Simplify and elevate meeting room booking at your coworking space
Streamline operations and maximize space usage with an intuitive room booking calendar, external booking capabilities, smart room displays, and powerful integrations.
Booking system
Convenient conference room booking
Give your members a seamless meeting room booking experience with easy self-serve scheduling, flexible payment methods, and timely notifications.
- Offer fully self-serve bookings for members via a branded web portal and mobile app.
- Provide flexible payment options (credits, cards, or invoicing) and automatic refunds upon booking cancellation.
- Use price variation to set different prices on some days and encourage bookings on quiet Fridays or weekends, or let dynamic pricing follow room demand.
- Create recurring room bookings, paid or free, on both the admin and member sides.
- Link overlapping rooms so booking a parent room automatically blocks its child spaces.
- Automate secure door access that syncs with booking times.
- Keep bookings organized by customizing booking rules, preparation/cleanup time, minimum and maximum booking time.
- Manage all bookings at a glance with a centralized admin calendar: month view for one room, week view for all rooms.
- Drag a booking to a new time, room, or day, or change when it ends, right on the calendar. Members can move their own bookings in the web portal within your rescheduling policy, without contacting your team.
- Visualize room availability using interactive floor plans.
- Send automatic booking reminders with push notifications and email.
- Confirm bookers and invitees actually arrive with check-ins, so a reservation isn’t treated as presence.
External booking
External booking via member web portal and mobile app
Open up your meeting rooms to a wider audience by enabling booking via a branded web portal and mobile app. Optimize the external booking process with automated management tools for a seamless user experience.
- Seamlessly integrate the booking into your member web portal and attract drop-in customers to your coworking space.
- Open up a new dimension of convenience with easy on-the-go meeting room booking via your white-label mobile app.
- Differentiate between member and nonmember meeting room booking rates with membership plans.
- Receive timely Inbox notifications of external bookings on the admin mobile app to ensure smooth management.
- Send automatic receipts to streamline the booking process for everyone.
Spacebring coworking management software has worked perfectly well among our community at Workin. Our tenants can now use a quick and easy meeting room booking system. Our customers emphasize that the app eliminates the waste of time searching, checking and booking rooms as well as any changes. Improves teamwork and communication, as well as relieving from unnecessary stress associated with the organization of emergency meetings.Karolina DrezekWorking Senatorska
Integrations
Time-saving integrations
Focus on core tasks by reducing manual work and streamlining booking management through multiple integrations.
- Make bookings effortlessly with Google Calendar or Outlook Calendar sync.
- Synchronize with booking aggregators like LiquidSpace, Croissant, and others.
- Create tailored automations with Zapier for tasks like booking follow-up emails and custom staff notifications.
With this app, we have come a long way from the days when staff would manually write down (and rub out) meeting room bookings on a laminated sheet on each room door, so the Spacebring software solutions has totally transformed the way of working here at the Generator Hub.80%self-sufficient customers130%member growth20hsaved monthly
Room display app
Get meeting room availability at a glance and book ad-hoc
Transform your coworking space with a simple, informative meeting room display that enhances efficiency and member experience.
- Display real-time room availability with clear color indicators, enabling members to quickly find open meeting spaces.
- Provide on-the-spot details about upcoming bookings.
- Allow members to book rooms instantly with a simple QR code scan.
- Automatically release unused meeting space with the abandoned booking protection feature, maximizing room availability.
