Productivity |

Top 10 CRM Systems for Coworking Spaces

Helga Moreno
Helga Moreno
Top 10 CRM Systems for Coworking Spaces

In today's business landscape, CRM (Customer Relationship Management) has become an essential tool for various industries, including the thriving world of coworking spaces. This article is your comprehensive guide to everything you need to know about CRM systems for coworking spaces. We'll cover what Coworking Space CRM is, why it's vital for your business, and how it can benefit you.

What is Coworking Space CRM?

In simple terms, Coworking Space CRM is a technology designed to manage your relationships and interactions with existing and potential customers in the coworking industry. A robust CRM platform plays a pivotal role in enhancing these relationships, keeping you connected with your clients, streamlining your processes, and boosting your overall profitability.

What Can a CRM System Do for Your Coworking Business?

The coworking industry is rapidly embracing advanced technologies, and CRM is no exception. Here's how it can transform your coworking space:

  • Attract New Customers: CRM helps you identify and target potential clients effectively.
  • Efficient Data Management: It collects and organizes valuable information about your current and prospective customers.
  • Integration: Seamlessly connect with your favorite business tools like coworking space management software, accounting, billing, and more.
  • Automation: CRM automates administrative tasks, saving you time and effort.
  • Insights and Predictions: Generate valuable insights to tailor your marketing strategies and improve your bottom line.
  • Client Focus: Identify, add, and categorize leads swiftly, prioritize opportunities, and nurture warm leads.
  • Referral Opportunities: CRM helps uncover cross-selling and upselling opportunities, keeping your members satisfied.
  • Exceptional Customer Support: Provide personalized support with all customer interactions at your fingertips.
  • Product and Service Enhancement: By analyzing data from various sources, CRM allows you to spot issues early and improve your offerings.
  • Campaigns: Use an SMS CRM to send SMS campaigns directly from your CRM system. This efficient method allows you to connect with your prospects quickly and effectively.

With this information in mind, we'll help you explore the top 10 CRM systems for your coworking space.

Top 10 Coworking Space CRM Systems to Consider

coworking space administrators choosing a CRM system

1. Spacebring

Discover Spacebring, the all-in-one coworking space management software built with simplicity and your needs in mind. Our platform is designed to save you time, money, and effort by offering a comprehensive CRM solution that caters to every aspect of coworking space management.

  • Streamlined Tenant Management: Keep customer details, both individual members and companies, in one organized hub. Say goodbye to manual data organization as you invite members, group them into companies, and even set alternative currencies for billing—all within a user-friendly interface.
  • Effortless Invoicing: Simplify your billing process with our automated invoicing system. No more headaches for administrators or members, as we offer automated invoice generation and payment collection, making transactions hassle-free.
  • Enhanced Member Support: Prioritize customer satisfaction with our integrated issue reporting feature. Ensure a seamless experience for all members, making your space a welcoming and efficient place to work.
  • Data-Driven Decision-Making: Make informed strategic choices with our powerful analytics. Gain insights and access custom reports to understand your business performance at a glance.

By choosing Spacebring, you'll enjoy the benefits of a comprehensive CRM tailored to coworking spaces, user-friendly features, cost savings (no need for third-party software), detailed business performance reports, event notifications, and convenient mobile apps for iOS and Android.

Take your coworking space to the next level with personalized communication and a streamlined customer journey, all in one solution!plans

Organize all your tenant data and easily access contacts, membership plans, and activity information

2. Pipedrive CRM

Boost your sales efficiency with Pipedrive CRM, known for its impressive 28% increase in deal close rates. Here's what it can do for you:

  • Lead Generation: Capture hot, qualified leads effortlessly using custom chatbots and web forms, ensuring a constant flow into your sales pipeline.
  • Sales Automation: Automate and track sales interactions with synchronized emails, calendars, and calls, saving you time and effort.
  • Performance Insights: Gain valuable insights by visualizing your sales process with pipelines, dashboards, personalized sales tips, and a dedicated manager app, allowing you to optimize what works and eliminate what doesn't.
  • Customizable: Pipedrive is highly customizable, allowing you to tailor it to your unique sales process, from defining pipeline stages to creating custom fields.

Choose Pipedrive to simplify your sales operations and experience increased efficiency in no time.

3. HubSpot Free CRM

Elevate your coworking business with HubSpot's free CRM, offering an array of valuable features:

  • Real-time Sales Pipeline: Gain a clear, up-to-the-minute view of your sales pipeline through a user-friendly visual dashboard.
  • Detailed Performance Reports: Access in-depth reports on sales activities, productivity, and individual performance, providing crucial insights for your business.
  • Automated Contact Enrichment: Automatically enrich contact records with data from over 20 million businesses, ensuring you have the most relevant information at your fingertips.
  • Instant Notifications: Stay on top of prospect interactions with real-time notifications as prospects open emails or visit your coworking website.
  • Efficient Sales Tools: Access free meeting scheduling, live chat, email templates, click-to-call functionality, and more, making it easy to connect with prospects and follow up effectively.

Experience the power of HubSpot CRM to enhance your coworking business operations, all at no cost.

4. Zoho CRM

Join over 150,000 users in 180 countries who trust Zoho CRM for its user-friendly features. Here's why you should consider this system:

  • Intuitive Interface: Experience a simple, easy-to-navigate interface with a minimal learning curve.
  • Flexible Contracts: Benefit from flexible, month-to-month contracts with transparent pricing plans.
  • Comprehensive Support: Access deployment, consultation, onboarding, and training programs to ensure a smooth start.
  • Effortless Data Migration: Seamlessly import data from spreadsheets or other CRM systems using the migration wizard.
  • Extensible Platform: Enhance CRM capabilities through a fully extensible developer platform, allowing seamless integration with external systems and applications.
  • Mobile Apps: Stay connected on the go with Zoho CRM apps available for both iOS and Android.

Choose Zoho CRM for a straightforward, adaptable CRM solution that supports your business needs.


Discover the power of, a CRM tool that streamlines customer data management while ensuring data protection. Here's what you can achieve with

  • Automate Task Management: Set up automatic reminders, due date notifications, and task assignments effortlessly.
  • Effortless Lead Management: Automatically import leads from various sources with just a few clicks, simplifying lead capture and management.
  • Customized Insights: Build and tailor dashboards to gain essential insights, offering a clear view of sales, processes, performance, and overall business opportunities.
  • Team Training: Train your team with ease through webinars, tutorials, and guides, ensuring a smooth onboarding process.

Experience the efficiency and security of as your CRM solution.

6. Creatio CRM

Unlock the potential of Creatio, a low-code process automation and CRM platform designed to supercharge sales, marketing, and service in your coworking business. Here's what this tool can do for you:

  • Lead Focus: Empower your sales team to concentrate on qualified, sales-ready leads, enhancing efficiency.
  • Personalized Communication: Establish and maintain personalized customer communications through email marketing tools.
  • Visual Campaigns: Utilize a visual campaign designer within CRM Creatio to deliver the right message to the right audience on the most effective channel.
  • End-to-End Management: Efficiently manage leads, opportunities, quotes, orders, and invoices within a single platform.
  • Complete Customer Journey: Seamlessly oversee the entire customer journey, from lead generation to order processing and ongoing account management.

Choose Creatio to streamline and optimize your coworking business, driving sales and customer satisfaction.

7. Salesforce

Salesforce, a globally trusted CRM platform, unites your workspace's marketing and sales teams, fostering customer satisfaction from anywhere. Here's how Salesforce can empower your workspace:

  • Empathetic Marketing: Engage customers with relevant, empathetic digital marketing, regardless of your location.
  • Smart Sales: Sell more intelligently and accelerate business growth, no matter where you are.
  • E-commerce Excellence: Swiftly launch and expand customer-centric e-commerce solutions, all from any location.
  • Superior Customer Service: Deliver exceptional customer service from anywhere, ensuring client satisfaction.
  • Digital Transformation: Enable a rapid digital transformation, allowing your teams to collaborate effectively, regardless of location.
  • Seamless Integration: Gain complete visibility into prospects, opportunities, teams, accounts, campaigns, and more through robust Salesforce integrations with third-party apps.
  • Custom Solutions: Streamline operations and enhance member experiences in coworking spaces. You need to hire Salesforce developers to create specialized apps. 

Choose Salesforce to elevate your workspace operations and deliver seamless experiences to your customers, no matter where you are.

8. Copper

Copper is a G Suite-integrated CRM, offering seamless compatibility with all G Suite apps. Manage your contacts, deals, emails, files, and more, all within your Gmail inbox. Here are the key benefits of Copper CRM:

  • Enhanced Team Collaboration: Keep your entire team informed about every touchpoint, prospect, customer, interaction, and deal, promoting effective collaboration.
  • Custom Pipelines and Dashboards: Stay on top of your goals with tailored pipelines and dashboards, providing clear metrics and pathways to success.
  • Time-Saving Automation: Eliminate manual data entry and other time-consuming tasks, ensuring optimal efficiency for your team.

Copper simplifies CRM, offering an integrated solution that enhances productivity and keeps everyone on the same page.

9. CRM provides comprehensive lead search, verification, management, and outreach solutions, and it's entirely free regardless of your pricing plan, making it a favorite among over 1 million users worldwide. Here are the standout features of CRM:

  • Custom Pipelines: Create and manage multiple pipelines with up to 200 custom fields for each, allowing you to tailor deal stages to your unique needs.
  • Effortless Lead Tracking: Use tags, notes, and a deal timeline to monitor lead and deal progress, keeping you informed at every step.
  • Task and Deal Updates: Stay on top of tasks and deals with Calendly integration, making it easy for leads to book calls or meetings.
  • Integrated Email Service: Simplify lead management with's integrated email service, offering Email Finder, Email Verifier, and Email Drip Campaigns on a single platform. is your all-in-one CRM solution for efficient lead management and outreach, catering to the needs of businesses worldwide.

10. Apptivo

Apptivo CRM is a cloud-based solution designed to help businesses manage customer interactions, sales, marketing, and more. With Apptivo, businesses can:

  • Streamline Sales: Automate sales processes, manage leads, and gain insights into customer behavior.
  • Effortless Marketing: Run email, social media, and SEO campaigns to boost visibility and reach.
  • Comprehensive Business Management: Create and manage projects, generate invoices, track payments, and handle customer support tickets, all in one place.

Key Features:

  • Customizable Dashboards: Tailor your workspace with customizable dashboards and reports for enhanced insights.
  • Automation: Benefit from lead capturing, lead scoring, sales funnel management, and essential integrations.
  • Seamless Collaboration: Integrate with popular business tools like G Suite, Office 365, and Slack to ensure smooth workflow and team collaboration.

Apptivo CRM simplifies the management of customer interactions, sales, marketing, and more, providing a comprehensive solution for businesses.

Over to You

A coworking CRM tool serves as the centralized hub for managing customer interactions, sales opportunities, service requests, and marketing efforts. The availability of valuable member data empowers teams, boosts productivity, and drives business growth. Small coworking spaces, especially, can leverage CRM to maximize their resources.

When selecting a CRM for your coworking space, opt for the best solutions available. Seek a flexible solution that will meet your unique needs altogether, such as Spacebring.

Ready to elevate your coworking technology? Book a demo call with our product expert. Let's supercharge your coworking space together!

Keep Reading

Get inspiring coworking stories in your mailbox

Delivered twice a month, unsubscribe any time.

Sign Up for Our Newsletter

First Name
By submitting this newsletter request, I consent to Spacebring sending me marketing communication via email. I may opt out at any time. View Spacebring Privacy Policy.

Save time and deliver exceptional customer service.

Try Spacebring coworking space platform for free.