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Monitor the occupancy rate for all resource types on the Occupancy page. It helps you better collaborate with the sales team to lease out your spaces.

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Track occupancy rates

  1. Go to Analytics > Occupancy.
  2. The Occupancy dashboard allows you to view:
    • Overall occupancy rate — percentage of all desk and office seats occupied today (either booked or rented (assigned) long-term) out of the total number of available seats in your space.
    • Occupancy rate for each resource type — a breakdown of how each resource type is being utilized as of today.

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How occupancy is calculated

The occupancy rate for each resource type is calculated as follows:
  • The Overall rate counts desk and office seats only. If you have none — renting out only rooms and equipment, for example — it shows 0%. Click Occupancy to see the charts for each resource type instead.
  • An assignment is counted in occupancy as taking a seat in full for the whole day. A booking counts only for the share of the day it covers, so a desk booked for 2 hours of a 10-hour day adds 20% of a seat to occupancy.
  • Occupancy is measured against your public schedule when it’s enabled, and your default schedule when it isn’t.
  • Custom schedules set on individual resources don’t apply.
  • On a day your location is closed — a weekday outside the schedule, or a closed day — Booked shows 0% and only assignments appear.
  • For rooms, seating capacity isn’t taken into account — occupancy reflects only the share of the day’s hours that are booked.