Seamlessly synchronize all invoices from Spacebring to Xero to automate revenue accounting management.Documentation Index
Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt
Use this file to discover all available pages before exploring further.
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Prerequisites
- Have your Xero account ready.
- Set the same tax rate in Xero and Spacebring. Manage taxes
Invoices with unmatched tax rates will sync as drafts without status updates.
- Confirm that your Spacebring invoice currency matches your Xero account currency.
-
Set up a “Sales” account in Xero to sync all invoices from Spacebring. It must have a
200value selected in the “Code” field.
- Set up a clearing account in Xero to sync invoice payments from Spacebring. Fill in the “Code” field for it and check the “Enable payments to this account” box.
Connect Xero integration
You can choose to sync invoices and invoice payments, or only invoices.To sync invoices and their statuses
- Press the menu (…) next to the location’s name > go to the Integrations page.
- Find Xero integration page. Press
Connect.
- Grant access to the Xero organization where to sync invoices.
- Select the same Xero organization in the “Organization” dropdown.
If no “Account” is selected, only invoices will sync to Xero—invoice payments won’t sync.
To sync invoice payments
- Ensure your clearing account is set up in Xero as per the prerequisites.
- On the Integrations > Xero page, select the clearing account in the “Account” dropdown.
How Xero integration works
- All new invoices automatically sync from Spacebring to your “Sales” account in Xero.
- Invoice status changes in Spacebring sync to Xero in real time.
- Spacebring syncs invoices for all types of purchases, including subscription invoices and one-off payments such as bookings, shop orders, event tickets, and more.
Starting December 9, 2025, Spacebring began generating invoices for all payments. From this date onward, invoices for all payments sync to Xero. Before December 9, 2025, immediate one-off payments (bookings, shop orders, event tickets, etc.) generated receipts only, which were not synced to Xero.
- Invoice payments only sync if a clearing account is selected in the “Account” section of the Xero integration page.
- Credit notes on unpaid invoices sync to Xero.
Applied balance, partial payments, credit notes on paid invoices, and refunds do not sync to Xero.
How invoices sync
The integration maps Spacebring invoice data to Xero as follows:| Data in Xero | Sync |
|---|---|
| To | Company/user’s name or legal business name |
| Customer email | - |
| Invoice date | ✓ |
| Due date | ✓ |
| Invoice no. | ✓ |
| Currency | ✓ |
| Account | ”Sales” |
| Item description | Invoice item name in Spacebring |
| Item quantity | ✓ |
| Item price | ✓ |
| Amount | ✓ |
| Tax | Tax type (inclusive or exclusive), and tax rate. |
| Attachment | Invoice PDF |
| Status | ✓ |
| The “Go to Spacebring” link directs to the related invoice in Spacebring. | ✓ |
How invoice statuses and invoice payments sync
The integration syncs the following invoice statuses to Xero:| Invoice status in Spacebring | Status in Xero |
|---|---|
| Unpaid | Awaiting payment |
| Paid | Paid |
| Voided | Void |
| Draft | Draft |
| Data in Spacebring | Xero |
|---|---|
| Transaction date | Payment date |
| Invoice number | Reference Inv # |
| Legal business name / Name | Contact |
| Due date | Due date |
| Paid amount | Payment amount |
Disconnect the Xero integration
- Press the menu (…) next to the location’s name > go to the Integrations page.
- Select Xero > press
Disconnectand confirm your choice.
Why is nothing syncing at all after I connected Xero?
Why is nothing syncing at all after I connected Xero?
Ensure you have granted access to the correct Xero organization and selected that same organization in the “Organization” dropdown within Spacebring. Additionally, verify that your Spacebring currency matches Xero and that you have a “Sales” account in Xero with the code
200.Why are invoices syncing as 'Drafts' instead of 'Awaiting payment'?
Why are invoices syncing as 'Drafts' instead of 'Awaiting payment'?
This is caused by a tax rate mismatch. When tax rates in Spacebring don’t exactly match those in Xero, they are imported as drafts without status updates. Update your tax rates to match perfectly to automate this.
Why are my invoices appearing in Xero, but not invoice payments?
Why are my invoices appearing in Xero, but not invoice payments?
This happens if no “Account” is selected in your Spacebring Xero settings. While invoices sync automatically, invoice payments require you to select a clearing account in the “Account” dropdown. Also, ensure that this clearing account has “Enable payments to this account” enabled in Xero.