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Add your Skype rooms, phone booths, meeting rooms, conference rooms, or event spaces to the Rooms page. This gives customers a convenient calendar view to check availability and make bookings.

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Enable Rooms

To start using the Rooms module:
  1. In the left-side panel, click the menu (…) next to your location name
  2. Go to Location settings > Resources > Rooms and toggle the “Rooms” switch on.
  3. Page name — choose the best fit.
  4. Book ahead — set how far in advance users can book rooms.
  5. Book for free — limit how many free bookings a user can have scheduled at the same time, if you have free rooms.
    • One active
    • Two active
    • Three active
    • Unlimited
The “Book for free” setting only applies if you have totally free rooms and only to bookings made by non-administrator users. With this setting, users will be able to make the next free bookings once their previous scheduled bookings have passed. Optimize room usage

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Add rooms

  1. Go to the Resources > Rooms page.
  2. Click Add room top right.
  1. Fill in the room details.
Section nameMeaning
Room photo2x1 format.
Type
  • Room
  • Conference room
  • Event space
  • Meeting room
  • Phone booth
  • Studio
NameRoom name and/or number.
Seating capacityThe number of people the room fits.
DescriptionInclude any important information customers need to know.
MoneyThe monetary price for hourly/daily bookings in your location currency. Set up pricing for resources
CreditsThe credit price for hourly/daily bookings.
Dynamic pricing (beta)Automatically adjusts room booking price based on demand within your defined range. Set dynamic pricing for resource
PlansIf you offer long-term rentals (weekly, monthly, etc.) of this room, enable the “Plans” switch and add tiers.
  • Disable this switch if the room is only available for hourly/daily bookings.
Set up pricing for resources
Availability incrementThe frequency of available time for room booking. It shows up as a step on the booking.
Min & Max durationMinimum & maximum duration limits for hourly/daily bookings. Applies to all users except administrators.
  • To offer different limits for nonmembers, enable “Public duration”, and set the min & max duration that will apply to them.
PreparationtimeBuffer time that will be reserved between bookings.
ReschedulingpolicySelect whether users can reschedule bookings for this room or cancel and get automatic refunds. Understand refunds
Custom scheduleSet custom working hours for this room, independent of the location’s overall schedule.
Confirmation emailIf you want to send a custom booking confirmation email, select which users should receive it when making a booking, and paste your email text.
VisibilityDetermine which user groups can see this room.
BookingDetermine which groups of users can immediately book the room, while others can apply for a booking.
Parent roomIf this room overlaps with or is related to a larger space (e.g., it’s half of a split room, or located within an Event hall), select that larger space as a “Parent room”. When the parent room is booked, this room is automatically blocked for booking, and vice versa.
Abandoned booking protection*Automatically remove ghost bookings from the room’s calendar if nobody checks in. Available only with Room display. *This option appears only if the room is totally free of charge.
AccessDetermine the access control group to which users are synced upon booking this room.
​_*Appears if you have the integration with the access control system connected in the location._
Calendar syncSync booking for this room with the selected Google Calendar.
If you offer equipment rentals for meetings, events, or presentations—such as chairs, monitors, or whiteboards—list them on the Equipment page. Consider adding links to equipment in room descriptions to inform customers of available options and encourage upsells in addition to bookings.
Learn how users book a room and sign up for a room.
Learn how users book a room and sign up for a room.

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Edit a room

To update the settings of a room, follow these steps:
  1. Navigate to Resources > Rooms.
  2. Find the room you need to edit and hover over it > click the menu (…) next to it > Edit.
To update the settings of a room, follow these steps:
  1. Navigate to Resources > Rooms.
  2. Find the room you need to edit and hover over it > click the menu (…) next to it > Edit.
  1. Adjust the room settings as needed.
  2. Press Save in the top right corner.
Changes to the price in any price tier and the rescheduling policy will apply only to future bookings created after the update.

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Delete a room

To permanently delete a room from Spacebring, follow these steps:
  1. Navigate to Resources > Rooms.
  2. Find the necessary room and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
  3. Adjust the room settings as needed.
  4. Press Save in the top right corner.
Changes to the price in any price tier and the rescheduling policy will apply only to future bookings created after the update.

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Delete a room

To permanently delete a room from Spacebring, follow these steps:
  1. Navigate to Resources > Rooms.
  2. Find the necessary room and hover over it > click the menu (…) next to it > select Delete and confirm your choice.
Deleting a room is irreversible. All associated bookings will be permanently deleted without a refund and cannot be restored. Booking analytics for the deleted room will also no longer be available.
FAQs
The Rooms page serves for your meeting and conference rooms, phone booths, and Skype rooms. If you have any photo or podcast studios, offer them on the Rooms page too. ​
If you are having an event in the space or holidays are coming, mark the corresponding dates as closed in your location schedule so that all resources are unavailable for bookings by your customers on those dates.To block only rooms while keeping other resources available, mark the corresponding dates as closed in each room’s custom schedule. Configure the schedule ​
You can either configure a location-wide schedule that applies to all resources or configure a custom schedule for a specific room if it needs different availability. Configure the schedule
The customer might not see a room for the following reasons:
  1. The customer’s role may not meet the room’s visibility requirements. For example, if the room is visible only to “Location members” but the customer is a nonmember, it won’t appear for them. Check both the room’s visibility settings and the customer’s role.
  2. The room may be assigned to a specific customer, making it visible and bookable only for them. On the Rooms page, see if a member or company name appears next to the room. To remove the assignment, edit that customer’s subscription.
  3. The customer may have logged in with a different email. If they are a member and should see the room, check the email tied to their member profile on the Customers page.
If you need to change the order in which rooms, desks, offices, parking lots, or equipment appear, add numbers to the beginning of their titles—for example, rename Large office to 01. Large office and Big office to 02. Big office to make Large office appear first.