • Cycle — the interval of subscription validity and how often the subscription renews. Available options: 1 week, 1 month, 3 months, 6 months, or 1 year.
  • Description — a customer-facing explanation of what the resource plan includes.
  • Price for — define if that’s the price for rental of 1 seat/item (e.g., 1 dedicated desk seat) or the entire resource. Offices and rooms are always priced for the entire resource.
  • Price — the fee for one cycle.
  • Setup fee — a one-time setup fee that is included in the customer’s first invoice.
  • Minimum commitment — enable to define the minimum subscription period for this resource plan (in cycles).
The setup fee is subject to tax but is not affected by discounts or invoice proration.
  • Credits — the number of expiring credits that will be allocated to a customer with each subscription renewal for bookings or purchases. These credits expire at the end of every cycle. Credits must be enabled for this option to show up.
  • Day passes — the number of temporary day passes that will be allocated to a customer with every subscription renewal for booking a hot desk. The day passes expire at the end of every cycle. Day passes must be enabled for this option to show up.
  • Discounts > Granted coupons — grant members reduced rates for bookings and other services as part of their membership.
  • Sign-up > Type — control whether customers can sign up for this resource plan immediately or have to apply first.
    • Immediate — customers can sign up for rental immediately without contacting an administrator.
    • Request — customers can apply to rent this resource. Administrators process requests as support tickets. Configure rental applications or immediate sign-ups

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FAQs

The duration of the first tier is set automatically:
If there is only one price tier
  • The tier applies to all bookings starting from the Min duration.
  • To change it, edit the Min duration.
If there are multiple price tiers
  • The first tier is defined as Less than the duration set in the second tier’s From value.
  • To change the first tier, edit the From value in the second tier — the first tier will adjust automatically.
A resource has one set of prices that applies to everyone who books it, so you charge members less with a discount rather than a second price:
  1. Create a coupon redeemable for the relevant bookings, enable Apply to specific items, and select the rooms it covers.
  2. Grant it in your members’ subscriptions, or in the plan so everyone who subscribes to it gets the reduced rate.
Nonmembers pay the price set on the resource, and members see the discounted price at checkout. Set a Credits price on the room as well if members should be able to pay with credits.
  • When customers open a specific desk, parking lot, or equipment unit, they see a Pricing section with all price tiers.
  • For rooms, pricing is shown when clicking the ⓘ Information icon next to the room.
  • On the Rooms, Desks, Offices, Parking, or Equipment listing pages, customers see the first price tier by default. For an office rented on plans, the listing shows the first resource plan price. When they open a specific resource, all pricing options for that resource are displayed.
In addition to the first tier, you can add tiers with the following From values: 1 hr, 2 hr, 3 hr, 4 hr, 5 hr, 6 hr, 8 hr, 12 hr, 24 hr.
Pricing for resources is always set per hour using Unit price. For shorter bookings, the system automatically calculates the price based on duration.Set Min duration, Max duration, and Availability increment to control in which time slots customers can book.Rooms support an Availability increment of 5, 10, 15, or 30 minutes, and a Min duration and Max duration of 5, 10, 15, 30, or 45 minutes, 1 to 12 hours, or 24 hours.Desks, parking lots, and equipment support an Availability increment of 15 or 30 minutes, or 1, 2, 3, 4, 5, 6, 8, or 12 hours, and a Min duration and Max duration of 15 or 30 minutes, 1 to 12 hours, or 24 hours.
Only longer durations than your existing tiers are shown. To add a shorter-duration tier, you must first adjust your current tiers.Here’s how to do it:
  1. Click your existing tiers.
  2. Adjust their From values so they are in ascending order and include the duration you want to add.
  3. Re-add the longest duration tier last.
Remember that the first price tier cannot be edited directly. Its Less than value automatically updates based on the From value of the second tier. To change it, edit the From value in the second tier.
Example:If you currently have tiers:
  • Less than 5 hours
  • From 5 hours
And you want to add a Less than 2 hours tier:
  1. Edit the From 5 hours tier and change it to From 2 hours, setting the appropriate price.
  2. The first tier will automatically update to Less than 2 hours. Edit its price as needed.
  3. Re-add the From 5 hours tier with its original pricing.