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Room display is an app that shows real-time room availability on a tablet next to the room entrance, so customers can find and book a free room without leaving the hallway.

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Prerequisites

  • The tablet has a minimum screen size of 7 inches, and supports Google Play (Android) or the App Store (iPadOS).
  • The tablet runs Android 8.0 or later, or iOS/iPadOS 15.1 or later.
  • Your rooms are added and configured in Spacebring with photos uploaded — the room photo is used as the Room display background.

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Set up Room display

  1. Download the Room display app to your tablet:
  2. Open the app and press Log in.
Enter Room Display on Spacebring's coworking space management platform
  1. Log in with the account of an administrator for the location where you want to set up Room display.
  2. Select your network and location.
  1. Select a room from the list to activate Room display for it.
Room display on Spacebring's coworking space management platform
  1. Lock the tablet so strangers can’t close the app or reopen the device: set up Guided access on iPad or Screen pinning on Android.

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How Room display works

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Availability indicators

Room display signals room availability by tinting the background color of the tablet. The display also shows the current and upcoming bookings, with the booker’s full name, booking title, and time.
Room display respects a user’s privacy settings. If a user selects Administrators for their Booking title visibility, their booking title doesn’t appear on the display.

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Ad-hoc QR bookings

Room display shows a unique QR code for the room in the bottom-left corner of the screen. Scanning it takes the user to the room’s booking calendar in the member web portal or mobile app, where they can book the room instantly.

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Abandoned booking protection

To prevent no-shows, Room display supports a check-in feature for rooms that are completely free, with Money and Credits pricing disabled.

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Configure abandoned booking protection

When creating or editing a free room, enable Check in and set:
  • Abandoned threshold — how long after the booking start Room display waits for a check-in before canceling the booking.
  • Early check in — how long before the booking start the Check in button appears on Room display.

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Check in on Room display

  1. If Check in is enabled for a room, then when a user books it, the booking starts in a Tentative status.
  2. The Check in button appears on Room display based on the Early check in time, for example 10 minutes before the booking starts.
Check In on room display on Spacebring's coworking space management platform
  1. If the user taps Check in, the booking status changes to Confirmed and a confirmation message appears on the screen.
Check In on room display on Spacebring's coworking space management platform
  1. If nobody checks in before the Abandoned threshold passes, for example 5 minutes after the booking starts, the booking status changes to Canceled and is automatically removed from the calendar, freeing up the room for others.

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Log out of Room display

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Exit Room display

  1. Turn off Guided access on iPad or Screen pinning on Android.
  2. Close the app by swiping it up and off the screen.

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Log out from Room display

  1. Close Room display by swiping it up and off the screen, then reopen it.
  2. Tap (…) in the top right corner, then tap Log out.

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Troubleshoot Room display

If bookings don’t appear on Room display or you can’t access it, the tablet might have a weak or unstable internet connection. Reconnect the tablet to Wi-Fi or connect to a different network.
To set up Room display for a room in a specific location, log in with an administrator account for that location. Log out of the app and log back in with an administrator account that has access to the correct location.
Make sure you’re using the latest version of the Room display app. Check the App Store or Google Play for updates, or tap Update if it’s shown.
Check your Spacebring subscription status to make sure it’s active and not suspended.
Make sure your tablet meets the prerequisites to install the Room display app.

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FAQs

The recommended and official way to install Room display and Reception is through the Google Play Store or Apple App Store — access to one of these stores is a requirement.For Android tablets without Google Play access, APK versions of Room display and Reception are available at https://www.spacebring.com/download. APK installations aren’t officially supported in the same way as store installations: updates aren’t automatic, and we can’t guarantee full functionality or stability on every device.For the best experience and reliability, use tablets that meet all system requirements, including access to Google Play or the App Store.