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Sell additional services, such as food or merch, to your customers.

Create categories

  1. Click the menu (…) near the location name on the left-side panel.
  2. Go to Location settings > Catalog.
  3. Under Categories, press Create category to group your products by type.
  4. Enter a title for the category (for example, Cafe, Merch, or Services) and save it.
By default, shop categories are sorted alphabetically by title. Drag and drop categories to rearrange their order.
  1. Enable the Order confirmation email switch and customize your confirmation email template.
Users automatically receive the customized order confirmation email text after each order.
Catalog page of Location settings with the product categories and the order confirmation email on Spacebring's coworking space management platform

Add products

  1. Go to Catalog > Products > press Add product in the top right corner.
  1. Configure the product details:
Bulk create shop products with the help of Agent.

How Shop works

Products page with the menu of a product open and Promote highlighted on Spacebring's coworking space management platform

Manage product availability

You can flexibly control and update the availability and quantity of your shop products and product options for orders. On the Products page, each product lists its options with their prices. Options that are unavailable or out of stock are greyed out, and a badge next to the product shows when it’s Sold out or its orders are off.

Set Limited quantity

Setting Limited quantity is ideal for products like merchandise, where you have a specific number of items in stock.
  1. Go to the Catalog > Products page.
  2. Create or edit a shop product.
  3. Open a specific product option within the product.
  4. Enable the Limited quantity switch and enter the number of units you have available.
The Limited quantity option only appears when the Available for order switch is turned on for this product option.
How it works
  • The system will automatically track sales for this product option and update its availability.
  • When only 2 or 1 item is left from the quantity you set, a badge will appear for users indicating “2 Left” or “1 Left.”
  • When the entire stock quantity has been purchased, the product option will show an Out of stock badge.
  • When an order is canceled, its items return to the available quantity automatically.
  • You can restock a product option at any time by editing its quantity, and users will be able to continue ordering it.

Disable orders for a certain product option

If a particular product option (like a specific salad variation) is temporarily unavailable, you can disable just that option within the product at any time.
  1. Go to the Catalog > Products page.
  2. Create or edit a shop product.
  3. Open a specific product option within the product.
  4. Disable the Available for order switch.
The option will appear as greyed out and unavailable for order. All other options for that product will remain available.

Disable orders for the entire shop product

To temporarily stop selling an entire product, you can disable orders for it.
  1. Go to the Catalog > Products page.
  2. Create or edit a shop product.
  3. Disable the Order switch.
The shop product will still be listed on the Shop page, but without the Order button. Therefore, users won’t be able to purchase it.
To turn off ordering at the same time every day, such as at 5 p.m. for tomorrow’s lunch, set up an agent.
You can make the product option or product available for order again at any time.
You can also temporarily hide a product from all users by changing its Visibility to Hidden.

Export a products report

On the Products page, apply the necessary filters, then click (…) in the top right corner > Export products > CSV or XLSX to download a report on the filtered products. To export only some products, select their checkboxes, then press Actions > Export > CSV or XLSX at the bottom of the page.
Export products options in the Products page menu on Spacebring's coworking space management platform
The report includes each product’s title, subtitle, description, category, price, and create date.

Edit or delete a product

  1. Go to Catalog > Products.
  2. Hover over the product > press the menu (…) next to it > Edit or Delete.
Products page with the menu of a product open and Edit highlighted on Spacebring's coworking space management platform
If you update a product, users will be notified with a red notification dot on the Shop button. The product will appear at the top of the category on the Shop page.
Editing the refund policy applies only to future orders made after the administrator’s changes.
Deleting a product is irreversible and can not be undone. Existing orders aren’t affected and stay on the Orders panel.
To act on several products at once, select their checkboxes, then press Actions at the bottom of the page and choose Category, Order, Refund policy, Visibility, Export, or Delete. To quickly select several or all items in a long list, select a checkbox, then hold Shift and select another checkbox to select every row between them.

Edit or delete a product category

  1. Go to Location settings > Catalog.
  2. Press the menu (…) next to the necessary category > Edit or Delete.
Category menu with Edit and Delete on the Catalog page of Location settings on Spacebring's coworking space management platform
Deleting a product category is irreversible and can not be undone. All products from the selected category will be deleted automatically.