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Post your community events on the Events page and let customers easily discover them and join or buy tickets.

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Create an event

  1. Go to the Location settings > Engagement > “Events” tab, and enable the “Events” switch.
  2. Go to Engagement > Events and press the Create event top right.
Cover photoAn image in 2×1 ratio.
NameThe name of the event.
VenueThe address where your event takes place.
StartsEvent start date and time.
EndsEvent end date and time.
DescriptionDetails about your event.
Limited attendeesEnable to limit the number of attendees.
Show attendeesEnable to show the number and list of attendees under the event.
JoiningIf enabled, your customers will be able to join the event - purchase a ticket if the event is paid or book a spot if the event is free.
PricingIndicate ticket prices in ☆ and money. To create a free event, leave both “Money” and “Credits” options disabled.
Custom tax rateEnable to set custom tax rate for the event monetary price if the fixed location tax doesn’t apply to it.
Refund policySelect whether tickets are refundable. If canceled before the set time, an automatic refund will be issued.
Confirmation emailEnable this to send event attendees a custom confirmation email.
VisibilityManage access to the event by making it visible to administrators, location members, network members, or the public.
  1. Press the Create button.
  2. Upon saving an event, press the Add button to add hosts. This will allow users to know who will be running the event.
Create an event on Spacebring coworking space management platform
Hosts can be selected from location members.

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Create recurring events

If your event only repeats once or a few times, you can duplicate it directly:
  1. On the Events page, click (…) next to the event > Duplicate.
    Engagement Events Create Recurring Events
  2. The duplicated event will open.
  3. Edit it and update details such as date, time, or any other information.
Create multiple recurring events with Lem AI.

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What’s next

  • Use the “Calendar” tab to switch to a monthly calendar view of all events, or use the “Search” field to quickly find a specific event.

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Check in event attendees

Administrators can check in event attendees to keep track of who’s arrived. Spacebring offers two convenient methods for you to do this.

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Check in by scanning attendee tickets

  1. On your mobile device, log in to Spacebring in your browser or PWA (Progressive Web App).
  2. Ask the event attendee to open their event ticket from the Account > Tickets page on their device.
  3. Scan the QR code on the attendee’s ticket using your phone’s camera.
  4. Tap Check in.

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Check in directly from your Spacebring account

  1. Log in to Spacebring on your mobile device or desktop.
  2. Go to Engagement > Events page > open the event and tap on the necessary attendee.
  3. Tap Check in at the bottom of the page.
Checked-in event attendees have a green checkbox next to their name on the attendee’s list.

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Export event attendees

  • After your event concludes, enhance your understanding of its efficiency by downloading the event attendees CSV: 1. Go to Engagement > Events > open the relevant event. 2. Click (…) on the top right corner > Export attendees as CSV.
  • This CSV provides the attendees contacts, create date, check in date and payment details.
  • This segmentation enables you to tailor your outreach strategies: for example, you can send a personalized thank-you and share event highlights with attendees. This helps improve future event planning and conversions.

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Edit an event

Editing an event allows you to make changes or updates to the event details, such as the date, time, or any other information.
  1. Go to the Engagement > Events page.
  2. Hover over the event > press the menu (…) next to it > press Edit.
  1. Make the necessary changes and press Save.

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Cancel the event

  1. Go to the Engagement > Events page.
  2. Click the (…) menu button next to the necessary event > Cancel.

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How users are notified about event cancellation

All event attendees receive a push and an email notifications that the event has been canceled.
Users can also see the red label “Canceled” on the Events page in the member portal.
Attendees do not receive a refund if you cancel the event. A refund can only be initiated if the attendee cancels the ticket. Understand refunds

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Delete an event

  1. Go to the Engagement > Events page.
  2. Hover over the event > press the menu (…) next to it > press Delete and confirm your choice.
Deleting an event is irreversible and can not be undone.
FAQs
To give members free access to all or a specific event, add a 100% discount coupon for event tickets in their subscription. Then, when creating an event, set the regular price for nonmembers.
Only administrators can create events. However, you can allow members to submit event requests through the Shop page.To set this up, create a product on the Shop page (e.g. “Request to host an event”) with relevant rules, a questionnaire, and your event hosting guidelines. Interested members can apply by purchasing the product and providing event details in the “Comment” section. An administrator will then review the request, create the event, and select the member as a host.
To be able to promote your event, make sure that:
  • The event has not reached its attendee limit (based on the “Limited attendees” setting).
  • The event has not been canceled.
  • The Feed page is enabled in your location.
The “Promote” event feature relies on AI to identify the language and context of your event. If your title or description is too generic (e.g., “test event”), the system may misinterpret it. For best results, add a clear and descriptive title and description so the AI can generate accurate content.