Release notes

Add to your booking

Your customers can now add extras to their booking, such as catering or cleaning, and pay for everything at once.

• Setup takes a few clicks: pick existing shop products under "Offered with bookings" in a resource's settings, and they're ready to buy.
• You can add extras when you book for a customer too.
• The extras become one shop order linked to the booking, so you track it in "Orders" like any other.
• If the booking is canceled, the add-on order is canceled too.

Booking add-ons are available on the web now and come to the mobile apps for members and admins in the next release.

Edit customer profiles

You can now edit a user's profile yourself. Fix their name, photo, about, or phone number without asking them to change it, while email and privacy settings stay with the customer. Profiles belong to your network, so your changes apply only there. Owners and super administrators can edit any profile in the network, and other administrators can edit customers in locations where they have relevant permission.

Bookings and subscriptions with approval

We've added booking requests and subscription requests so you can require approval for rooms, desks, parking, and equipment, and for memberships and rental plans. Talk with the customer and agree the details before you say yes, all in one place instead of through a support ticket. If they weren't already a customer of the location, they become a nonmember of the location when they send a subscription request.

New and improved integrations

• Spacebring now connects natively to Zoho Books and sends issued invoices there as drafts, ready for you to review.
• We've added Eurofaktura, so invoices land there as drafts for your accountant.
• Our Moloni integration has been upgraded and now issues invoices and credit notes in Portugal, and syncs their payment status.
• You can now turn on "Auto-unsubscribe users" in Salto KS to stay under your account limit.

Other improvements

• You can now add partial refunds to a room, desk, parking, or equipment resource's "Rescheduling policy", so a booking canceled after the full-refund window can still get part of its price back.
• You can now show resource rental plans, such as offices and dedicated desks, alongside memberships on the "Sign up" page in the member web portal.
• Owners and super admins now always see Check-ins, Feed, Benefits, Events, Shop and Visitors; features you had turned off stay "Hidden" for members and "No access" for location admins. Administrators with the "Billing" permission now see Contracts in every location, and members see "Contracts" on their "Membership" page only when they have an issued contract, or the company's contracts if they're a company manager and the company has one.
• When you create a subscription for a company, the "Subscription created" notification now goes only to that company's managers.
• You can now choose a payment method for a subscription, so its next invoices are charged to that method instead of the customer's default.

Your agents can now work inside the apps you already run your space with, keeping your CRM, tasks and handbooks in step with members, contracts and bookings. Connect an app to an agent and it can create a HubSpot contact when someone requests to join and move the deal when they sign, start an Asana move-in project when a contract is signed, or answer a member in chats from your Notion handbook.

Airtable, Asana, ClickUp, HubSpot, Luma, monday.com, Notion, PandaDoc, PayPal, Pipedrive, Quo, Shopify, Stripe and Typeform are ready to connect today, and you can add any other app that has an MCP server.

• You can now trigger an agent to run when something happens in another app, such as a new deal in HubSpot or a submitted form.
• We've redesigned the pages for each agent and each of its runs, and the Agents page in Network settings, formerly "AI & Agents", is now a table that shows more about each agent at a glance.
• When an agent fails to run or can't finish its task, for example because an app isn't connected, you'll now see that status on the run, and owners and super administrators get a notification, at most once a day for each agent. You can manage it in your notification settings.

Auto check-in with access control

Our Salto KS, Brivo and Kisi integrations can check members in for you. Once enabled, a member with an active subscription who unlocks a door is checked in within a few minutes, with no code to enter. Auto check-in is available today to everyone with Salto KS. If you are interested in Brivo or Kisi, reach out to us.

Improved integrations

• From the Invoices page, you can now sync invoices to your accounting integration yourself, one at a time or several at once, including ones issued before you connected it or that failed to sync.
• Our Xero integration can now tag every line of synced invoices and credit notes with the Xero tracking category options you choose for each location, such as a region or department, so you can filter Xero reports by them.

Other improvements

• You can now set each area of the admin panel to "No access", "Can view" or "Can manage" in an administrator's permissions or an agent's permissions.
• After you ask Spacebring Agent a question, the chat now shows whether it was charged to your network balance.
• Products and benefits no longer need a category, and members find items without one under "Other".
• To hide Support from members, set its "Visibility" in Location settings to "Hidden".
• Members can now create a support ticket for their whole company, so everyone there can see and comment on it.
• You can now turn on "Swiss QR-bill required" to keep an invoice as a draft when its QR-bill can't be created.
• On the Items tab of the Invoices page, you can now filter charges by invoice status, such as "Draft".
• Members signing up for a membership now see what they get and what's due today before they pay.
• Members can now press "Buy now" on a product to go straight to the cart.
• You can now rearrange furniture on some floor plans yourself, without waiting on us.
• When you book for a customer, they now get the booking confirmation email you set up for their role.

The Spacebring admin mobile app now works beautifully on iPhone Duo, on the outer and inner displays alike.

Folded, iPhone Duo is the phone you carry around your space. Scan a guest's event ticket to check them in, see who's in on the Check-ins page, answer a member in Chats or ask Agent about today's bookings, all with one hand.

Unfold it, and every page fills the entire inner display. The Rooms calendar is where you'll feel it first. With much more of your day in view, you can see who booked which room, spot a free slot and book it on a member's behalf without scrolling back and forth.

The navigation bar sits on the side, in line with Apple's Human Interface Guidelines for iPhone Duo, within reach of your thumb and leaving the full height of the screen to your bookings. Liquid Glass looks its best on this new form factor, and the app stays fast, intuitive and pleasant to use, folded or open. We're also working on bringing iPhone Duo support to the member mobile apps.

Download on the App Store

New and improved integrations

• Our QuickBooks Online integration now sorts your sales for you. Pick a QuickBooks Online service for bookings, event tickets, shop products and other sales, and each invoice line syncs to it, with no categorizing by hand.
• Connect your other apps to Spacebring in a click from an Agent chat, with popular apps offered as shortcuts, so your agents can work with tools like your CRM, email or team chat. Connect an app

Other improvements

• You now decide how each member notification is sent, by email and push. Keep invoices always on, turn off what you don't need, or set a default members can change. Set member notifications
• Rooms and desks can now have a separate booking window for nonmembers, so members can book hot desks weeks ahead while nonmembers book only a few days out.
• A new Suggested agents section on the AI & Agents settings page lets you add our ready-made agents to your network right there. See them all in the agents library.
• In the admin app, Plans are now Memberships, and one membership can hold several plans. Set up a membership once with its access and description, then add monthly, quarterly and yearly plans, each with its own price, setup fee, credits or day passes. Existing memberships and subscriptions carry on as before.
• For security, payment receipt links now expire after 180 days, and older links get an expiry date too. Once a link expires, opening the payment in your dashboard or member portal creates a fresh one.
• Coupons and promo codes now apply to paid recurring bookings, with each booking in the series using one redemption.
• If a recurring booking, or one paid with scheduled credits or day passes, can't be charged, you can now add it to the customer's invoice instead of canceling it. Recurring booking payments

You can now let Claude, ChatGPT and other AI assistants make changes in the Spacebring areas you allow, and Agent can send push notifications to your members. This release also brings improvements to the QuickBooks Online and Salto KS integrations, check-ins and shop products.

Make changes in Spacebring from your AI assistant

Connect Spacebring to Claude, ChatGPT or another AI assistant that supports MCP, and you can now ask it in plain words to make changes in Spacebring: add next month's events, set up a discount, update a plan or issue a credit note.

• When you connect, you choose which areas the assistant can change, and it can only do what your own Spacebring account is allowed to do. See what it can change.
• Changes the assistant makes count as your own changes in Spacebring, so check what you ask it to do, especially for invoices, subscriptions and contracts.
• The Spacebring connector for Claude and the Spacebring app for ChatGPT are already updated. If you're already connected, reconnect to give your assistant the new permissions.

Reach members with push notifications from Agent

Ask Agent to send a push notification to a member or to everyone in a company, such as an event reminder, a room change or a building notice.

• Members get it in the mobile app and on the member web portal, written in their own language.
• For members who haven't turned on push notifications, ask Agent to send an email instead.

New and improved integrations

• When you record an external payment, you can now choose how it was paid, such as cash, card or a payment link, and the QuickBooks Online integration sets the same payment method in QuickBooks, as long as it already exists there.
• Invoices paid in QuickBooks Online are now marked paid in Spacebring too, and the payment appears as an activity.
• In the Salto KS integration, you can now choose which customer groups get an auto-generated PIN for their bookings, for example only nonmembers.

Other improvements

• Agent's chat and your agents' runs now show what was created or changed, with a link to open it, such as a support ticket and its full conversation.
• You can now edit check-in and check-out times in the admin web portal, and new check-ins show how the person checked in, such as at reception or by an administrator.
• You can now add past check-ins for members with a subscription, for example for a visit they forgot to check in for or attendance from before you started using check-ins, so you no longer need past-date desk bookings to record it.
• You can now change the category, order or refund policy of several shop products at once.

The new features and improvements above are live today. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Recurring bookings now work for paid resources too, with each booking paid on its own, and membership plans can now have a cover photo. This release also brings a new Moloni integration, eInvoicing for your French locations and a round of booking and billing improvements.

Paid recurring bookings

You and your members can now create paid recurring bookings from the admin and member web portals.

• Pay for the series with credits, day passes, an invoice or a saved card.
• Each booking is charged on its own when its refund window closes, or right away if that window has already closed when it's booked. The recurring booking's page shows the next charge date.
• Each booking is priced at the booking rates of its own day, so your price variation still applies.
• If some dates are already booked, you can skip them and book the rest of the series.

Cover photos for membership plans

You can now add a cover photo to a membership plan when you create or edit it in the admin web portal, so your plans look as inviting as your space. The photo shows next to the plan in the plans list and at the top of its page in the member web portal and mobile app, where members and prospects pick a plan to sign up for.

New and improved integrations

• Built and maintained by Spacebring, the new Moloni integration sends the invoices you issue in Spacebring to Moloni in real time as drafts, ready for you to review and close.
• Your French locations can now activate eInvoicing in France.
• In the Mailchimp integration, you can now choose whether nonmembers sync to your audience and tag every contact as a member or nonmember, so you can filter the audience for each campaign.
• Locations in Poland can now issue invoices in any currency and still send them to KSeF, Poland's national eInvoicing system.

Other improvements

• The calendar view in the admin and member web portals now has a Create booking button.
• Members who run out of credits while booking can now buy a credit package and finish the booking.
• When you create a booking, you can now pick a member of another location in your network as the booker.
• You can now set a buffer time for desks, as you already can for rooms, to keep time free between bookings, for example for cleaning.
• Resource pricing now has separate sections for Booking rates and long-term Rental plans.
• You can now act on several invoices at once to issue, resend, void, delete or download them, and run bulk actions on subscriptions, coupons, promo codes, companies, benefits, shop products and guides.
• You can now set billing details fields to Required, Optional or Hidden, so customers only fill in what your invoices need at checkout.
• A contract and the subscription it creates now link to each other.
• You can now set a separate rescheduling policy for nonmembers.
• You can now give a coupon a name to tell coupons apart in the admin web portal.

The new features and improvements above are live today. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Today we're introducing Spacebring Intelligence: Spacebring Agent, previously Lem AI, and a team of agents you create to run the routine work of your coworking space on their own, around the clock. Ask anything, change records and settings by asking, and let agents act for you when something happens, so your time goes to your members.

Spacebring Agent

• Ask the way you'd ask a colleague, and get answers, reports and charts about members, bookings, revenue and occupancy, for any period.
• Change records and settings by asking, and Agent makes the change, from billing fixes to booking changes to visitor sign-ins. Hand it more of your daily work: bookings, packages, contracts and templates, invoices and credit notes, support tickets, visitors, chats and location settings.
• Open Agent on any page and it already knows what you're looking at, so you can ask "Does this member have unpaid invoices?" without explaining who you mean.
• Drop in a spreadsheet, PDF or screenshot, and Agent reads it, answers about it or acts on it.
• Click the microphone in Agent's message field to dictate your question instead of typing it.
• Approve each action yourself, or let Agent approve actions automatically once you trust the routine.
• Ask Agent for links to share with members that open the right page in your member portal.
• Spacebring Agent is also in the admin mobile app, so you can run your network from your pocket.

Hire agents that never clock out

• Create your own agents by describing the job in plain words, giving each one a name and choosing what starts it, such as a schedule, a new booking, a new support ticket, a signed contract or any other supported trigger.
• Agents work in the cloud 24/7, within your rules, whether or not anyone is at the desk.
• Decide what each agent may access and which locations it works in, and see what each one did in its run history.
• Connect MCP servers so your agents work with the other apps you use, like Superhuman Mail, or ask Agent to guide you through connecting one.
• Start from ready-made recipes, to follow up a canceled booking or a signed contract, confirm a paid order, or welcome a new member.

Availability and pricing

Spacebring Intelligence is available to Spacebring customers today. Chatting with Spacebring Agent and most questions are unlimited and included in all plans at no extra cost. Only complex requests that need AI coding are paid, from a prepaid balance. Their cost depends on the request, drawn from your prepaid balance in Billing. We are gifting €20 (about $22) credit valid for 30 days to all customer locations to use Spacebring Intelligence.

Not on Spacebring yet? Book a demo to see how Spacebring Intelligence can do the work for you, so you can focus on members.

Recently we introduced deep customization of the layout and style of your member experience. Today we take the next step to make member portals even more beautiful.

New Home page for every location

Every location now gets a new Home, with a layout for members and non-members alike.

• Members and non-members see their own unpaid invoices, bookings, visits, upcoming events, feed posts, and suggestions to book again what they booked recently.
• Membership details, like company and personal billing, credits, day passes and personal check-in codes, now appear right on Home, making them more visible and easier to reach.
• Non-members also get a location card that lets them sign up right away.
• The booking widget now has a visual progress bar.
• As before, the visibility of events and feed posts controls what appears on Home.

The portal opens Home for the location each member visited last. The new Home is available now in the member web portal and is coming to the member mobile app soon.

New Locations page

For coworking spaces with several locations, the new Locations page shows a beautiful map next to a location selector that adapts to any screen size, so members find the right space quickly. It's available now in the member web portal and is coming to the member mobile app soon.

New and improved integrations

• Cards can now be saved through PayPal for recurring payments.
• Locations in Egypt and supported Middle Eastern countries can now connect PayTabs to take card payments and, with recurring payments on, save cards for later.
• Locations using Mollie can now offer iDEAL at checkout, so customers can pay straight from their bank.

Other improvements

• Desks, offices and parking now have a visual Timeline tab next to the list of bookings, showing assignments alongside bookings with their seat count, so you spot free spaces at a glance.
• Mass actions let you delete plans or change their sign-up settings, delete resources, cancel events and manage contracts in one go.
• A new super administrator role lets you delegate network management without handing over ownership. Admins who had access to all locations are now super administrators.
• The Email activity page shows whether your emails reached members.
• A regrouped admin sidebar helps you find what you need faster.
• Canceled bookings and orders are now hidden by default in the admin portal, so lists are easier to scan.
• You can now set a maximum number of tickets per attendee to keep popular events fair.
• Members can invite people from outside your location to their room bookings.
• Admins can add an internal note to a money transaction to keep payment context in one place.
• Bookings paid by invoice can now be extended even after the invoice is issued.
• Coupons on invoice items you add manually for a product now count as redeemed only when the invoice is finalized, so your coupon usage stays accurate.

The new features and improvements above are live today, except where a later release is noted. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Drag-and-drop for bookings and assignments

Rescheduling a booking or a resource assignment now takes one move. The room booking calendar works the way you'd expect: grab a booking, drop it somewhere new, and the change is saved.

• Drag a booking to another time, room, or day, or pull its bottom edge to change when it ends.
• Admins rearrange the whole calendar on the fly, and members move their own bookings within your rescheduling policy, without contacting your team.
• If extending a paid booking costs more, Spacebring shows the extra charge before the change is saved.

On the Assignments timeline, you can also drag assignments created on that page to update or extend them, so long-term rental changes take seconds. Assignments that come from a subscription are still changed in the subscription.

Drag-and-drop is available now in the admin web portal and member web portal.

Price variation by day or by demand

Price variation helps you charge what each day and each level of demand is worth, with two ways to vary the price of each resource.

• With different prices on some days, set lower rates in money and credits on specific days, such as Fridays or weekends, to encourage members to book on your quietest days.
• Dynamic Pricing, now out of beta, raises prices at peak times and lowers them in quiet periods, within limits you set, to help grow revenue and fill off-peak hours.
• Choose different prices on some days where you know which days run quiet, or Dynamic Pricing where demand shifts, and mix both across your spaces so each resource is priced the way it sells.

Other improvements

• Mass actions let you set the booking window for several resources at once, change the visibility of a whole batch of events, and delete outdated packages in bulk, instead of editing them one by one.
• See every invoice item on the new Invoice items tab of the Invoices page, filter for pending ones, and create an invoice that pulls in a customer's pending items, so nothing waiting to be billed slips through.
• Reorder location photos and choose the cover, so each location's gallery leads with its best shot.
• Start your Zapier workflows with the new Booking Cancelled trigger, so follow-up emails and connected tools update automatically when a booking is cancelled.

The new features and improvements above are already live and available. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Spacebring works where you work. Message Spacebring in Slack about bookings, invoices, members, tickets, and more, without opening the admin dashboard.

• Connect Slack from Spacebring, then ask in plain language in a direct message with the Spacebring agent, or tag @Spacebring in a channel.
• Attach an image in your direct message, such as a screenshot or a photo of access hardware, and ask about it so Spacebring can read it and answer from your network and docs.
• The same conversation is saved in Spacebring, so you can continue there when you need charts, files, or edits.

Outlook Calendar

Keep meeting room and resource bookings aligned with Outlook the same way you already can with Google Calendar. Connect a personal or Microsoft 365 calendar with one-way or two-way sync so Microsoft 365 operators run one calendar workflow, not two.

• Synchronize Spacebring bookings into Outlook Calendar.
• With two-way sync, Outlook events sync back into Spacebring so you can avoid double bookings.

Other improvements

• Upload and reorder up to 10 photos on each room, desk, or office, so listings show the space from more angles. The first photo is the cover.
• When creating a contract, pick a signatory from the company's managers or members (Customer party) or from location admins (Location party), so you don't retype name, email, and phone. Choose Other to enter someone else.
• Contract templates can show discounted (final) prices for each item and for the whole contract ({discountedTotal}, {discountedTotalWithTax}, {items.discountedTotal}, {items.discountedTotalWithTax}).
• Give any room, desk, or office its own booking window, separate from the one set for all resources of that type, so call pods or premium rooms can follow their own rules. Maximum ahead also adds 1 day (today only) and 2 days (today and tomorrow), a good fit for day passes and same-day rooms. Administrators are not limited by it.
• Administrators can now buy an event ticket for a customer and choose External as the payment method, so guests who pay at the front desk or by bank transfer still get their seat without buying online themselves.
• The customer's pending invoice items now show which subscription invoice each item will be billed with, and warn administrators when an item isn't included in any subscription invoice, so charges don't slip through unbilled. A separate pending invoice items report (CSV or XLSX) lets you review everything still waiting to be billed in one place.

The new features and improvements above are already live and available. Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.

Check-ins for bookings, events, visits, and subscriptions

Introducing Check-ins, a solution to track who is in your space and what for. Check-ins record who actually shows up and leaves, so you run the front desk and the floor on real presence.

• Cover visits, room and desk bookings, event tickets, and members with subscriptions (or in a company with one) who check in with a unique personal code.
• Check people in by scanning an event ticket QR code, entering a code, or looking up a member with an active subscription by name, and check them out as needed.
• Filter check-ins by date, type, status, and user.
• Export CSV or XLSX reports.
• Chart check-ins over time by type on the admin Check-ins page.

Self-check-in at reception

Express check-in and check-out on the Reception app now supports room and desk bookings, event attendees, and members with subscriptions who use a personal code, in addition to visitors. People enter a six-digit code on the tablet to register presence. You can also let people check themselves out the same way, or turn on automatic check-out at the location's closing time (or at midnight when the location closes earlier).

Check-ins and resources in the admin mobile app

The updated admin mobile app supports all types of resources and check-ins. On the new Check-ins page, see who is in now and what for, check people in or out yourself. You can check arrivals in using the new built-in QR code scanner (for event tickets), by entering a code, or by picking a member with an active subscription by name.

Check-ins launches as beta today for all customers. Attendance tracking on the Check-ins page and in the admin mobile app is free. Self-check-in on front-desk tablets needs the Reception app, which is part of the Visitors add-on. Upgrade

New and improved integrations

• Optional auto-generated PINs for SALTO KS booking access: people who get access through a booking receive a PIN by email and see it on the booking, so walk-in guests can open PIN-capable locks without the Spacebring or SALTO KS app.
• Peppol eInvoicing expands to Norway, the Netherlands, and Sweden.

Other new features and improvements

• The new release of member mobile apps adds resource labels on floor plans, all types of check-in codes (including personal codes for members with subscriptions), and various bug fixes and performance improvements.
• Admins and customers get a reminder about a month before a signed contract ends, and admins control the Contracts ending notification, so renewals are not a last-minute surprise.
• Members can extend room bookings paid by card the same way they already can with credits or day passes, paying only for the added part; only admins can extend bookings paid externally, and admins can extend or shorten any paid booking.
• Admins can purchase shop products on behalf of a customer, with Free or External payment options and a create-nonmember shortcut for walk-by orders.
• Location and resource schedules can run past midnight, so overnight stays book as one schedule day and day passes count per schedule day.
• Company profiles in the admin portal now include a shortcut to view bookings made by that company's members.
• Book for free setting now applies across all resource types.

Not on Spacebring yet? Book a demo to see how Spacebring can streamline your coworking space operations.