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Sync issued invoices from Spacebring to Fortnox to cut manual accounting work. Invoices land in Fortnox unbookkept, ready for you to review and bookkeep, and credit notes follow once you have bookkept the invoice there.
Fortnox is a distinct company not affiliated with Spacebring. For any inquiries regarding Fortnox’s solutions, services, or pricing, reach out to Fortnox directly. We do not have the authority to provide information or support on behalf of Fortnox.

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Prerequisites

  1. Have your Fortnox account ready, with a user who can manage customers, invoices, and bookkeeping in the company you want to connect.
  2. Set up the same tax rates in Fortnox as in Spacebring. Every VAT rate you charge must exist among the company’s VAT rates in Fortnox.
  3. Make sure the currency you invoice in is registered in Fortnox.
  4. Set up the revenue accounts in Fortnox, in the 3000 range, where Spacebring should post invoice items.

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Connect the Fortnox integration

  1. Click the menu (…) next to the location’s name > go to Integrations.
Location menu open in the left panel with Integrations highlighted on Spacebring's coworking space management platform
  1. Open the Fortnox integration page and click Connect.
The Fortnox integration page with the Connect button on Spacebring's coworking space management platform
  1. Log in to Fortnox and grant Spacebring access to your company. You return to Spacebring, and the page shows the connected Company.
  2. Accounts for invoice item sync — for each invoice item type, select the Fortnox account where Spacebring should post invoice items of that type: Bookings, Event tickets, Shop products, Packages, Subscription items, and Custom.
Only active revenue accounts in the 3000 range are available to select.
Select an account for all invoice item types, even the ones you don’t sell. The connection stays incomplete and invoices don’t sync until every type has an account.
The connected Fortnox integration page with a Fortnox account selected for every invoice item type on Spacebring's coworking space management platform

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How Fortnox integration works

Once connected, Spacebring syncs newly issued invoices to Fortnox in real time as unbookkept invoices, and credit notes for unpaid invoices once you have bookkept the invoice in Fortnox.
Spacebring only creates the invoice in Fortnox. It doesn’t bookkeep it, send it to the customer, or register its payment, even after the invoice is paid in Spacebring. Bookkeep and send each invoice in Fortnox yourself, and register its payment there.
Voiding an invoice in Spacebring doesn’t sync to Fortnox. To correct an invoice, issue a credit note in Spacebring, which syncs once the invoice is bookkept in Fortnox.
To sync an invoice issued before you connected Fortnox, or one that failed to sync, open it and click Sync to Fortnox in the (…) menu. To sync several, select their checkboxes on the Billing > Invoices page, then press Actions > Sync to Fortnox. The sync covers the invoice and its credit notes, and skips what Fortnox already has.

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How invoices sync

The integration maps Spacebring invoice data to Fortnox as follows: An issued invoice in Spacebring:
An issued invoice with its items, tax, and payment on Spacebring's coworking space management platform
The same invoice in Fortnox, created unbookkept, with each item posted to the account you selected for its type. This location’s prices include tax, so the item prices sync gross:
The customer invoice in Fortnox synced from Spacebring's coworking space management platform, with each item posted to its revenue account and VAT rate

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How credit notes sync

Spacebring syncs a credit note issued for an unpaid invoice as a full credit of that invoice in Fortnox. Fortnox creates the credit from the invoice, copies its rows, and links the two documents. The credit note syncs only when both conditions hold:
  • The invoice is already bookkept in Fortnox, since Fortnox can only credit a bookkept invoice. Otherwise the credit note fails to sync, and the notification asks you to bookkeep the invoice and create the credit note in Fortnox yourself.
  • The credit note covers the whole invoice, since Fortnox credits an invoice in full. A credit note for part of an invoice fails to sync. Create the partial credit in Fortnox yourself.
Applied balance, partial payments, credit notes for paid invoices, and refunds don’t sync to Fortnox.

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Disconnect the Fortnox integration

  1. Click the menu (…) next to the location’s name > go to Integrations.
  2. Select Fortnox > press Disconnect and confirm your choice.
Disconnecting stops the sync but doesn’t revoke Spacebring’s access in Fortnox. To revoke it, remove Spacebring from your company’s integrations in Fortnox.

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Troubleshoot Fortnox sync errors

When an invoice or a credit note fails to sync, administrators get a notification that ends with the error in quotes. Spacebring doesn’t retry it on its own, so once you fix the cause, open the invoice and click Sync to Fortnox.
What it means: The connection is incomplete, because at least one invoice item type has no Fortnox account.How to fix it: Go to Integrations > Fortnox and select an account for every invoice item type, including the types you don’t sell.
What it means: An invoice item uses a VAT rate that isn’t among your Fortnox company’s VAT rates.How to fix it: Do one of the following:
  • In Fortnox, add the rate in the invoice settings.
  • In Spacebring, change the tax rate to one that exists in Fortnox.
What it means: The invoice’s currency isn’t registered in your Fortnox company.How to fix it: Add the currency in the Fortnox currency settings.
What it means: A credit note was issued in Spacebring before its invoice was bookkept in Fortnox, and Fortnox credits only a bookkept invoice.How to fix it:
  1. Bookkeep the invoice in Fortnox.
  2. Create the credit note in Fortnox yourself.
What it means: The credit note covers only part of the invoice, and Fortnox credits an invoice only in full.How to fix it: Create the partial credit in Fortnox yourself.

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FAQs

The connection stays incomplete, and nothing syncs, until an account is selected for every invoice item type on the Integrations > Fortnox page: Bookings, Event tickets, Shop products, Packages, Subscription items, and Custom. Missing even one stops invoices syncing, including item types you don’t sell.If a specific invoice fails rather than everything, the notification names the cause. The most common ones are a VAT rate or a currency on the invoice that isn’t set up in your Fortnox company.