Skip to main content
Seamlessly sync all invoices and payments from Spacebring to Xero to automate revenue accounting and payment reconciliation.
Xero is a distinct company not affiliated with us. For any inquiries regarding Xero’s solutions, services, or pricing, please reach out to Xero directly. We do not have the authority to provide information or support on behalf of Xero.

​
Prerequisites

  1. Have your Xero account ready.
  2. Set up the same tax rate in Xero and Spacebring.
Invoices with unmatched tax rates will sync as drafts without status updates.
  1. Make sure your Spacebring invoice currency matches your Xero account currency.
  2. Set up your “Revenue” accounts in Xero for syncing invoice items from Spacebring.
  3. Set up a clearing account in Xero for syncing invoice payments from Spacebring. Fill in the “Code” field for it and check the “Enable payments to this account” box.

​
Connect Xero integration

  1. Click the menu (…) next to the location’s name > go to Integrations.
  1. Open the Xero integration page and click Connect.
  1. Grant access to your Xero organization.
  2. Select the same organization in the “Organization” dropdown.
  3. Account for invoice payment sync — select your Xero account where Spacebring should sync invoice payments.
    Only accounts with ‘Enable payments to this account’ checked in Xero are available to select.
  4. Accounts for invoice item sync — for each product type, select your Xero account where Spacebring should sync invoice items for this product.
    Only ‘Revenue’ accounts are available to select.
    It is required to select accounts for all invoice item types, even if you don’t have some of these product types. Otherwise, invoice syncing to Xero will not work.
Integrations Accounting Xero Connect Xero Integration Xero Page

​
How Xero integration works

Once the integration is connected, Spacebring syncs the following to Xero in real time:
  • Newly issued invoices
  • Invoice status updates
  • Invoice payments
  • Credit notes for unpaid invoices.
Applied balance, partial payments, credit notes for paid invoices, and refunds do not sync to Xero.
Spacebring syncs invoices for all purchase types, including subscriptions, bookings, shop orders, event tickets, and other one-time payments starting December 9, 2025. Before this date, immediate one-time payments (bookings, shop orders, event tickets, etc.) generated receipts only, which were not synced to Xero.

​
How invoices sync

The integration maps Spacebring invoice data to Xero as follows:
Data in XeroSync
ToCompany/user’s name or legal business name
Customer email-
Invoice date✓
Due date✓
Invoice no.✓
Currency✓
AccountSelected “Revenue” accounts
Item descriptionInvoice item name in Spacebring
Item quantity✓
Item price✓
Amount✓
TaxTax type (inclusive or exclusive), and tax rate.
AttachmentInvoice PDF
Status✓
The “Go to Spacebring” link directs to the related invoice in Spacebring.✓

​
How invoice statuses sync

The integration syncs the following invoice statuses to Xero:
Invoice status in SpacebringStatus in Xero
UnpaidAwaiting payment
PaidPaid
VoidedVoid
Integrations Accounting Xero Invoice Statuses Sync

​
How invoice payments sync

When payments sync to your Xero clearing account, the following data is transferred:
Data in SpacebringXero
Transaction datePayment date
Invoice numberReference Inv #
Legal business name / NameContact
Due dateDue date
Paid amountPayment amount
Invoice payment in Spacebring:
Invoice payment in Xero:
If you see an error saying Xero failed to sync an invoice, check our help article for the cause and how to resolve it.

​
Disconnect the Xero integration

  1. Press the menu (…) next to the location’s name > go to the Integrations page.
  2. Select Xero > press Disconnect and confirm your choice.
FAQs
Ensure you have granted access to the correct Xero organization and selected that same organization in the “Organization” dropdown within Spacebring. Additionally, verify that your Spacebring currency matches Xero and that you have a “Sales” account in Xero with the code 200.
This is caused by a tax rate mismatch. When tax rates in Spacebring don’t exactly match those in Xero, they are imported as drafts without status updates. Update your tax rates to match perfectly to automate this.
This happens if no “Account” is selected in your Spacebring Xero settings. While invoices sync automatically, invoice payments require you to select a clearing account in the “Account” dropdown. Also, ensure that this clearing account has “Enable payments to this account” enabled in Xero.