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Documentation Index

Fetch the complete documentation index at: https://www.spacebring.com/docs/llms.txt

Use this file to discover all available pages before exploring further.

You can easily invite multiple users at once and assign them to specific companies. This saves you a lot of time compared to manually inviting each user individually.

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Prepare your data

Before sending out mass invitations to users, gather all the necessary data for the invitation and create relevant content.

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Prepare companies data

Before inviting individual users, create companies and plans:
If some of your companies have unique plans (for example, a plan that includes a unique price for the office), you don’t need to create such a plan separately. In this case, you can create custom subscriptions for these companies after all users are invited.

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Prepare user data

Prepare a spreadsheet with the following columns:
Column nameRequired
First name✓
Last name
Email✓
Phone number
Company ID (if the user belongs to some company)
Plan ID (if the user should have a subscription)
Ensure the emails are unique since they’re considered as a unique user identifier.
To find the company ID, create the “Companies” report > locate the company > copy its ID.
To find the plan ID, log in to Spacebring > go to Location settings > Plans > press (…) and select “Copy public link”. The last part of the URL contains the plan ID. If your plan has the “Sign-up” option disabled, temporarily enable it to copy the link and then disable it.
Prepare all individual plans with credits and discounts:
  • If you need to use credits, ensure that credits are enabled and all the relevant products have the correct price in credits (e.g., meeting rooms). How to use credits
  • How to create plans
If you are using HubSpot to store your customers’ data, you can instantly import all of them into a specific location by following this guide. This will save you time from manually copying and pasting users’ data from a spreadsheet.

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Send invitations

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Invite individual users

To invite multiple individual users, do the following:
  1. Log in to Spacebring > navigate to the Customers page > tap the (…) menu in the top right corner.
  2. Click on Invite multiple users.
  3. Copy the information from your spreadsheet and paste it into the mass invitation window. Configure the other fields, such as the language of the invitation, the company, and the plan details, if necessary.
  4. Press Invite .
If you’re inviting users who should have a subscription, add the plan ID, start date, and renewal to the spreadsheet with the users’ details. Copy this information and paste it into the mass invitation window. This way, users will have a subscription created automatically.

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Invite company users

To invite users to a particular company, do the following:
  1. Log in to Spacebring > go to the Customers page and open the company.
  2. Tap the Mass invite button located under the company name.
  3. Fill in the required details, click Invite. Your users will immediately receive invitations.
You will receive a confirmation on the screen upon inviting new users. To distinguish the new users, a “New” label will accompany their names on the Customers page > “Users” tab. To invite users to different companies, do the following:
  1. Include the Company IDs in your spreadsheet with the users’ details.
  2. Go to the Customers page and tap the (…) menu in the top right corner.
  3. Click on Invite multiple users.
  4. Copy the information from your spreadsheet and paste it into the mass invitation window.
  5. Press Invite .
Once users are invited to the companies, select company managers for each and create company subscriptions.

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Notes

  • While inviting multiple users, you can create only personal subscriptions for users.
  • The user’s creation date will always appear on its profile under the “Subscription” section.