The integration between Spacebring, a cutting-edge coworking space management software, and Quickbooks Online, a cloud-based accounting platform designed for small and medium-sized businesses, is crafted to simplify and automate your accounting processes. This integration offers a way to manage finances by syncing invoices automatically between the two platforms.
Features & Configuration
Once enabled, the integration performs the following actions automatically and in real-time:
- Open Invoices: QuickBooks Online creates open invoices for one-time and auto-invoices from Spacebring, allowing you to scrutinize them before finalizing.
- Comprehensive Data: All the pertinent details from Spacebring invoices, including customer names, issue dates, due dates, invoice numbers, currencies, tax types, item descriptions, quantities, and prices, are meticulously populated.
- Invoice Attachments: A PDF of the generated invoice by Spacebring is attached for your convenience.
- Invoice Status Syncing: When an invoice is paid or voided in your app, the status is now updated in real-time for the corresponding invoice in QuickBooks, ensuring your accounting data is constantly up-to-date.
- Transaction Syncing: All successful transactions for bookings and other one-time purchases now automatically synchronize from your app to QuickBooks, in addition to invoices.
Benefits for space owners
- Automated Accounting: The labor-intensive task of transferring invoices manually is eliminated, saving precious time and slashing error margins.
- Financial Oversight: With invoices saved as open initially, you retain control over the final document, permitting manual reviews and adjustments.
- Data Consistency: Enforce uniformity across platforms with pinpoint, real-time synchronization of invoicing data.
- Ease of Use: Invoice generation and matching are simplified to a single click.
- Revenue Tracking: Real-time invoice generation simplifies revenue tracking, paving the way for effortless financial analysis and forecasting.
- Audit-Readiness: Every financial transaction is impeccably documented and effortlessly accessible, streamlining preparations for financial audits.
- Scalability: As your coworking empire expands, this automated invoicing system grows with you. No upheaval of your accounting procedures or the adoption of new software.
- Compliance Ease: Staying current with financial records through QuickBooks Online integration simplifies adherence to accounting standards and regulations in your locale.
Benefits for members
- Timely Invoicing: The automated system ensures real-time invoice generation and issuance, eradicating delays. Members can effectively manage their finances, controlling expenditures associated with the coworking space.
- Transparency with Detailed Invoices: Thorough data fields in the invoices, encompassing item descriptions and tax types, usher in complete transparency. This empowers members to comprehend cost breakdowns, fostering a more transparent billing process.
- Enhanced Trust: Efficiency, automation, and transparency in the invoicing process build trust and reliability between members and coworking space owners. The knowledge that financial management is executed proficiently engenders a sense of security and value among members.
The Spacebring integration with QuickBooks Online redefines the user experience by automating intricate financial tasks. Time-saving functionalities enable you to redirect your focus towards productivity and growth while the integration seamlessly manages the financial facets of your coworking space.
