Dynamic pricing

Dynamic pricing automatically adjusts the price of resource bookings based on its demand—helping you maximize revenue and optimize occupancy. It automatically increases booking price during peak times, popular hours, or busy days of the week, and lowers price during low-demand periods to encourage discounted off-peak bookings. The system continuously analyzes booking demand and automatically varies prices within limits you define. You stay in control by setting clear maximum (Delta above) and minimum (Delta below) price adjustments from the initial base price.

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Configure dynamic pricing

You can set dynamic pricing for rooms, desks, offices, parking spaces, and equipment.

1. In the Resources module, go to the necessary page (Rooms/Desks/Offices/Equipment/Parking).
2. Create or edit a resource.
3. On the Pricing tab, in the Price variation dropdown, select Dynamic pricing based on demand.
4. Set your pricing deltas:
   • Delta above – The maximum percentage the price can increase from the base price during high-demand periods.
   • Delta below – The maximum percentage the price can decrease from the base price during low-demand periods.

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Example settings

Resources with dynamic pricing enabled display a “trending up” arrow on the Resources pages.

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What affects dynamic pricing

Dynamic pricing evaluates multiple factors and large data references to determine the most accurate rate for each booking, including:

• Utilization rate
• Time of day
• Day of the week

For example, if a meeting room is always fully booked on Wednesday but has a lower number of bookings on Thursday, its price will automatically be higher on Wednesday due to the high demand according to delta above you set.

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How dynamic pricing works

When a customer selects a date and time for their booking, the system automatically calculates the rate for their booking. This rate is shown on the booking page in the member web portal and mobile app.

• Example (peak demand): If your meeting room is usually $20/hour, on a high-demand Wednesday, the user will see a higher price, such as $24/hour. This price is calculated based on the high occupancy rate and is capped by the delta above percentage you set.

• Example (off-peak demand): Conversely, if you have low demand on a Thursday afternoon, the user may see a discounted price, such as $18/hour, capped by your delta below setting.

Dynamic pricing applies to:

• Monetary and credit prices.
• Bookings made with all payment methods except day passes (payment gateways, external payments, payments with Invoice, and credits).
• Bookings made by members, nonmembers, and administrators.
• All booking rates for the configured resource.

Dynamic pricing does not apply to:

• Bookings made with day passes
• Subscriptions

When a booking changes, its price is recalculated:

• If a booking is made with credits or an Invoice payment method and rescheduled, the price is recalculated and extra charged or refunded based on demand during the new selected time.
• A booking paid through a payment gateway or with an external payment is also recalculated when it is extended: the difference is charged as an additional payment, and nothing is refunded automatically when the recalculated price is lower.

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Best practices

• Only enable dynamic pricing if your space or a specific resource is established and already has a history of bookings. If a new space or new resource has zero booking history, the system will calculate low demand, causing the price to always drop to the minimum delta below limit.
• Dynamic pricing relies exclusively on data created and logged within Spacebring. Ensure all resource bookings—including those made manually by administrators or received via other platforms—are recorded in Spacebring’s calendar. If external bookings are missed, the system will register low occupancy, leading to incorrectly low prices.