Release notes

Check-ins for bookings, events, visits, and subscriptions

Introducing Check-ins, a solution to track who is in your space and what for. Check-ins record who actually shows up and leaves, so you run the front desk and the floor on real presence.

• Cover visits, room and desk bookings, event tickets, and members with subscriptions (or in a company with one) who check in with a unique personal code.
• Check people in by scanning an event ticket QR code, entering a code, or looking up a member with an active subscription by name, and check them out as needed.
• Filter check-ins by date, type, status, and user.
• Export CSV or XLSX reports.
• Chart check-ins over time by type on the admin Check-ins page.

Self-check-in at reception

Express check-in and check-out on the Reception app now supports room and desk bookings, event attendees, and members with subscriptions who use a personal code, in addition to visitors. People enter a six-digit code on the tablet to register presence. You can also let people check themselves out the same way, or turn on automatic check-out at the location's closing time (or at midnight when the location closes earlier).

Check-ins and resources in the admin mobile app

The updated admin mobile app supports all types of resources and check-ins. On the new Check-ins page, see who is in now and what for, check people in or out yourself. You can check arrivals in using the new built-in QR code scanner (for event tickets), by entering a code, or by picking a member with an active subscription by name.

Check-ins launches as beta today for all customers. Attendance tracking on the Check-ins page and in the admin mobile app is free. Self-check-in on front-desk tablets needs the Reception app, which is part of the Visitors add-on. Upgrade

New and improved integrations

• Optional auto-generated PINs for SALTO KS booking access: people who get access through a booking receive a PIN by email and see it on the booking, so walk-in guests can open PIN-capable locks without the Spacebring or SALTO KS app.
• Peppol eInvoicing expands to Norway, the Netherlands, and Sweden.

Other new features and improvements

• The new release of member mobile apps adds resource labels on floor plans, all types of check-in codes (including personal codes for members with subscriptions), and various bug fixes and performance improvements.
• Admins and customers get a reminder about a month before a signed contract ends, and admins control the Contracts ending notification, so renewals are not a last-minute surprise.
• Members can extend room bookings paid by card the same way they already can with credits or day passes, paying only for the added part; only admins can extend bookings paid externally, and admins can extend or shorten any paid booking.
• Admins can purchase shop products on behalf of a customer, with Free or External payment options and a create-nonmember shortcut for walk-by orders.
• Location and resource schedules can run past midnight, so overnight stays book as one schedule day and day passes count per schedule day.
• Company profiles in the admin portal now include a shortcut to view bookings made by that company's members.
• Book for free setting now applies across all resource types.

Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Spacebring keeps meeting you where work already happens: message Spacebring in Telegram, sync invoices to Fortnox, and pick up the admin improvements below.

Spacebring in Telegram

Spacebring works where you work. Message Spacebring in Telegram about bookings, invoices, members, tickets, and more, without opening the admin dashboard.

• Connect Spacebring to Telegram, then ask in plain language in your private chat with @SpacebringBot.
• Attach an image, such as a screenshot or a photo of access hardware, and ask about it so Spacebring can read it and answer from your network and docs.
• The same conversation is saved as a Lem AI chat in the admin dashboard, so you can continue there when you need charts, files, or edits.

Fortnox

Sync issued invoices from Spacebring to Fortnox so you spend less time re-entering billing data for bookkeeping. Invoices land in Fortnox unbookkept for review and bookkeeping; credit notes follow once the invoice is bookkept there.

Other improvements

• Contract templates can show calculated tax, total with tax, seating capacity, setup fee, and minimum term placeholders, so signed agreements match what you bill.
• Lem AI and the MCP server can read money, credits, and day-pass transactions, so you can pull payment history without leaving chat or your connected tools.
• Edit support ticket comments when a reply needs a fix, and new tickets get a suggested assignee and an automatic type you can change later, so the queue moves with less manual triage.
• In Network settings → Users, require last name and phone after profile completion or a purchase, set default email notification preferences for new users, and manage Preferences and blacklist from Users tabs.
• Set custom package expiration so credits and day passes stop on the date you choose, not only a fixed window after purchase.
• Choose list styles and get clearer markdown rendering in admin content, so notices and docs stay easier to scan.
• When a resource schedule is open 24 hours, bookings can start today and end tomorrow.
• Public links to hosted invoice pages, invoice PDFs, and credit note PDFs expire and renew automatically, so old share links do not stay open forever.
• Members can purchase a subscription with Direct Debit through the Stripe integration (SEPA in EUR, ACH for USD), so bank debit is available at checkout, not only for invoices.
• Record the date an external payment was received when you log cash, check, or bank transfer (that custom date is not synced to Xero or QuickBooks invoices).
• Add comments on event tickets the way you use memos on bookings, so registration notes stay with the ticket.
• Under Booking window, set minimum notice (“Book from”) so members book right away or only after a notice period you choose (booking window).

These updates are already live and available. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Spacebring works where you work. Message Spacebring in WhatsApp about bookings, invoices, members, tickets, and more, without opening the admin dashboard.

• Connect Spacebring to WhatsApp from Lem AI, then ask in plain language in your one-to-one chat.
• Attach an image, such as a screenshot, and put your question in the caption so Spacebring can read it and answer from your network and docs.
• The same conversation is saved as a Lem AI chat in the admin dashboard, so you can continue there when you need charts, files, or edits.

Other improvements

• Lem AI can search the web for public information, so you can check facts without leaving Spacebring. Try asking: What is the average coworking desk price in my location's country?
• From a transaction detail, open the related booking, shop order, or event ticket in one click, so you reach the right record faster.
• The Mollie integration saves payment methods for Auto-pay. If you connected Mollie earlier, reconnect on the integration page so card saving can start. Without reconnecting, the integration keeps working as before.
• Edit the Repeat or End repeat settings on an existing booking when the schedule needs to change.

These updates are already live and available. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

Introducing powerful theme and landing layout customization, so your member web portal and landing page can match your brand better.

• Fine-tune the branding theme with custom fonts, style, corners, and shadows, in addition to colors. Accent color and corners also apply to emails members receive.
• Customize the landing page layout: font, size, and alignment, with multiple layout options for each section (hero, locations, mobile apps).
• Preview changes on the landing page and portal pages in light and dark before you save.

Other improvements

• Pay invoices by bank account with ACH (eCheck) through the Authorize.net integration.
• Icelandic on the admin web portal and member web portal.
• More tools on the Spacebring MCP connector (posts, events, invoices), matching what Lem AI can already read.
• SALTO KS in-app unlock is out of beta in the member mobile app.

These updates are already live and available. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

Dark mode on the admin web portal

Keep the admin web portal in the same light or dark theme as the rest of your desktop. It follows your browser or OS appearance automatically.

Better filters

Spend less time hunting on pages with filters in the admin web portal. For example, Bookings and Visitors open on today, with various date presets available.

• Jump to yesterday, last month, select one of multiple fast presets, or define a custom period instead of scrolling a long list.
• Filter bookings by company. The booker’s company is recorded when the booking is created, so company filters stay accurate even if bookers change company later.

Other improvements

• Export reports about 4× faster, so large downloads prepare sooner when you need numbers for ops.
• Wider right sidebar on every page, so more text (like long emails) fits.
• See the current date on hover on Assignments, so you know which day you are looking at without leaving the view.
• Double-click an Inbox notification to open its page full width. The Inbox list hides so you can work that item with more room.
• Access and printing integrations now log grant and remove activity (success and fail with the provider error) on member, company, and subscription pages, so you can troubleshoot access issues without leaving Spacebring.

These updates are already live and available. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

New room calendar views

The room calendar now has a month view for one room, and a week view for all rooms. Use them when you plan around existing bookings, fill gaps, or check the whole floor at once.

• Open a room to see the month: busy days and open slots without flipping day by day.
• Open all rooms to see the week: every room in one view.

Integration with HyperPay

Spacebring now integrates with HyperPay. Connect it so members pay for bookings and invoices in Bahrain, Jordan, Lebanon, Qatar, Saudi Arabia, and the United Arab Emirates.

• Members can pay bookings, invoices, and more, and save cards to their account for instant future payments.
• Fully automate billing and auto-pay subscription invoices, so you don’t have to chase unpaid invoices.

Other improvements

• Assign an office as a whole. Members still see fully assigned offices, desks, parking, and equipment, with a "Join waitlist" button that sends you a support ticket.
• Offices now show price and an information icon, like desks, parking, and equipment. Office price tiers apply to the entire office. Apply coupons to office bookings.
• Resource pages on the member mobile app now adapt their layout to how many resources are on the page.
• On the member web portal, the Visitors page no longer uses a separate Requests tab, allowing you to approve visitors without extra clicks.
• Get started with Contracts faster with three sample templates, applied in one click.
• If you open an invoice, its Activities now shows accounting and eInvoicing sync history.
• Ask Lem AI to set up a network from your marketing website. Try Set up my network from my website.
• Export reports as Excel as well as CSV, with times in the location timezone.
• If a credit charge at subscription renewal fails because the balance is too low, Spacebring retries until the booking can no longer be refunded, and notifies the member to top up.

These updates are already live and available. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

Introducing a set of updates for easier resource assignment and private office booking. Plus, two new partner integrations with Croissant and Office Hub.

Direct assignments

Create and manage assignments on the Assignments page without a subscription. Hold a resource when you bill outside Spacebring, or reserve it before a subscription starts.

• Give a member a dedicated desk or office, or put a company on a resource so all its members can use it.
• Hold an office or room with no customer, to take it off the market.
• Works for offices, rooms, desks, parking, and equipment, whole resource or a few seats, from a start date to an end date or with no end.

A member with an assignment, and every member of a company that has one, will count as active users.

Bookable offices

When a private office on the Offices page is not assigned, members and nonmembers can book it by the hour or the day in the member web portal or the member mobile app.

• Fill gaps between long-term leases with short-term bookings.
• One office record covers both rental and booking.

New integrations

• Office Hub keeps listings in line with the rooms, desks, and offices you already run in Spacebring. Connect in Office Hub.
• Croissant reads meeting-room availability from Spacebring and writes bookings back, so marketplace demand lands on your calendar. Connect in Croissant.

Other improvements

• Desks and equipment now support a 15-minute availability increment, so you can offer shorter booking steps.
• The Visits report includes the host’s company.
• Lem AI can create and edit products, posts, guides, events, benefits, plans, and alternative currencies; create benefit and product categories; create coupons and promo codes, change the items a coupon applies to, and archive promo codes. Try: Create a plan.

These updates are already live and available. Not on Spacebring yet? Book a demo to see how it can simplify your coworking space operations.

We’ve released a set of updates that make it easier to share invoices and add another subscription.

Hosted invoice pages

Share an invoice link with anyone. They can pay or download the PDF and receipt without logging in or having a Spacebring account. Copy the link from the admin web portal, or let members copy it from the member web portal when they want someone else to pay, like an accountant or a company finance team.

Multiple subscriptions

Admins can create multiple subscriptions for a customer, and members who already have a subscription can buy another subscription themselves in the member web portal. Useful when they want plans on different cycles, for example an annual membership plus a monthly subscription. Coming to the member mobile app in the next release.

Other improvements

• In the Stripe integration, let members save cards and other payment methods for later, separately from the methods you accept on invoices. For example, they can store a card for bookings even if invoices are paid another way.
• Apply the highest discount a member has for each payment method at checkout.
• Upload a wider logo for the member web portal, invoices, and credit notes, and pick from almost 500 Google Fonts on the member web portal, on the Branding tab.
• Purchase Custom MAIL FROM yourself, without waiting for our team, so transactional emails come from your own address.
• Limit a benefit to members with exclusive access, the same way you do for resources. Use this for a perk on a higher-tier plan, or a partner discount with a limited number of places.
• See promo codes on the Discounts page, next to the coupons they belong to.
• Download CSVs only from page export. The old Create report is gone.
• Share an event or a resource from the admin web portal. The button copies the member web portal link.

These updates are already live and available to all customers. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

Spacebring now integrates with Odoo Accounting. It helps coworking and flexible office operators sync invoices and credit notes automatically and reduce manual accounting work.

Connect Spacebring with Odoo Accounting to enjoy the following benefits:

• Sync issued invoices and credit notes from Spacebring to Odoo Accounting in real time. They land as drafts, ready for you to review and post.
• Match customers in Odoo by tax ID or name, or create a new customer profile when no match is found.
• Transfer key invoice data, including issue date, due date, invoice items, quantities, prices, discounts, and the original invoice PDF attachment.
• Link draft credit notes in Odoo to the original invoice for unpaid invoices.

Other improvements

• Let members with an entire resource assignment book that resource at no extra charge. You’ll see that on the booking in admin, and those bookings can’t be moved outside the assignment dates or after the assignment is canceled.
• Block a new entire assignment if the resource already has regular bookings in that period.
• See added, removed, or edited subscription items in the subscription Activities section.
• See why auto-pay or a payment retry was skipped on the invoice page.
• Delete unused test environments yourself. You stop being charged for them at the next renewal.
• Ask Lem AI to update network settings. Try: "Change the accent color to indigo," "Enable Google Analytics," or "Turn on member chats."
• Attach PDF, PowerPoint, OpenDocument, and RTF files in the Lem AI chat to give Lem more context.
• After you order a floor plan, the setup fee is charged automatically, the same way as adding a location.
• Hold Shift and click to select a range of rows in any table.
• Zoom floor plans smoothly, like a map. Labels appear as you zoom in so the plan stays readable.
• See the parent room on rooms and desks lists, so you know which larger space it belongs to.

These updates are already live and available to all customers. Not on Spacebring yet? Book a demo to see how they can simplify your coworking space operations.

Spacebring now integrates with Authorize.net, a payment gateway by Visa.

It helps coworking and flexible office operators accept online payments and automate payment collection in the United States and Canada.

Connect Spacebring with Authorize.net to enjoy the following benefits:

• Accept payments for memberships, bookings, event tickets, shop products, credit packages, and one-off invoices in one connected workflow.
• Let members pay through your web and mobile apps using the payment methods supported by Authorize.net in your country. In the US, that includes Visa, Mastercard, American Express, Discover, JCB, Diners Club, and UnionPay.
• Automate invoicing and payment collection with auto-issued invoices and online payment links, while accessing receipts and member transaction history directly in Spacebring.

Not on Spacebring yet? Book a demo today to see how it helps your coworking space put billing and payments on autopilot.